Dear All, I Independently handle the HR department and I need help as this is a small size company of 120 employees and I am taking care of Recruitment, Joining formalities, Payroll, Attendance, Solving employee queries, database maintenance. Please suggest what other activity I can do as an HR.
Regards
From India, Thana
1Regards
From India, Thana
Hi,
You can all so do more activities as an HR
1. Handling ESI PF, PT activities
2. Coordinating with contract labour employees
3. Dress Code Activities
4. Training Plan
5. Performance Appraisals Activities
6. Security handling
7. Employee Discipline Activities
8. Workplace Safety Activities
9. Annual And Medical Leave Activities
10. Handling ESI PF, PT activities
11. If it is factory handling all returns
12. Pollution control board activities
13. Labour department activities etc
From India, Bangalore
You can all so do more activities as an HR
1. Handling ESI PF, PT activities
2. Coordinating with contract labour employees
3. Dress Code Activities
4. Training Plan
5. Performance Appraisals Activities
6. Security handling
7. Employee Discipline Activities
8. Workplace Safety Activities
9. Annual And Medical Leave Activities
10. Handling ESI PF, PT activities
11. If it is factory handling all returns
12. Pollution control board activities
13. Labour department activities etc
From India, Bangalore
Dear Varu 123,
Company is into Broking industry and out of your suggestion list i am already doing
1. Handling ESI PF, PT activities - payment every month,what can be done please suggest
3. Dress Code Activities - i keep check on it,what can be done please suggest
4. Training Plan - arranged one and after that no any other training initiated from the Seniors.
5. Performance Appraisals Activities - i discussed it but later no reply from the seniors.
7. Employee Discipline Activities - i keep a check what else can i do please suggest.
8. Workplace Safety Activities -what can be done please suggest
9. Annual And Medical Leave Activities - what can be done please suggest
Regards
Rita
From India, Thana
Company is into Broking industry and out of your suggestion list i am already doing
1. Handling ESI PF, PT activities - payment every month,what can be done please suggest
3. Dress Code Activities - i keep check on it,what can be done please suggest
4. Training Plan - arranged one and after that no any other training initiated from the Seniors.
5. Performance Appraisals Activities - i discussed it but later no reply from the seniors.
7. Employee Discipline Activities - i keep a check what else can i do please suggest.
8. Workplace Safety Activities -what can be done please suggest
9. Annual And Medical Leave Activities - what can be done please suggest
Regards
Rita
From India, Thana
Greetings,
Your KRA includes the Operational areas of HR. Depending on the bandwidth you may have , please do consider HR Startegic and statutory areas as well. Here's my suggestion for your on-the-job learning program :
HR Strategy:
HR Statutory:
Identify the statutory standards to be maintained within your company in terms of HR and what is it now. If you will do a comparative study it will help you identify the gaps in the current processes.
Please do read these discussion to equip your self further. Each area you decide to work, please do use the research tab and read relevant discussions with documents. This would gradually build your knowledge.Post query and your learning . As you would blog about your understanding through these posts , your learning would be enriched by the comments received from other.
HR Generalist Roles and responsiblities
How can I improve myself
HR Activities
Regards,
(Cite Contribution)
From India, Mumbai
Your KRA includes the Operational areas of HR. Depending on the bandwidth you may have , please do consider HR Startegic and statutory areas as well. Here's my suggestion for your on-the-job learning program :
HR Strategy:
- Review your current process and identify how much aligned are they to your company. If you can draw flow charts and define the exact timelines, you would find many duplicate tasks, which might delay the delivery. So start brainstorming on them and gradually with a calculated approach do create a better process with fewer dependencies.
- Consider a cross training to ensure there is no skill-gap in your team. If you have people whom you may manage under a matrix structure, please ensure they are all empowered to deliver on each other's task to avoid any bottleneck in case of any insurgencies.
- Identify the employee engagement requirement proactively and research on the best program for it. You may have your employee willing to contribute to the company with their ideas for improvement, but there isn't any scope for then to speak up. Arrange an idea platform , it can be virtual or a offline session that you take to ensure they contribute with ideas and projects which they believe would improve the company. This would require provisions and permission, but that will come at a later stage.
