Hello All HR,
I am working in a pharma company. We provide laptops to employees, and I need to issue a letter to all of them regarding the same. In case of any damage, they will be held responsible.
Is there a specific format for this letter? Does anyone have a template they can share?
Thanks in advance.
Regards,
Pooja Bhatia
From India, Pune
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I am working in a pharma company. We provide laptops to employees, and I need to issue a letter to all of them regarding the same. In case of any damage, they will be held responsible.
Is there a specific format for this letter? Does anyone have a template they can share?
Thanks in advance.
Regards,
Pooja Bhatia
From India, Pune
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Hi Pooja!
I think the format of the letter can be decided as per your company's policy, since the letter regarding the "repair of damaged laptops" in the case of different companies may vary as per their management's policies. However, I would like to bring it to your knowledge that the value of laptops with the passage of 3-4 years will be depreciated. This aspect also needs to be looked into.
In one of the government organizations, this issue has been taken into consideration. If you would like, the policy letter regarding the same can be made available. Feel free to contact via email at optimusConsult.info@gmail.com.
Regards
From India
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18I think the format of the letter can be decided as per your company's policy, since the letter regarding the "repair of damaged laptops" in the case of different companies may vary as per their management's policies. However, I would like to bring it to your knowledge that the value of laptops with the passage of 3-4 years will be depreciated. This aspect also needs to be looked into.
In one of the government organizations, this issue has been taken into consideration. If you would like, the policy letter regarding the same can be made available. Feel free to contact via email at optimusConsult.info@gmail.com.
Regards
From India
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It is very common policy to give laptops to employees.
However it wouldbe of importance to know when a company hands over a laptop to its employee,what are the liabilities which can get attached when doing something as common as giving a laptop:
Whilst there are clear benefits in providing such a tool to employees in terms of flexibility and productivity there may be legal risks from an employer’s perspective. Such risks need to be assessed and then managed appropriately to avoid potential liability.
Precautions to be specified to all employees.
Get acknowledgement in writing:
Employee will not install any personal software on company provided laptop.
Employee are not to use company laptop for personal work of any nature, be it personal emails, IMs, web browsing, etc.
Employee will report Loss or Theft of company laptop to IT or management immediately.
Employee will take all reasonable measures to ensure the physical and digital security of the laptop which includes:
– Locking the laptop in a secure location when not being used for company work.
– Changing the password as per company policy.
– Keeping Company provided Anti-virus, Firewall, or Encryption software functional.
In the event of termination, all company property, including Company Laptops, must be returned to employer.
Spell out depreciation policy of laptops.
Policy on repairs should be laid down.
Neither should employee access company wi fi or systems using personal laptops.
This thread is worth reading
https://www.citehr.com/73869-policy-...-download.html.
It will answer most queries.
From India, Pune
Acknowledge(0)Amend(0)
However it wouldbe of importance to know when a company hands over a laptop to its employee,what are the liabilities which can get attached when doing something as common as giving a laptop:
Whilst there are clear benefits in providing such a tool to employees in terms of flexibility and productivity there may be legal risks from an employer’s perspective. Such risks need to be assessed and then managed appropriately to avoid potential liability.
Precautions to be specified to all employees.
Get acknowledgement in writing:
Employee will not install any personal software on company provided laptop.
Employee are not to use company laptop for personal work of any nature, be it personal emails, IMs, web browsing, etc.
Employee will report Loss or Theft of company laptop to IT or management immediately.
Employee will take all reasonable measures to ensure the physical and digital security of the laptop which includes:
– Locking the laptop in a secure location when not being used for company work.
– Changing the password as per company policy.
– Keeping Company provided Anti-virus, Firewall, or Encryption software functional.
In the event of termination, all company property, including Company Laptops, must be returned to employer.
Spell out depreciation policy of laptops.
Policy on repairs should be laid down.
Neither should employee access company wi fi or systems using personal laptops.
This thread is worth reading
https://www.citehr.com/73869-policy-...-download.html.
It will answer most queries.
From India, Pune
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Employee Work Handover Form.docx
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(Fact Checked)-The user's reply provides comprehensive guidelines for issuing laptops to employees, including precautions and policies. The suggestions are aligned with best practices in managing company laptops. (1 Acknowledge point)