Dear All,
1. Prepare HR Policy.
2. Fix Time Attendance Software.
3. Allow a grace period of only 10 or 15 minutes, permitted twice a month.
4. Issue a warning letter to employees arriving late. If they continue to arrive late without prior permission, deduct their salaries.
5. Issue a charge sheet.
JAYA SIMHA CHOWDARY
From India, Hyderabad
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21. Prepare HR Policy.
2. Fix Time Attendance Software.
3. Allow a grace period of only 10 or 15 minutes, permitted twice a month.
4. Issue a warning letter to employees arriving late. If they continue to arrive late without prior permission, deduct their salaries.
5. Issue a charge sheet.
JAYA SIMHA CHOWDARY
From India, Hyderabad
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Dear Mr Rajendra Kindly do not mind, if I point out that there are many grammatical mistakes in the mail written by you. A well drafted mail would always get better and more responses. Regards RB
From India, Mumbai
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From India, Mumbai
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Dear All,
By implementing flexible working hours, we can address this issue. Employees are required to work 8 hours per day. Their work time will commence upon their arrival at the office, and will be calculated accordingly. For instance, if an employee reaches the office at 8:30 am instead of 8:00 am, they are expected to work until 5:30 pm. I have allocated one hour for lunch break.
By Manoj Nair
From Korea
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By implementing flexible working hours, we can address this issue. Employees are required to work 8 hours per day. Their work time will commence upon their arrival at the office, and will be calculated accordingly. For instance, if an employee reaches the office at 8:30 am instead of 8:00 am, they are expected to work until 5:30 pm. I have allocated one hour for lunch break.
By Manoj Nair
From Korea
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It is so sad to note that the younger generation has no time consciousness. I doubt whether there is a measure for their productivity. I worked for a Public Sector Undertaking with American Collaboration and the Office Hours were between 8 AM and 4.45 PM, 5 days a week. It will be interesting to note that almost all will be on time, and some will be early. The employees had ownership. Similarly, all must leave the office on time. If we stay late, there will be a remark in the performance appraisal "not planned well to complete the work on time." Working late was a disgrace. The employees will also have more time to spend with the family. (On Sunday morning, the child should not ask "who is this Uncle?") There should be a revival in work culture.
From India, Madras
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From India, Madras
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Dear Rajendra,
Need to first understand the dynamics of business and the impact of late coming on the same. For example, if it is a software company and an employee comes late but still delivers the project, it should be fine. If it is a factory environment, we need to have an efficient time office system and define the process of attendance clearly. We need to sit with the business and understand the loss that is going to incur, and take action accordingly.
In any case, the nature of the job and its impact on the business will determine the importance of punctuality. As HR professionals, we need to follow the spirit of the rule, set the process and system, and ensure the business implements the same.
Regards,
Subbarao
From India, Madras
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Need to first understand the dynamics of business and the impact of late coming on the same. For example, if it is a software company and an employee comes late but still delivers the project, it should be fine. If it is a factory environment, we need to have an efficient time office system and define the process of attendance clearly. We need to sit with the business and understand the loss that is going to incur, and take action accordingly.
In any case, the nature of the job and its impact on the business will determine the importance of punctuality. As HR professionals, we need to follow the spirit of the rule, set the process and system, and ensure the business implements the same.
Regards,
Subbarao
From India, Madras
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"Use 'Early In and Late Out' policy.
You come early before everyone and start marking their attendance daily, and also their out times the next day first thing in the mornings. Looking at the data sheet, you can take it up with the concerned reporting supervisor or someone superior in the office. If favoritism exists predominantly wherein a few are ignored, then it will be difficult to discipline because employees will give the example of others who come late and are not pulled up. For this, you first need to take the support of all such favorites' reporting supervisors and explain to them the causes and effects of the same, then go ahead with the policies. Remember, attendance handling is a common issue in every organization and has to be dealt with tact, control, and flexibility to get the maximum output while showing justice at the same time.
Regards"
From India, Mumbai
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You come early before everyone and start marking their attendance daily, and also their out times the next day first thing in the mornings. Looking at the data sheet, you can take it up with the concerned reporting supervisor or someone superior in the office. If favoritism exists predominantly wherein a few are ignored, then it will be difficult to discipline because employees will give the example of others who come late and are not pulled up. For this, you first need to take the support of all such favorites' reporting supervisors and explain to them the causes and effects of the same, then go ahead with the policies. Remember, attendance handling is a common issue in every organization and has to be dealt with tact, control, and flexibility to get the maximum output while showing justice at the same time.
Regards"
From India, Mumbai
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Hi Rajendra,
First, you should make a policy for those latecomers with the approval of Top Management, then circulate it in your organization. If they don't come on time, with the help of the policy, you can take action against them.
Pankaj Sharma
From India, New Delhi
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First, you should make a policy for those latecomers with the approval of Top Management, then circulate it in your organization. If they don't come on time, with the help of the policy, you can take action against them.
Pankaj Sharma
From India, New Delhi
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Dear Rajender,
This is the common problem that arises in every industry, but if you want to control this kind of behavior of employees, there are a number of steps or policies that could be implemented to avoid such occurrences, i.e.:
1) Adjust/Deduct one EL/PL for Continuous 2 late arrivals.
2) By announcing attendance bonuses on a quarterly and yearly basis (based on their presence and hours worked), if a person has more than 98% attendance in a particular quarter, give him/her an X attendance bonus of Rs. 3000. This kind of lucrative offer will encourage employees to reduce absenteeism and tardiness.
3) Track their actual working hours with a minimum requirement and accordingly penalize or make deductions from their payroll.
4) Flexible working hours are also very popular today.
Regards,
Dinesh Negi
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This is the common problem that arises in every industry, but if you want to control this kind of behavior of employees, there are a number of steps or policies that could be implemented to avoid such occurrences, i.e.:
1) Adjust/Deduct one EL/PL for Continuous 2 late arrivals.
2) By announcing attendance bonuses on a quarterly and yearly basis (based on their presence and hours worked), if a person has more than 98% attendance in a particular quarter, give him/her an X attendance bonus of Rs. 3000. This kind of lucrative offer will encourage employees to reduce absenteeism and tardiness.
3) Track their actual working hours with a minimum requirement and accordingly penalize or make deductions from their payroll.
4) Flexible working hours are also very popular today.
Regards,
Dinesh Negi
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This is an attitude and culture issue. Try to counsel the latecomer. If it does not work, then you may have to resort to disciplinary actions under the Model Standing Orders. Line managers should be made responsible for the same.
From India, Pune
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From India, Pune
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Dear Rajendra,
1. As a first step, send the rules and regulations of your company to all employees.
2. Keep an attendance register and mark attendance.
3. Teach them the importance of time and time management.
4. Remind them of their importance in the company. They will then fall in line. Otherwise, contact me for a detailed resolution of this issue.
Dr. N.S. Balaji Rao
General Administration (HR)
RGUKT
From India, Visakhapatnam
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1. As a first step, send the rules and regulations of your company to all employees.
2. Keep an attendance register and mark attendance.
3. Teach them the importance of time and time management.
4. Remind them of their importance in the company. They will then fall in line. Otherwise, contact me for a detailed resolution of this issue.
Dr. N.S. Balaji Rao
General Administration (HR)
RGUKT
From India, Visakhapatnam
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Employee Attendance Register - 2014-15.xls
Employee Monthly Attendance.zip