Hi All, Please do help me with sample of Appointment Letters as I am designing for our new employees now. With regards Radha
From India, Calcutta
Acknowledge(0)
Amend(0)
16From India, Calcutta
Acknowledge(0)Amend(0)
Hi Friends, For your convenience I am attaching a sample copy of the appointment letter. Regards
From India, Madras
Acknowledge(1)Amend(0)
From India, Madras
Acknowledge(1)Amend(0)
Hi Jingle,
Thank you for your concern. I am doing very well. How are you? Please check the attachment for the revision letter. Also, could you clarify what you mean by a farewell letter? Typically, we have a Resignation Acceptance letter, Relieving Letter, and Recovery Letter. Please let me know what you are specifically looking for.
Regards
From India, Madras
Acknowledge(1)Amend(0)
Thank you for your concern. I am doing very well. How are you? Please check the attachment for the revision letter. Also, could you clarify what you mean by a farewell letter? Typically, we have a Resignation Acceptance letter, Relieving Letter, and Recovery Letter. Please let me know what you are specifically looking for.
Regards
From India, Madras
Acknowledge(1)Amend(0)
Dear Antony,
The sample copy of the appointment letter is very good, but it lacks the disclosure of certain crucial terms of employment. These are:
1. Supervision: The new joiner will be reporting to whom. Who will give necessary commands or discuss the issues for achieving the company's goal. The designation to which reporting will be initially done is required to be mentioned.
2. Attendance: The system of attendance and working schedules should be mentioned in the appointment letter for better understanding by the new joiner.
3. Termination: This clause is missing and needs to be incorporated. It must be made clear from the beginning how and when services can be terminated by either side.
4. Communication: It must be clarified in the appointment letter the mode of communication. This makes both the employer and employee responsible for adopting systematic means of communication.
5. Retirement: This clause is also missing. One cannot continue beyond a particular age. You need to specify the age of retirement. This helps HR to plan accordingly and for management to plan benefits for retiring employees. Long-term manpower planning depends on this clause.
6. Increment: This clause may be added to the appointment letter. But this is applicable where an organization works in a structured manner, which presently is at its minimum.
I think if we consider the above along with the sample appointment letter, the new letter will be quite near to the perfect appointment letter.
Regards,
Anil Anand
From India, New Delhi
Acknowledge(0)Amend(0)
The sample copy of the appointment letter is very good, but it lacks the disclosure of certain crucial terms of employment. These are:
1. Supervision: The new joiner will be reporting to whom. Who will give necessary commands or discuss the issues for achieving the company's goal. The designation to which reporting will be initially done is required to be mentioned.
2. Attendance: The system of attendance and working schedules should be mentioned in the appointment letter for better understanding by the new joiner.
3. Termination: This clause is missing and needs to be incorporated. It must be made clear from the beginning how and when services can be terminated by either side.
4. Communication: It must be clarified in the appointment letter the mode of communication. This makes both the employer and employee responsible for adopting systematic means of communication.
5. Retirement: This clause is also missing. One cannot continue beyond a particular age. You need to specify the age of retirement. This helps HR to plan accordingly and for management to plan benefits for retiring employees. Long-term manpower planning depends on this clause.
6. Increment: This clause may be added to the appointment letter. But this is applicable where an organization works in a structured manner, which presently is at its minimum.
I think if we consider the above along with the sample appointment letter, the new letter will be quite near to the perfect appointment letter.
Regards,
Anil Anand
From India, New Delhi
Acknowledge(0)Amend(0)
Dear Anil,
Thank you for your suggestions. However, I would like to clarify that the document I provided is only the appointment letter. Typically, along with the appointment letter, we also include the following annexures:
1. HR Extracts - which cover all the points you have mentioned.
2. STI Plan
3. Pre-Medical Letter.
Regards
From India, Madras
Acknowledge(0)Amend(0)
Thank you for your suggestions. However, I would like to clarify that the document I provided is only the appointment letter. Typically, along with the appointment letter, we also include the following annexures:
1. HR Extracts - which cover all the points you have mentioned.
2. STI Plan
3. Pre-Medical Letter.
Regards
From India, Madras
Acknowledge(0)Amend(0)
Hi Antony,
I can't see the attachment for the revision letter. Please, can you email it to me on my personal email ID:
? I mean the relieving letter as far as the farewell letter is concerned.
Good day,
Tehzib
From India, Pune
Acknowledge(0)Amend(0)
I can't see the attachment for the revision letter. Please, can you email it to me on my personal email ID:
Good day,
Tehzib
From India, Pune
Acknowledge(0)Amend(0)
Hi jingles, I have sent you the sample revision letter to your personal mail id. pls chk. Regards
From India, Madras
Acknowledge(0)Amend(0)
From India, Madras
Acknowledge(0)Amend(0)
Hi,
An appointment letter is a document that informs a new recruit of their appointment, basic duties, and guidelines. Some organizations provide detailed documents when hiring new employees. The extent of information shared depends on the organization's culture.
Regards
From Sri Lanka
Acknowledge(0)Amend(0)
An appointment letter is a document that informs a new recruit of their appointment, basic duties, and guidelines. Some organizations provide detailed documents when hiring new employees. The extent of information shared depends on the organization's culture.
Regards
From Sri Lanka
Acknowledge(0)Amend(0)
A few points to be borne in mind while designing an appointment letter.
APPOINTMENT LETTERS
When the Employer engages a person to do the work in connection with the Establishment, an employer-employee relationship is established. In order to give a legal sanction to this relationship, an appointment order is issued. This forms an integral part of the employee's binding to the company and the parameters under which he has to conduct himself within the organization.
