Hi there,
We have a staff member who resigned a month ago and has already returned company items such as keys, access cards, cellphones, and manuals. However, my boss still insists that I provide this staff member with a proper letter to sign and review.
Can anyone help me with this? I couldn't find the right format under the release letter category.
Thank you and warmest regards,
Isabel
From Malaysia, Petaling Jaya
Acknowledge(0)
Amend(0)
2We have a staff member who resigned a month ago and has already returned company items such as keys, access cards, cellphones, and manuals. However, my boss still insists that I provide this staff member with a proper letter to sign and review.
Can anyone help me with this? I couldn't find the right format under the release letter category.
Thank you and warmest regards,
Isabel
From Malaysia, Petaling Jaya
Acknowledge(0)Amend(0)
RELIEVING LETTER
Date: 17/11/2011
Dear Ms.ABC ,
With reference to your resignation, we hereby accept your resignation and agree to relieve you from the duties on 31-10-2011. We confirm that you have worked in our company from 24/1/2011 as current Designation.
During your employment with us we found you to be hard working, diligent and honest in performing your duties.
We wish you all the best in your future endeavors.
For xyz company.
…………..
(Sr.HR Manager)
From India, Mumbai
Acknowledge(0)Amend(0)
Date: 17/11/2011
Dear Ms.ABC ,
With reference to your resignation, we hereby accept your resignation and agree to relieve you from the duties on 31-10-2011. We confirm that you have worked in our company from 24/1/2011 as current Designation.
During your employment with us we found you to be hard working, diligent and honest in performing your duties.
We wish you all the best in your future endeavors.
For xyz company.
…………..
(Sr.HR Manager)
From India, Mumbai
Acknowledge(0)Amend(0)
Here is something that may be of help:
STAFF EXIT INTERVIEW FORM
Employee name:
Exit Interview conducted by:
Job Title:
Leaving Date:
Date employment ends:
Would you consider employment with the Company again in the future?
Any other comment about your experience in your employment:
Return of PropertyCheck property returned For HR Use
Keys
Laptop
Mobile telephone
Blackberry
Dongle
Swipe card
Credit cards
Parking Pass
Customer lists/confidential materials
Other:
Replace employee’s name on any third party registers
De-register FSA
Company Benefits to be cancelled
Pension
Healthcare
Life Insurance
Dental – Simply Health
IT
Password for documents provided
Web Access cancelled
Passwords changed
Account Disabled
Emails forwarded
Workload:
Handover of work:
Financial:
Pay in lieu of notice
Holiday
Any expenses owing
Season Ticket Loan
Other
P45/Tax leaving certificate to be issued
Total Due:
Signed by Employee (Name: )
Signature_________________________________________ ___
Signed for and on behalf of the Company
Name:
Signature:________________________________________ ___
From United Kingdom, London
Acknowledge(0)Amend(0)
STAFF EXIT INTERVIEW FORM
Employee name:
Exit Interview conducted by:
Job Title:
Leaving Date:
Date employment ends:
Would you consider employment with the Company again in the future?
Any other comment about your experience in your employment:
Return of PropertyCheck property returned For HR Use
Keys
Laptop
Mobile telephone
Blackberry
Dongle
Swipe card
Credit cards
Parking Pass
Customer lists/confidential materials
Other:
Replace employee’s name on any third party registers
De-register FSA
Company Benefits to be cancelled
Pension
Healthcare
Life Insurance
Dental – Simply Health
IT
Password for documents provided
Web Access cancelled
Passwords changed
Account Disabled
Emails forwarded
Workload:
Handover of work:
Financial:
Pay in lieu of notice
Holiday
Any expenses owing
Season Ticket Loan
Other
P45/Tax leaving certificate to be issued
Total Due:
Signed by Employee (Name: )
Signature_________________________________________ ___
Signed for and on behalf of the Company
Name:
Signature:________________________________________ ___
From United Kingdom, London
Acknowledge(0)Amend(0)
Terry No. 2 has provided an excellent format. I suggest that it should include: "I have received full and final payment of dues via cheque bearing machine no ------ drawn on ------ dated ------. I am aware of the non-disclosure clause and am legally bound to honor it." The no-dues certificate should be routed through the HOD and should bear his signature.
Col. Suresh Rathi
From India, Delhi
Acknowledge(0)Amend(0)
Col. Suresh Rathi
From India, Delhi
Acknowledge(0)Amend(0)
As a further contribution here, this is the contents of a letter we use when a senior employee has resigned and is going to work a notice period:
We refer to your resignation letter dated [date]. We are writing to confirm acceptance of your resignation.