- You may further look into the HR processes and see how you can improve them. You may find out what is done by your competitors in terms of process and programs , identify what is best for your environment and initiate a change. This would require a lot of work to be finished before you can suggest it.
- You may further groom yourself in HR Budget. I understand the decision maker is someone from the management. But if you develop a sound view, your recommendations would be considered by them. This would go a long way for you.
HR Statutory:
Identify the statutory standards to be maintained within your company in terms of HR and what is it now. If you will do a comparative study it will help you identify the gaps in the current processes.
Please do read these discussion to equip your self further. Each area you decide to work, please do use the research tab and read relevant discussions with documents. This would gradually build your knowledge.Post query and your learning . As you would blog about your understanding through these posts , your learning would be enriched by the comments received from other.
HR Generalist Roles and responsiblities
How can I improve myself
HR Activities
Regards,
(Cite Contribution)
From India, Mumbai
HR ACTIVITIES
first thing they need to know that what is the meaning of Human Resource so here we go..
Human and Resource makes this Human Resource and in this Humans are an organization's greatest assets; without them, everyday business functions such as managing cash flow, making business transactions, communicating through all forms of media, and dealing with customers could not be completed. Humans and the potential they possess drive an organization. Today's organizations are continuously changing. Organizational change impacts not only the business but also its employees. In order to maximize organizational effectiveness, human potential—individuals' capabilities, time, and talents—must be managed. Human resource management works to ensure that employees are able to meet the organization's goals.
"Human resource management is responsible for how people are treated in organizations. It is responsible for bringing people into the organization, helping them perform their work, compensating them for their labors, and solving problems that arise". There are seven management functions of a human resources (HR) department which I have named "My 7 Stars of HR" that will be specifically addressed: Staffing, Pperformance Appraisals, Compensation and Benefits, Training and Development, Employee and Labor Relations, Safety and Health, and Human Resource Research.
Roles & Responsibilities:-
Induction & Joining Formalities:
1) Plan, organize, and conduct induction programmed, devise the orientation plan for the new joiners.
2) Complete the joining formalities i.e. Collect the required documents, creation of login id for attendance / introduce and set the KRA for new joiners, design reporting system & assign mentor as per the respective department wise.
Performance Appraisal:
- Involved in Performance Review process, defined all roles and developed role descriptions which are mapped against KRAs through daily reporting tracker system.
- Managing Appraisal process across the levels and establishing framework for substantiating Performance Appraisal system linked to Reward Management
Attendance, Payroll & Salary Administration:
- Maintain the employee attendance in Time Management System and generate the attendance report by online system for the salary process.
- To coordinate with the finance for monthly payroll system, make necessary entries for new joinees, separation cases, unpaid leave.
- Follow-up with Bank for timely credit of salary & Issuing salary slips.
HR Policies, Procedures, & Processes:
- Implement, review, redesign and introduce HR policies.
- Keep a track of records to the procedures, processes, formats / forms in line with organizational goals
HR Administration & Welfare:
- Offer release, bank account opening, ID card coordination, sending details to the support staff.
- Verification of documents and employment screening/background verification of new joined employees i.e. verification report includes: Tenure with the Company, Title of last position held, Starting & ending salary
- Dues with the company, Reason for leaving, eligible for rehire, Attendance, over all Satisfaction of Employment, Behavior with Collogues, etc
- Conducting employee satisfaction survey, designing reward and recognition scheme.
- Clarify the Employee Grievance and various issues/queries on Leave policy, Salary payment.
- Maintain the notice board with the information about “Thought of the Day” message, Employee of the month announcement, articles on weekly and fortnightly basis
- Maintain & Update the Daily/Weekly/Monthly MIS report, HR files and employee information in various reports like employee database, employee CV's, preparing all HR letters and certificates etc.
Full & Final Settlement and Exit Process:
- Conducting exit interview process for resigned, quit / terminated employees
- Coordinate & manage the Full & Final Settlement with the help of finance division and sending circular to other departments at the time of relieving of an employee.
- Analyzed the issue by giving warning through verbally or written by issuing warning letter till termination of employees due to continuous absenteeism, no prior intimation before taking leaves, unable to reach assigned targets, lack of ownership & responsibility etc.
