I recently started working for an IT consulting company, and I discovered that they did not submit the list of holidays for 2023 and got an acknowledgment in December. Now that we are having an external audit with our vendor, they are asking for this acknowledgment. Is there any way to obtain this acknowledgment now? If not, how should I deal with this situation?
From India, Bengaluru
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1From India, Bengaluru
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Obtaining Holiday List Acknowledgment for 2023
In the context of an external audit with your vendor requiring acknowledgment of the holiday list for 2023, here are steps you can take to address the situation effectively:
1. Contact HR or Management: Initiate communication with the HR department or management team to understand why the holiday list acknowledgment for 2023 was not submitted in December as required. Obtain clarity on the current status of the acknowledgment.
2. Prepare Documentation: If the acknowledgment was completed but not formally submitted, gather all relevant documentation, including the holiday list for 2023 and any proof of acknowledgment, such as signatures or emails confirming receipt.
3. Reach Out to Vendor: Contact the vendor conducting the external audit and explain the situation transparently. Provide them with the necessary documentation and seek guidance on how to proceed to ensure compliance with the audit requirements.
4. Request Retroactive Acknowledgment: Request the vendor to consider accepting a retroactive acknowledgment for the holiday list for 2023. Explain the circumstances that led to the delay and emphasize your commitment to fulfilling all necessary obligations promptly.
5. Set Deadlines: Establish clear deadlines for submitting the acknowledgment and any additional documentation required by the vendor. Ensure that all parties involved are aware of the timeline to avoid any further delays.
6. Review Policies and Procedures: Take this opportunity to review internal policies and procedures related to holiday list submissions and acknowledgments. Implement measures to prevent similar oversights in the future.
7. Plan for Compliance: Develop a plan to ensure timely submission of holiday lists and acknowledgments for future years. Consider setting up reminders or automated systems to streamline the process and avoid last-minute issues.
By following these steps and proactively addressing the situation, you can navigate the request for holiday list acknowledgment during the external audit efficiently and demonstrate your commitment to compliance and accountability.
From India, Gurugram
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In the context of an external audit with your vendor requiring acknowledgment of the holiday list for 2023, here are steps you can take to address the situation effectively:
1. Contact HR or Management: Initiate communication with the HR department or management team to understand why the holiday list acknowledgment for 2023 was not submitted in December as required. Obtain clarity on the current status of the acknowledgment.
2. Prepare Documentation: If the acknowledgment was completed but not formally submitted, gather all relevant documentation, including the holiday list for 2023 and any proof of acknowledgment, such as signatures or emails confirming receipt.
3. Reach Out to Vendor: Contact the vendor conducting the external audit and explain the situation transparently. Provide them with the necessary documentation and seek guidance on how to proceed to ensure compliance with the audit requirements.
4. Request Retroactive Acknowledgment: Request the vendor to consider accepting a retroactive acknowledgment for the holiday list for 2023. Explain the circumstances that led to the delay and emphasize your commitment to fulfilling all necessary obligations promptly.
5. Set Deadlines: Establish clear deadlines for submitting the acknowledgment and any additional documentation required by the vendor. Ensure that all parties involved are aware of the timeline to avoid any further delays.
6. Review Policies and Procedures: Take this opportunity to review internal policies and procedures related to holiday list submissions and acknowledgments. Implement measures to prevent similar oversights in the future.
7. Plan for Compliance: Develop a plan to ensure timely submission of holiday lists and acknowledgments for future years. Consider setting up reminders or automated systems to streamline the process and avoid last-minute issues.
By following these steps and proactively addressing the situation, you can navigate the request for holiday list acknowledgment during the external audit efficiently and demonstrate your commitment to compliance and accountability.
From India, Gurugram
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Holiday list for 2016.pdf
Central-Governm ent- of-India-Holida y-List 2016-page-001.j pg