As you know, your contractual notice period is [one] calendar month. This means that the date of termination of your employment will be [date]. After taking into consideration your scheduled leave arrangements, the last date in the office will be [date].
In accepting your resignation, you will appreciate that we must take into account the best interests of the Company and, naturally, we assume and expect you to do the same whilst remaining a Company employee in order to minimise any disruption that might arise from your forthcoming departure. Therefore, whilst continuing to be employed by the Company, you should continue to comply with the terms and conditions of your Contract of Employment and act in a manner which does not breach those terms and conditions or your implied duties, including those of good faith and fidelity to the Company.
We also remind you that for the duration of your notice period, the Company’s policy relating to discipline and performance at work will continue to apply, as well as your duty not to compete or disclose confidential information.
We also take this opportunity of reminding you of the terms and conditions contained in your Contract of Employment that apply and that will continue to be ongoing beyond the termination of your employment, particularly the clauses relating to confidentiality, protection of intellectual property and restrictive covenants.
You will be paid your normal salary and benefits up to the date of the termination of your employment, together with a sum in respect of accrued but untaken annual leave entitlement (if any). If by your termination date you have taken more annual leave than you have accrued for the current holiday year the Company reserves the right to deduct from your final salary payment a sum equivalent to the excess annual leave taken.
During the course of the next few days we will formalise an appropriate transition plan with respect to your tasks and responsibilities and will communicate this to you in due course.
Could you please complete the attached acceptance slip to confirm the arrangements set out above.
Yours sincerely,
From United Kingdom, London
Acknowledge(0)Amend(0)
We refer to your resignation letter dated [date]. We are writing to confirm acceptance of your resignation.
As you know, your contractual notice period is [one] calendar month. This means that the date of termination of your employment will be [date]. After taking into consideration your scheduled leave arrangements, the last date in the office will be [date].
In accepting your resignation, you will appreciate that we must take into account the best interests of the Company and, naturally, we assume and expect you to do the same whilst remaining a Company employee in order to minimise any disruption that might arise from your forthcoming departure. Therefore, whilst continuing to be employed by the Company, you should continue to comply with the terms and conditions of your Contract of Employment and act in a manner which does not breach those terms and conditions or your implied duties, including those of good faith and fidelity to the Company.
We also remind you that for the duration of your notice period, the Company’s policy relating to discipline and performance at work will continue to apply, as well as your duty not to compete or disclose confidential information.
We also take this opportunity of reminding you of the terms and conditions contained in your Contract of Employment that apply and that will continue to be ongoing beyond the termination of your employment, particularly the clauses relating to confidentiality, protection of intellectual property and restrictive covenants.
You will be paid your normal salary and benefits up to the date of the termination of your employment, together with a sum in respect of accrued but untaken annual leave entitlement (if any). If by your termination date you have taken more annual leave than you have accrued for the current holiday year the Company reserves the right to deduct from your final salary payment a sum equivalent to the excess annual leave taken.
During the course of the next few days we will formalise an appropriate transition plan with respect to your tasks and responsibilities and will communicate this to you in due course.
Could you please complete the attached acceptance slip to confirm the arrangements set out above.
Yours sincerely,
From United Kingdom, London
Acknowledge(0)Amend(0)
Dear Terry No. 2,
Thanks for your assistance. As I had mentioned, your previous input was excellent, and it remains excellent this time as well. I am well aware that there is no limit to which exit formalities can be stretched. I want to reiterate that your input is truly exceptional.
Regards,
Col. Suresh Rathi
From India, Delhi
Acknowledge(0)Amend(0)
Thanks for your assistance. As I had mentioned, your previous input was excellent, and it remains excellent this time as well. I am well aware that there is no limit to which exit formalities can be stretched. I want to reiterate that your input is truly exceptional.
Regards,
Col. Suresh Rathi
From India, Delhi
Acknowledge(0)Amend(0)
Dear Col Suresh Rathi,
Thank you very much for your kind comments. Although I think not everyone agrees with me (such as on the current issue on verification checks), I have always enjoyed seeing the Cite HR email every day and hope that my occasional contribution helps fellow professionals in coming to the right answer in their own companies.
Kind regards,
Terry
From United Kingdom, London
Acknowledge(0)Amend(0)
Thank you very much for your kind comments. Although I think not everyone agrees with me (such as on the current issue on verification checks), I have always enjoyed seeing the Cite HR email every day and hope that my occasional contribution helps fellow professionals in coming to the right answer in their own companies.
Kind regards,
Terry
From United Kingdom, London
Acknowledge(0)Amend(0)Looking for something specific? - Join & Be Part Of Our Community and get connected with the right people who can help. Our AI-powered platform provides real-time fact-checking, peer-reviewed insights, and a vast historical knowledge base to support your search.