I resigned from a government job of West Bengal state in India due to some personal reasons. However, my resignation was not accepted instantly; it was only accepted after 6 months of submitting the resignation letter, after much back and forth. Now, after 3 years, I have obtained another State government job in West Bengal, and the employer is requesting the original resignation acceptance letter. The issue is that the original letter has been significantly damaged and is unreadable. As a result, the employer has declined to accept it. I then offered a photocopy of the letter, but once again, it was rejected, with the employer insisting on a newly issued resignation acceptance letter from the previous office.
The previous officer is refusing to provide a new resignation acceptance letter, citing significant losses incurred due to my sudden resignation. Now, what should I do?
From India, Kolkata
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The previous officer is refusing to provide a new resignation acceptance letter, citing significant losses incurred due to my sudden resignation. Now, what should I do?
From India, Kolkata
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Dear Colleague,
Normally, all companies, whether private or public sector, insist on a formal relieving order or letter for the simple reason that you are relieved after adhering to their process, and there is no adverse career history as far as the past company is concerned. Moreover, this is an indicator that you handed over changes/company assets properly, and then you came out in full and final satisfaction of the previous employer. This is undoubtedly an important document.
Under the very special circumstances you mentioned, one possibility (which few companies accept) that you need to explore is, in lieu of giving an affidavit legally drafted and prepared, stating all facts signed by a Notary Public, which can be submitted to the prospective employer.
Advocates know, and they will draft in detail and also mention that in your future job if any. But it is subject to acceptance by the next public sector and will work only if their internal rules allow it. But you can try this in the special circumstances mentioned by you after discussion with the HR of the proposed company. This may or may not work out but one possibility.
Best of Luck, God Bless,
Dr. P. Sivakumar Doctor Siva Global HR Tamil Nadu
From India, Chennai
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321Normally, all companies, whether private or public sector, insist on a formal relieving order or letter for the simple reason that you are relieved after adhering to their process, and there is no adverse career history as far as the past company is concerned. Moreover, this is an indicator that you handed over changes/company assets properly, and then you came out in full and final satisfaction of the previous employer. This is undoubtedly an important document.
Under the very special circumstances you mentioned, one possibility (which few companies accept) that you need to explore is, in lieu of giving an affidavit legally drafted and prepared, stating all facts signed by a Notary Public, which can be submitted to the prospective employer.
Advocates know, and they will draft in detail and also mention that in your future job if any. But it is subject to acceptance by the next public sector and will work only if their internal rules allow it. But you can try this in the special circumstances mentioned by you after discussion with the HR of the proposed company. This may or may not work out but one possibility.
Best of Luck, God Bless,
Dr. P. Sivakumar Doctor Siva Global HR Tamil Nadu
From India, Chennai
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Since your previous job was under the State Government of West Bengal, you can file a petition under the Right to Information Act, 2005, to obtain details of your tenure. This request should include a copy of the resignation acceptance letter, which you can then submit along with the affidavit suggested by Dr. Sivakumar.
From India, Salem
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From India, Salem
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Besides the verbal request, you should make a written application in the name of the officer for the issue of a duplicate certificate.
As suggested, you can choose the option of filing an RTI application or obtaining a court order to issue or obtain a certified copy of the mutilated document from the court through an affidavit. The officer's response lacks a basis and cannot be denied.
From India, Mumbai
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As suggested, you can choose the option of filing an RTI application or obtaining a court order to issue or obtain a certified copy of the mutilated document from the court through an affidavit. The officer's response lacks a basis and cannot be denied.
From India, Mumbai
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Sample Resignation acceptance letter.doc
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