Hello,
This is Sanjay Gandhi. I have newly joined a construction company as an HR. I am the first HR for the company, and there are no instructions for me on what to do and what not to do. As a fresher, I don't have any idea. Moreover, there are no rules here. I am facing problems here, and I am not learning anything. Please help me.
Sanjay Gandhi
From India, Bangalore
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This is Sanjay Gandhi. I have newly joined a construction company as an HR. I am the first HR for the company, and there are no instructions for me on what to do and what not to do. As a fresher, I don't have any idea. Moreover, there are no rules here. I am facing problems here, and I am not learning anything. Please help me.
Sanjay Gandhi
From India, Bangalore
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Hi, welcome. Don't worry; everything will be okay. I hope there is already an administrative officer looking after WC act requirements, insurance, contract work abolition, motor vehicle, PF ESI act, etc.
As HR, you should be ready to align your work with the business goals of the organization. That is timely delivery, customer satisfaction, etc. As a rule, many people will resign and go away nowadays in the construction field due to the construction boom. Pay attention to employee grievances and make sure that you retain as many people as possible. It is very costly to train new people who come as replacements. Treat your people like gold; they are precious.
Spend some time every week on the construction site to get the actual feel of how things are going. If you have a staff mess, make sure good food is served. Training of employees is also very important nowadays in the construction field.
Regards,
Veera
From India, Thrissur
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9As HR, you should be ready to align your work with the business goals of the organization. That is timely delivery, customer satisfaction, etc. As a rule, many people will resign and go away nowadays in the construction field due to the construction boom. Pay attention to employee grievances and make sure that you retain as many people as possible. It is very costly to train new people who come as replacements. Treat your people like gold; they are precious.
Spend some time every week on the construction site to get the actual feel of how things are going. If you have a staff mess, make sure good food is served. Training of employees is also very important nowadays in the construction field.
Regards,
Veera
From India, Thrissur
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Hi,
One way it is good that you have newly joined is to make an overall view of the employees. Prepare an HR Policy that includes details such as the recruitment procedure, training procedure, induction procedure, salary structure, job descriptions, etc. Additionally, prepare individual employee files (I suggest using an HRIS package) and main files to handle ESI, EPF, etc.
Be confident; very soon, you will overcome the confusion. Best of luck.
Naveen
From India, Thrissur
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One way it is good that you have newly joined is to make an overall view of the employees. Prepare an HR Policy that includes details such as the recruitment procedure, training procedure, induction procedure, salary structure, job descriptions, etc. Additionally, prepare individual employee files (I suggest using an HRIS package) and main files to handle ESI, EPF, etc.
Be confident; very soon, you will overcome the confusion. Best of luck.
Naveen
From India, Thrissur
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This is great that you have newly joined. First of all, prepare the job description of the person.
Frame policies for IR matters, training, leave, and others. This will make it easier for you to start as decisions will not be taken on an ad hoc basis.
Abhijeet
From India, Ahmadabad
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Frame policies for IR matters, training, leave, and others. This will make it easier for you to start as decisions will not be taken on an ad hoc basis.
Abhijeet
From India, Ahmadabad
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Hi Sanjay,
Your situation presents a unique and great opportunity for you to seize the moment and prove your worth. It offers a lot of scope for learning as well. The last thing you should do now is to attempt something grand, such as framing an HR policy or installing HR software. Construction companies operate on slender margins and cannot afford extravagant schemes unless they are deemed worthwhile. As a fresher, do not jump into such complex tasks that provide ample room for failure. Focus on mastering the basics first.
The company hired you for a specific purpose. The manager or GM responsible for your selection likely has set objectives for you. Approach your boss or the GM and request an appointment to clarify your job objectives. Inquire about their priorities for the next month, next six months, next year, and beyond. They will appreciate your initiative. They might even suggest tasks different from what you anticipated. Take notes and concentrate on fulfilling those tasks initially.
Find out who handled these responsibilities previously. It is probable that another employee managed these tasks on a small scale. Seek their assistance and gradually take over the responsibilities you can and should handle.
If the boss has not outlined priorities, do not worry. Begin with the basics. Compile a list of employees, their employment-related documents, attendance records, etc. Create electronic and physical employee files and attendance records. Monitor attendance closely and ensure timely submission to the accounts or salary department. Coordinate smoothly with them. Keep track of regular work, overtime, contract workers, part-time employees, etc.
Additionally, maintain records of PF, pension, and labor rule-related files and information. Labor regulations stipulate that the company must file returns regularly with the labor department. Stay updated on relevant labor laws and ensure compliance.
Participate in the recruitment process if it is ongoing. You may need to establish recruitment procedures, resume formats, interview processes, assessments, etc.