Compensation :
- Overall co-ordination of manpower planning, induction and ensuring cultural fit.
- selection policies, attendance management system, exit interviews, transfers & re-deployments
as per staffing projections.
- Handling Salary negotiations, increments, and compensation administration.
Training & Development :
- Identifying training needs and development of action plans for imparting training including
measurement of effectiveness.
- Conducting managerial and technical trainings to enhance the managerial and soft skills of the
employees.
- Organizing customized training programmes based on the training need analysis to enhance
the manpower skills & efficiency
Activities:
• Monthly Master Calculation based on Attendance
• Arrears Calculation
• One time Payment & Deduction
• Overtime, Leave Encashment, Shift Allowance, Gratuity, Superannuation, Bonus Calculation
• Reimbursement Tracking & Processing
• Income Tax, PF, PT, ESI, LWF Calculation & Deduction
• Employee loan related calculations
• Employee perquisite calculation
• Investment & Flexi-basket declarations
• Hard furnishing Scheme Administration
• Third Party Payment Calculation
• Full & Final Settlement
• Administration of Employee Reimbursements
o Facilitation & computation of reimbursements linked to CTC of employees
o Vouching of Reimbursement documents/bills
o Information to Clients' employees regarding status of claims
o Tracking of Accruals, Bill submissions, Payouts and Balances
o Tracking LTA blocks
• Year End Income Tax Proofs
o Facilitation of proof submission online
o Help desk services at client location to enable their employees to submit proofs
o Verification of proofs and incorporation in payroll
Reports
• Employer Reporting
o Monthly Pay Register
o Provident Fund Deduction Report/Advice
o TDS Advice
o Professional Tax Advice (State Wise)
o Labour Welfare Fund Advice (State wise)
o ESIC Deduction report (Location wise)
o Payroll Summary reports
o Loan reports
o Tax Register
o Variance Analysis
o Net Pay Reconciliation
o Bank Advice for Salary Credit
o Headcount Reconciliation
o Reimbursement Reports
o Financial JV compatible with accounting package of the client
o Meal Voucher Procurement & Distribution Reports
o Third Party Payment Reports
o Any other reports as per Client requirements
• Employee Reporting
o Monthly Payslip
o Monthly Income Tax Statement
o Loan Payslip
o Reimbursement Balance Report
o Leave Balance Report
o CTC Report
o Annual Payslip
o Form 16 / Form 16A
Employee Self Service Portal:
ESS is a unique employee self service tool which is provided by Paysquare to the employees of Client Company. Clients’ employees would be given a unique ID and Password for accessing the data pertaining to them via internet.
The employees can access the following:
• Monthly Payslips and Tax sheets
• Online Tax Simulator
• Issue Base
• Polling
• Annual Payslip
• Reimbursement Summaries
• Declaration of Flexi Basket
• CTC Reconciliation
• Leave Balance Report
• Admin Login
Statutory Compliances
Enumerated below are the range of activities carried out as a part of Statutory Compliances:
Activities
• Registration of the company with Income Tax, Provident Fund, Professional Tax, Employee State Insurance, Labour Welfare Fund Authorities
• Calculation & Deduction of the respective statutory dues
• Employeewise Statutory dues reporting to the Client
• Preparation of Challan and remittance of the dues in bank
• Preparation of Monthly, Half Yearly, Annual and random returns
• Collation and compilation of employees' docume
• nts for Registration, Nomination, Transfer, Withdrawal and Pension
• Submission of Management and Employee related documents/returns with the respective statutory bodies
• Liaison with Statutory bodies
Reports
• Income Tax
o Quarterly eTDS returns
o Annual eTDS returns
o Form 27A
o Form 16 along with Form 12BA and Annexure (Digital/Manual Signature)
• Provident Fund
o Form 2 - Nomination Details
o Form 5 - List of New Joinees
o Form 10 - List of Resignees
o Challan (Account No. 1-2-10-21-22)
o Form 12A - Reconciliation of Monthly payable and paid amounts
o Form 3A - Personwise Annual Return - Individual Contribution Card
o Form 6A - Consolidated Statement of All PF Subscribers for Current Financial Year.
o Yearly Reconciliation of payable and paid amount - In prescribed format
o Employee PF Transfer - Form 13
o PF Withdrawal Forms - 19
o Pension Withdrawal - 10C
• Professional Tax
o Monthly Return cum Challan
• ESIC
o Form 1 - Nomination Details
o Monthly Challan
o Form 6 - Half Yearly Return
• LWF
o Return Cum Challan - A1
From India, Ahmadabad
first thing they need to know that what is the meaning of Human Resource so here we go..
