Please, I want to write a memorandum to all employees about the fact that I (HR) have noticed loitering among employees, which is not good for the organization. I also need to inform employees about the introduction of an In-Out register to monitor the movement and activities of staff. Kindly help me out with the format/sample and how to write or go about it. Thank you.
From Ghana, undefined
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From Ghana, undefined
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Dear friend,
People loiter in the company premises because:
a) They may not have sufficient work. Therefore, before issuing the memo to the footloose employees, check their workload.
b) Work processes are such that it increases interdepartmental movements. Therefore, before issuing the memo, call the employees and ask them how to curtail their movements in the work premises.
c) Unnecessary movement of the employees is ignored by the leadership. If their loitering is accepted by the leadership, then you as an HR will not be able to do anything.
d) What is the nature of your industry? Have you done Time and Motion Study? Why not do work study or method study and find out which process takes how much time? Have you measured the process turnaround time of various processes at least broadly? Once you do this study, then it will be easy for you to have a brainstorming session on the reduction of the process turnaround time.
The issue of the memo will not work if the Root Cause Analysis (RCA) of the necessary movements is not done. For a few days, employees may stop their movements, but if things return to square one, then what will you do? Issue a second memo?
Have you discussed the issue of unwanted movement of the employees with the leadership? What are their views? I have seen companies where employees are so overloaded with work that they finish their lunch in 15-20 minutes and rush back to work. Why does this not happen in your company?
There are many issues associated with your post or the draft of the memo. The issue of the memo is not the end result. The end result is the reduction of unnecessary movement. Therefore, we have to concentrate on the end result.
Thanks,
Dinesh Divekar
From India, Bangalore
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8032People loiter in the company premises because:
a) They may not have sufficient work. Therefore, before issuing the memo to the footloose employees, check their workload.
b) Work processes are such that it increases interdepartmental movements. Therefore, before issuing the memo, call the employees and ask them how to curtail their movements in the work premises.
c) Unnecessary movement of the employees is ignored by the leadership. If their loitering is accepted by the leadership, then you as an HR will not be able to do anything.
d) What is the nature of your industry? Have you done Time and Motion Study? Why not do work study or method study and find out which process takes how much time? Have you measured the process turnaround time of various processes at least broadly? Once you do this study, then it will be easy for you to have a brainstorming session on the reduction of the process turnaround time.
The issue of the memo will not work if the Root Cause Analysis (RCA) of the necessary movements is not done. For a few days, employees may stop their movements, but if things return to square one, then what will you do? Issue a second memo?
Have you discussed the issue of unwanted movement of the employees with the leadership? What are their views? I have seen companies where employees are so overloaded with work that they finish their lunch in 15-20 minutes and rush back to work. Why does this not happen in your company?
There are many issues associated with your post or the draft of the memo. The issue of the memo is not the end result. The end result is the reduction of unnecessary movement. Therefore, we have to concentrate on the end result.
Thanks,
Dinesh Divekar
From India, Bangalore
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