Dear All,
Hi! Shalini here. I have recently received an offer for the position of A.M - HR & Admin in a growing company. While I have experience in handling HR profiles for 3 years, setting up an administration department is entirely new to me.
Please advise on how to proceed with this new responsibility.
Regards,
Shalini :)
From India, Pune
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34Hi! Shalini here. I have recently received an offer for the position of A.M - HR & Admin in a growing company. While I have experience in handling HR profiles for 3 years, setting up an administration department is entirely new to me.
Please advise on how to proceed with this new responsibility.
Regards,
Shalini :)
From India, Pune
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Dear Madam,
It is so easy nowadays with the help of software to minimize the workers in the admin department. You can divide your admin department into personnel management roles like GM, AGM, finance, and others. Remember, don't use personnel for tea and coffee; employ machines instead. Cleaning personnel should be borrowed from other departments whenever the need arises. Employ cameras and other tracking devices to watch your employees and record the data instead of relying on spies. I hope you can do it. Possibly have a great future. God is there on the HR side. Please send your reply.
From India, Madras
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It is so easy nowadays with the help of software to minimize the workers in the admin department. You can divide your admin department into personnel management roles like GM, AGM, finance, and others. Remember, don't use personnel for tea and coffee; employ machines instead. Cleaning personnel should be borrowed from other departments whenever the need arises. Employ cameras and other tracking devices to watch your employees and record the data instead of relying on spies. I hope you can do it. Possibly have a great future. God is there on the HR side. Please send your reply.
From India, Madras
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Dear,
Setting up an HR/Personnel Administration Department will require experience, which can be provided by a consulting firm. We do offer such services but are based in Mumbai. You may consider locating an agency locally for this purpose, which may also benefit you in the long run.
Regards,
Rajpal
From India, Mumbai
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Setting up an HR/Personnel Administration Department will require experience, which can be provided by a consulting firm. We do offer such services but are based in Mumbai. You may consider locating an agency locally for this purpose, which may also benefit you in the long run.
Regards,
Rajpal
From India, Mumbai
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Hi Shalini,
First, understand the existing systems in place. If nothing exists, try to understand from the bill payments made to Admin-related vendors every month and understand the trend. Try to understand and clarify the staff of Admin and the requirements for the post. Have clarity on roles if you plan to hire new people for Admin. Start with a minimum staff. See if all reporting structures are available; if not, create the same.
All the best,
Ram Ram
HR Trainer & Consultant
From India, Madras
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First, understand the existing systems in place. If nothing exists, try to understand from the bill payments made to Admin-related vendors every month and understand the trend. Try to understand and clarify the staff of Admin and the requirements for the post. Have clarity on roles if you plan to hire new people for Admin. Start with a minimum staff. See if all reporting structures are available; if not, create the same.
All the best,
Ram Ram
HR Trainer & Consultant
From India, Madras
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Hi Shalini,
The Admin department generally has the same broad functions, but this is how you should go ahead:
1. Understand/ask for the job description in HR and Admin. Jobs in Admin are mostly office management involving common sense. Remember, there is no MBA/degree/diploma worth its name for specializing in this function.
2. List down the Admin jobs.
3. Enquire from staff with longer tenure in the Company what the Admin practices are in vogue in your Company. Follow them but improve on them.
4. Basically, you have to maintain the office and its decorum well in the Admin function. Therefore, it requires you/your staff to identify new vendors/maintain existing vendors, prepare/renew their AMCs/contracts, ensure preventive breakdown of office services, front office/reception, office upkeep, and periodic evaluation of services vis-a-vis costs.
5. Take office/Admin files, if any, in your possession and read the documents therein.
In short, Admin involves:
1. Office security.
2. Housekeeping services.
3. Office Canteen/Cafeteria services.
4. Front Office/Reception.
5. Building/Office maintenance (Civil (masonry)/Carpentry/Electrical services/office renovation/repair/painting/polishing).