Avoid directly interacting with employees and inquiring about their problems. You are not a union leader. Employee concerns regarding salary and compensation, beyond your control currently, are best addressed by their superiors. Your role is to assist management in implementing effective human resource practices. Seek management's approval before engaging with employees to identify HR-related issues. Management will assign specific tasks if they require your assistance.
Once employee files are organized, focus on their job-related documents, including job descriptions, performance information, etc. If job descriptions are absent, create basic ones along with job objectives if prioritized. Develop a performance assessment sheet if one is lacking.
After establishing a foundation with tasks like attendance monitoring and compensation management, progress to activities like manpower planning, HR procedure development, performance evaluations, training, employee development, addressing motivational concerns, and formulating an HR policy.
Feel free to discuss any specific issues with me.
Regards,
Sayori
From India, Delhi
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Your situation presents a unique and great opportunity for you to seize the moment and prove your worth. It offers a lot of scope for learning as well. The last thing you should do now is to attempt something grand, such as framing an HR policy or installing HR software. Construction companies operate on slender margins and cannot afford extravagant schemes unless they are deemed worthwhile. As a fresher, do not jump into such complex tasks that provide ample room for failure. Focus on mastering the basics first.
The company hired you for a specific purpose. The manager or GM responsible for your selection likely has set objectives for you. Approach your boss or the GM and request an appointment to clarify your job objectives. Inquire about their priorities for the next month, next six months, next year, and beyond. They will appreciate your initiative. They might even suggest tasks different from what you anticipated. Take notes and concentrate on fulfilling those tasks initially.
Find out who handled these responsibilities previously. It is probable that another employee managed these tasks on a small scale. Seek their assistance and gradually take over the responsibilities you can and should handle.
If the boss has not outlined priorities, do not worry. Begin with the basics. Compile a list of employees, their employment-related documents, attendance records, etc. Create electronic and physical employee files and attendance records. Monitor attendance closely and ensure timely submission to the accounts or salary department. Coordinate smoothly with them. Keep track of regular work, overtime, contract workers, part-time employees, etc.
Additionally, maintain records of PF, pension, and labor rule-related files and information. Labor regulations stipulate that the company must file returns regularly with the labor department. Stay updated on relevant labor laws and ensure compliance.
Participate in the recruitment process if it is ongoing. You may need to establish recruitment procedures, resume formats, interview processes, assessments, etc.
Avoid directly interacting with employees and inquiring about their problems. You are not a union leader. Employee concerns regarding salary and compensation, beyond your control currently, are best addressed by their superiors. Your role is to assist management in implementing effective human resource practices. Seek management's approval before engaging with employees to identify HR-related issues. Management will assign specific tasks if they require your assistance.
Once employee files are organized, focus on their job-related documents, including job descriptions, performance information, etc. If job descriptions are absent, create basic ones along with job objectives if prioritized. Develop a performance assessment sheet if one is lacking.
After establishing a foundation with tasks like attendance monitoring and compensation management, progress to activities like manpower planning, HR procedure development, performance evaluations, training, employee development, addressing motivational concerns, and formulating an HR policy.
Feel free to discuss any specific issues with me.
Regards,
Sayori
From India, Delhi
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Hi,
I feel that this could be a great opportunity for you. It's a great way to start your career. Don't worry; take each day as it comes and do small things every day. Start by maintaining the records of the employees and interacting with them; that way, it will be easier for you to find out the grievances that employees might have. I know it can be difficult without any guidance, but again, you will end up learning a lot. Take help from the admin in charge.
Bhavna
From India, New Delhi
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I feel that this could be a great opportunity for you. It's a great way to start your career. Don't worry; take each day as it comes and do small things every day. Start by maintaining the records of the employees and interacting with them; that way, it will be easier for you to find out the grievances that employees might have. I know it can be difficult without any guidance, but again, you will end up learning a lot. Take help from the admin in charge.
Bhavna
From India, New Delhi
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Mr. Sanjay,
It is a great opportunity for you to implement good systems, record maintenance - attendance and wages register, compliance with various labor laws, ensuring the safety of the workers - ensuring they wear all safety items, etc.
Please always try to update your knowledge on various aspects concerning your job and try to interact with various levels of people in your company to establish that your presence and availability will always be an asset to your organization. If you require any help or support in Bangalore, please contact us.
N. Nataraajhan, Sakthi Management Services
(HP: +91 94835 17402; email: natraj@sakthimanagement.com)
From India, Bangalore
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It is a great opportunity for you to implement good systems, record maintenance - attendance and wages register, compliance with various labor laws, ensuring the safety of the workers - ensuring they wear all safety items, etc.
Please always try to update your knowledge on various aspects concerning your job and try to interact with various levels of people in your company to establish that your presence and availability will always be an asset to your organization. If you require any help or support in Bangalore, please contact us.
N. Nataraajhan, Sakthi Management Services
(HP: +91 94835 17402; email: natraj@sakthimanagement.com)
From India, Bangalore
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