Human and Resource makes this Human Resource and in this Humans are an organization's greatest assets; without them, everyday business functions such as managing cash flow, making business transactions, communicating through all forms of media, and dealing with customers could not be completed. Humans and the potential they possess drive an organization. Today's organizations are continuously changing. Organizational change impacts not only the business but also its employees. In order to maximize organizational effectiveness, human potential—individuals' capabilities, time, and talents—must be managed. Human resource management works to ensure that employees are able to meet the organization's goals.
"Human resource management is responsible for how people are treated in organizations. It is responsible for bringing people into the organization, helping them perform their work, compensating them for their labors, and solving problems that arise". There are seven management functions of a human resources (HR) department which I have named "My 7 Stars of HR" that will be specifically addressed: Staffing, Pperformance Appraisals, Compensation and Benefits, Training and Development, Employee and Labor Relations, Safety and Health, and Human Resource Research.
Roles & Responsibilities:-
Induction & Joining Formalities:
1) Plan, organize, and conduct induction programmed, devise the orientation plan for the new joiners.
2) Complete the joining formalities i.e. Collect the required documents, creation of login id for attendance / introduce and set the KRA for new joiners, design reporting system & assign mentor as per the respective department wise.
Performance Appraisal:
- Involved in Performance Review process, defined all roles and developed role descriptions which are mapped against KRAs through daily reporting tracker system.
- Managing Appraisal process across the levels and establishing framework for substantiating Performance Appraisal system linked to Reward Management
Attendance, Payroll & Salary Administration:
- Maintain the employee attendance in Time Management System and generate the attendance report by online system for the salary process.
- To coordinate with the finance for monthly payroll system, make necessary entries for new joinees, separation cases, unpaid leave.
- Follow-up with Bank for timely credit of salary & Issuing salary slips.
HR Policies, Procedures, & Processes:
- Implement, review, redesign and introduce HR policies.
- Keep a track of records to the procedures, processes, formats / forms in line with organizational goals
HR Administration & Welfare:
- Offer release, bank account opening, ID card coordination, sending details to the support staff.
- Verification of documents and employment screening/background verification of new joined employees i.e. verification report includes: Tenure with the Company, Title of last position held, Starting & ending salary
- Dues with the company, Reason for leaving, eligible for rehire, Attendance, over all Satisfaction of Employment, Behavior with Collogues, etc
- Conducting employee satisfaction survey, designing reward and recognition scheme.
- Clarify the Employee Grievance and various issues/queries on Leave policy, Salary payment.
- Maintain the notice board with the information about “Thought of the Day” message, Employee of the month announcement, articles on weekly and fortnightly basis
- Maintain & Update the Daily/Weekly/Monthly MIS report, HR files and employee information in various reports like employee database, employee CV's, preparing all HR letters and certificates etc.
Full & Final Settlement and Exit Process:
- Conducting exit interview process for resigned, quit / terminated employees
- Coordinate & manage the Full & Final Settlement with the help of finance division and sending circular to other departments at the time of relieving of an employee.
- Analyzed the issue by giving warning through verbally or written by issuing warning letter till termination of employees due to continuous absenteeism, no prior intimation before taking leaves, unable to reach assigned targets, lack of ownership & responsibility etc.
Compensation :
- Overall co-ordination of manpower planning, induction and ensuring cultural fit.
- selection policies, attendance management system, exit interviews, transfers & re-deployments
as per staffing projections.
- Handling Salary negotiations, increments, and compensation administration.
Training & Development :
- Identifying training needs and development of action plans for imparting training including
measurement of effectiveness.
- Conducting managerial and technical trainings to enhance the managerial and soft skills of the
employees.
