Hello!
I have recently joined as an HR Executive in a Construction Company, and I am a fresher too. I want to formulate a new HR policy that includes introducing ID cards for all employees. What details of employees and the organization can I mention on the ID cards? Are there any specific information that is mandatory to include on an ID card? Additionally, are there any requirements that an organization must fulfill to introduce ID cards?
Please reply.
Rucha
HR Executive
From India, Nasik
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2I have recently joined as an HR Executive in a Construction Company, and I am a fresher too. I want to formulate a new HR policy that includes introducing ID cards for all employees. What details of employees and the organization can I mention on the ID cards? Are there any specific information that is mandatory to include on an ID card? Additionally, are there any requirements that an organization must fulfill to introduce ID cards?
Please reply.
Rucha
HR Executive
From India, Nasik
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Hi Rucha,
I am also working in a construction-based company as an HR executive. We introduced ID cards with the following data:
Name:
Employee No:
Blood group:
Contact No:
Company logo
On the back side of the card, employee address and company address with approving authority signature. I hope this information may help you.
All the best.
From India, Hyderabad
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I am also working in a construction-based company as an HR executive. We introduced ID cards with the following data:
Name:
Employee No:
Blood group:
Contact No:
Company logo
On the back side of the card, employee address and company address with approving authority signature. I hope this information may help you.
All the best.
From India, Hyderabad
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Hi Rucha, Kindly find attached the guidelines for I Cards. Along with it, you could also mention an Emergency Contact Name & Number, which could be printed on the I Card. Hopefully this should help.
From India, Pune
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From India, Pune
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Hi,
On the front side:
1. Company name and logo
2. Photo of employee
3. Employee number
4. Signature of issuing authority & employee
Please add on the back side:
1. Date of joining of employee
2. Blood group of employee
3. Residential address of employee
4. Contact details of family
5. Instructions on what should be done if the ID card is lost or misplaced.
6. Office address and phone number
This is standard in most organizations. Hope this helps you.
Cheers!
From India, Madras
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On the front side:
1. Company name and logo
2. Photo of employee
3. Employee number
4. Signature of issuing authority & employee
Please add on the back side:
1. Date of joining of employee
2. Blood group of employee
3. Residential address of employee
4. Contact details of family
5. Instructions on what should be done if the ID card is lost or misplaced.
6. Office address and phone number
This is standard in most organizations. Hope this helps you.
Cheers!
From India, Madras
Acknowledge(0)Amend(0)Hi Rucha,
Congrats for your new job and I appreciate your effort to bring-up HR standards of the company. Here is my comment.
ID-Card should not be tooooo much big or it should not contain long long information
As usual the front side of the card should hav following minimum information
Company Logo & Name
Date of issue (of card)
Photo & Signature
Name (of the employee)
ID No. or badge no.
Sex
Joining Date
Profession (this can be avoided if you can give colour to each trade, say like labour green colour, masons- yellow colour, office staffs- white colour & so on, )
Grade/Class (this identifies the year of experience with the company, say A for 1-2yr, B for 3-5yr).
Division / Department
Date of Birth
Blood group
To the rear side of the Card you can include
Emergency contact no. of the employee (if in case of an accident - to be on rear side always, else it may be miss-used on lady workers)
Company’s safety instruction
All these can be put together and arranged in a good format would give you better look and style for the card
Cheers
Liju Philip
Office Manager
From United Arab Emirates, Abu Dhabi
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Hi Saswat,
The attachment uploaded is not as per any statutory requirement. However, it does meet the basic requirement of an Identity Card. The basic definition of an ID Card is "a card or document that serves to identify a person, or to prove his age, membership, etc." I am not aware of any particular statutory requirement being imposed on the making of an ID Card. The format uploaded is typically used by companies to display the basic information of the employee.
From India, Pune
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The attachment uploaded is not as per any statutory requirement. However, it does meet the basic requirement of an Identity Card. The basic definition of an ID Card is "a card or document that serves to identify a person, or to prove his age, membership, etc." I am not aware of any particular statutory requirement being imposed on the making of an ID Card. The format uploaded is typically used by companies to display the basic information of the employee.
From India, Pune
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For an identity card, the following details are sufficient and commonly used in most PSU and ISO 9000 standard units:
1. Name
2. Designation
3. Department
4. Blood Group
5. Contact Number
Please do not treat the identity card as a personal file card for the employee, as this can lead to internal conflicts among employees. Avoid mentioning the Date of Joining, contact details of family members, class/grade, etc. These aspects can have negative repercussions in large manufacturing units.
In the event of an accident or unforeseen incident involving the employee, having these basic details on the card ensures that authorities like the police or medical responders can easily contact the company for necessary actions. The company will then take care of the situation.
It is important not to disclose the employee's personal residential number on such identity cards. In units with more than 8-10 unions, such disclosures can make the situation vulnerable to various incidents.
From India, Calcutta
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1. Name
2. Designation
3. Department
4. Blood Group
5. Contact Number
Please do not treat the identity card as a personal file card for the employee, as this can lead to internal conflicts among employees. Avoid mentioning the Date of Joining, contact details of family members, class/grade, etc. These aspects can have negative repercussions in large manufacturing units.
In the event of an accident or unforeseen incident involving the employee, having these basic details on the card ensures that authorities like the police or medical responders can easily contact the company for necessary actions. The company will then take care of the situation.
It is important not to disclose the employee's personal residential number on such identity cards. In units with more than 8-10 unions, such disclosures can make the situation vulnerable to various incidents.
From India, Calcutta
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dear rucha,, all mentioned are good and you can consider any one according to your suitability,,, thanxxxxxxxxx
From India, Noida
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From India, Noida
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