6. Horticulture (if there are gardens/plants, etc).
7. Office dak and despatch.
8. Fire fighting equipment/drills.
9. Office printing and stationery.
10. Office cars/transportation.
11. Electrical connections.
12. Office design/layout planning/architecture/construction.
13. Office telephones/faxes/telecommunication (IPLC, broadband, internet, etc.).
14. Office furniture/furnishing.
15. Office carpeting/re-carpeting.
16. Office toiletries/consumables/cleaning material.
17. Office pantry/eatables.
18. Ticket/hotel booking for customers/clients/visitors/employees.
19. Office attire/uniform.
20. Class 4 staff handling (peons, gardeners, drivers, pantry boys, guards, etc).
21. Pest control.
22. Air conditioning/HVAC.
23. Employee First Aid.
24. Guest relations/hospitality management.
25. Admin. vendor development/evaluation, purchases, auction of office furniture.
26. Leasing/buying/selling office/real estate.
27. Constructing office building(s).
28. Buying/maintaining EPABX, Computers (if not IT dept), Faxes, Photocopiers.
29. Office alarm/locking system - installation/maintenance.
30. Office lift/escalator, common areas, carpet/super areas, etc.
I may have missed out some but generally, Admin may involve all or some of the above. Admin work responsibilities would depend on which industry you are in and the size/topological spread of your organization.
Hope this helps.
Rahul Kumar
From India, New Delhi
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The Admin department generally has the same broad functions, but this is how you should go ahead:
1. Understand/ask for the job description in HR and Admin. Jobs in Admin are mostly office management involving common sense. Remember, there is no MBA/degree/diploma worth its name for specializing in this function.
2. List down the Admin jobs.
3. Enquire from staff with longer tenure in the Company what the Admin practices are in vogue in your Company. Follow them but improve on them.
4. Basically, you have to maintain the office and its decorum well in the Admin function. Therefore, it requires you/your staff to identify new vendors/maintain existing vendors, prepare/renew their AMCs/contracts, ensure preventive breakdown of office services, front office/reception, office upkeep, and periodic evaluation of services vis-a-vis costs.
5. Take office/Admin files, if any, in your possession and read the documents therein.
In short, Admin involves:
1. Office security.
2. Housekeeping services.
3. Office Canteen/Cafeteria services.
4. Front Office/Reception.
5. Building/Office maintenance (Civil (masonry)/Carpentry/Electrical services/office renovation/repair/painting/polishing).
6. Horticulture (if there are gardens/plants, etc).
7. Office dak and despatch.
8. Fire fighting equipment/drills.
9. Office printing and stationery.
10. Office cars/transportation.
11. Electrical connections.
12. Office design/layout planning/architecture/construction.
13. Office telephones/faxes/telecommunication (IPLC, broadband, internet, etc.).
14. Office furniture/furnishing.
15. Office carpeting/re-carpeting.
16. Office toiletries/consumables/cleaning material.
17. Office pantry/eatables.
18. Ticket/hotel booking for customers/clients/visitors/employees.
19. Office attire/uniform.
20. Class 4 staff handling (peons, gardeners, drivers, pantry boys, guards, etc).
21. Pest control.
22. Air conditioning/HVAC.
23. Employee First Aid.
24. Guest relations/hospitality management.
25. Admin. vendor development/evaluation, purchases, auction of office furniture.
26. Leasing/buying/selling office/real estate.
27. Constructing office building(s).
28. Buying/maintaining EPABX, Computers (if not IT dept), Faxes, Photocopiers.
29. Office alarm/locking system - installation/maintenance.
30. Office lift/escalator, common areas, carpet/super areas, etc.
I may have missed out some but generally, Admin may involve all or some of the above. Admin work responsibilities would depend on which industry you are in and the size/topological spread of your organization.
Hope this helps.
Rahul Kumar
From India, New Delhi
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Hi Everybody, Please! tell me about "IN one Real Estate company how many posts in Administration Department and Site department???And also want to know job responsibilities. Divya Shukla
From India, Delhi
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From India, Delhi
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Hi Everybody, Please! tell me about "IN one Real Estate company how many posts in Administration Department and Site department???And also want to know job responsibilities. Nayna
From India, Madras
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From India, Madras
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Setting up HR department.pdf
Job Description - HR & Admin.doc