- Organizing customized training programmes based on the training need analysis to enhance
the manpower skills & efficiency
Activities:
• Monthly Master Calculation based on Attendance
• Arrears Calculation
• One time Payment & Deduction
• Overtime, Leave Encashment, Shift Allowance, Gratuity, Superannuation, Bonus Calculation
• Reimbursement Tracking & Processing
• Income Tax, PF, PT, ESI, LWF Calculation & Deduction
• Employee loan related calculations
• Employee perquisite calculation
• Investment & Flexi-basket declarations
• Hard furnishing Scheme Administration
• Third Party Payment Calculation
• Full & Final Settlement
• Administration of Employee Reimbursements
o Facilitation & computation of reimbursements linked to CTC of employees
o Vouching of Reimbursement documents/bills
o Information to Clients' employees regarding status of claims
o Tracking of Accruals, Bill submissions, Payouts and Balances
o Tracking LTA blocks
• Year End Income Tax Proofs
o Facilitation of proof submission online
o Help desk services at client location to enable their employees to submit proofs
o Verification of proofs and incorporation in payroll
Reports
• Employer Reporting
o Monthly Pay Register
o Provident Fund Deduction Report/Advice
o TDS Advice
o Professional Tax Advice (State Wise)
o Labour Welfare Fund Advice (State wise)
o ESIC Deduction report (Location wise)
o Payroll Summary reports
o Loan reports
o Tax Register
o Variance Analysis
o Net Pay Reconciliation
o Bank Advice for Salary Credit
o Headcount Reconciliation
o Reimbursement Reports
o Financial JV compatible with accounting package of the client
o Meal Voucher Procurement & Distribution Reports
o Third Party Payment Reports
o Any other reports as per Client requirements
• Employee Reporting
o Monthly Payslip
o Monthly Income Tax Statement
o Loan Payslip
o Reimbursement Balance Report
o Leave Balance Report
o CTC Report
o Annual Payslip
o Form 16 / Form 16A
Employee Self Service Portal:
ESS is a unique employee self service tool which is provided by Paysquare to the employees of Client Company. Clients’ employees would be given a unique ID and Password for accessing the data pertaining to them via internet.
The employees can access the following:
• Monthly Payslips and Tax sheets
• Online Tax Simulator
• Issue Base
• Polling
• Annual Payslip
• Reimbursement Summaries
• Declaration of Flexi Basket
• CTC Reconciliation
• Leave Balance Report
• Admin Login
Statutory Compliances
Enumerated below are the range of activities carried out as a part of Statutory Compliances:
Activities
• Registration of the company with Income Tax, Provident Fund, Professional Tax, Employee State Insurance, Labour Welfare Fund Authorities
• Calculation & Deduction of the respective statutory dues
• Employeewise Statutory dues reporting to the Client
• Preparation of Challan and remittance of the dues in bank
• Preparation of Monthly, Half Yearly, Annual and random returns
• Collation and compilation of employees' docume
• nts for Registration, Nomination, Transfer, Withdrawal and Pension
• Submission of Management and Employee related documents/returns with the respective statutory bodies
• Liaison with Statutory bodies
Reports
• Income Tax
o Quarterly eTDS returns
o Annual eTDS returns
o Form 27A
o Form 16 along with Form 12BA and Annexure (Digital/Manual Signature)
• Provident Fund
o Form 2 - Nomination Details
o Form 5 - List of New Joinees
o Form 10 - List of Resignees
o Challan (Account No. 1-2-10-21-22)
o Form 12A - Reconciliation of Monthly payable and paid amounts
o Form 3A - Personwise Annual Return - Individual Contribution Card
o Form 6A - Consolidated Statement of All PF Subscribers for Current Financial Year.
o Yearly Reconciliation of payable and paid amount - In prescribed format
o Employee PF Transfer - Form 13
o PF Withdrawal Forms - 19
o Pension Withdrawal - 10C
• Professional Tax
o Monthly Return cum Challan
• ESIC
o Form 1 - Nomination Details
o Monthly Challan
o Form 6 - Half Yearly Return
• LWF
o Return Cum Challan - A1
From India, Ahmadabad
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