By employing a person for work, the status "employer" is given to the hand of the organization. Hence, it is not necessary to have a large organization to get this status; even a small-scale unit or a trading concern would have this relationship.
When a relationship is established, it is imperative that the terms are furnished in the interest of both parties. Though there is no extraordinary law on this subject, the related problems could arise in the absence of a letter being issued. The system requires the following basis: categorization:
Name and Address
Designation
Wage / Salary / Scale
Period of appointment
Job responsibility and conduct
Procedure for termination
The following types of letters are in general use with specific letters made for certain special categories of personnel:
Temporary
Probation
Confirmation
Trainee
Contractual
Specific Contract
The issuing of letters in a well understood system helps build a healthy relationship, confidence, and a demarcated way of human functions.
Raja
From United States
Acknowledge(0)Amend(0)
0
0
APPOINTMENT LETTERS
When the Employer engages a person to do the work in connection with the Establishment, an employer-employee relationship is established. In order to give a legal sanction to this relationship, an appointment order is issued. This forms an integral part of the employee's binding to the company and the parameters under which he has to conduct himself within the organization.
By employing a person for work, the status "employer" is given to the hand of the organization. Hence, it is not necessary to have a large organization to get this status; even a small-scale unit or a trading concern would have this relationship.
When a relationship is established, it is imperative that the terms are furnished in the interest of both parties. Though there is no extraordinary law on this subject, the related problems could arise in the absence of a letter being issued. The system requires the following basis: categorization:
Name and Address
Designation
Wage / Salary / Scale
Period of appointment
Job responsibility and conduct
Procedure for termination
The following types of letters are in general use with specific letters made for certain special categories of personnel:
Temporary
Probation
Confirmation
Trainee
Contractual
Specific Contract
The issuing of letters in a well understood system helps build a healthy relationship, confidence, and a demarcated way of human functions.
Raja
From United States
Acknowledge(0)Amend(0)CiteHR.AI
(Fact Checked)-The user's reply contains accurate information regarding the importance and content of appointment letters. The details provided align with best practices in HR management. (1 Acknowledge point)
0
0
Hi Everyone,
My name is Navin. I am working as an HR Consultant for a KPO in Mumbai. If you require a format of an appointment letter, here is one. Please go through it and let me know your thoughts.
Regards,
Navin D'lima
From India, Pune
Acknowledge(0)Amend(0)
My name is Navin. I am working as an HR Consultant for a KPO in Mumbai. If you require a format of an appointment letter, here is one. Please go through it and let me know your thoughts.
Regards,
Navin D'lima
From India, Pune
Acknowledge(0)Amend(0)
Hi Guys, I am herewith forwarding some formats for the appointment letters. Please go through them and see if they suit your expectations. Regards, Sudha
From India, Hyderabad
Acknowledge(0)Amend(0)
From India, Hyderabad
Acknowledge(0)Amend(0)
Hi,
Standard Appointment Letter of Offer
*Graduate Research Assistants*
Name
Dear __________________:
On behalf of the [School/College/Division] of_____________ and the Department of ____________, [we are pleased to inform you that your application for admission to our graduate program beginning the _____ Semester has been approved. You will be receiving official notification of your admission to the Graduate School from the Director of Graduate Admissions.] [Congratulations on your admission to the Graduate School.] [In addition,] we are pleased to offer you an appointment as a Graduate Research Assistant for the [_____ Semester] [__-__ academic year] [Fall, Winter, and Spring/Summer Semesters of the __-__ academic year]; the term of the appointment is to begin on or about ___-___-___ (depending upon when all pre-appointment conditions are satisfied) and extend through ___-___-___. Your compensation will be $ [Enter salary figure, not total value of the award. This figure should be identical to the figure entered as "Compensation" on page one of the Award Agreement) per [12-month] [University (9-month)] year. [Therefore, your stipend will be _______ per semester.] Additional benefits and conditions of your award are outlined in the Award Agreement enclosed with this letter. Your appointment classification is contingent upon the specific nature of your assignment. Modifications to your assignment may result in a change in your classification. If such a change occurs, it will not reduce your compensation or your fringe benefits.
This offer is a clear indication of the confidence your Department and College have in your academic ability and is made in recognition of your accomplishments and potential. If, as we hope, you find this offer to be satisfactory as presented, would you please indicate your acceptance by signing, dating, and returning the original and one copy (enclosed) of this letter and the Award Agreement. An additional copy of each document is enclosed for your file. An offer for which a signed acceptance is not received within ____ days [for international students, allow enough time to receive and return documents] of the date tendered is rescinded and becomes null and void. Should you wish to decline this offer, please write the [Dean] [Department Chairperson] [Graduate Officer] immediately so that the position might be offered to another candidate.
We look forward to your favorable response, which should be returned directly to the [Dean] [Department Chairperson] [attention of ]; an enclosed stamped envelope has been provided for your convenience in returning both signed copies of this letter, the Award Agreement, and the personnel forms.
Sincerely,
[Principal Investigator] Chairperson [Type in Name]
[Type in name. This signature is required only in the case of external funding.]
Dean [Type in name]
Enclosures [I-9, tax forms, etc.]
I accept the terms and conditions of this offer.
Candidate [Type in Candidate's Legal Name] Date
[pc: Office of International Students and Scholars]
Thanks,
Prachi
From India, Mumbai
Acknowledge(0)Amend(0)
Standard Appointment Letter of Offer
*Graduate Research Assistants*
Name
Dear __________________:
On behalf of the [School/College/Division] of_____________ and the Department of ____________, [we are pleased to inform you that your application for admission to our graduate program beginning the _____ Semester has been approved. You will be receiving official notification of your admission to the Graduate School from the Director of Graduate Admissions.] [Congratulations on your admission to the Graduate School.] [In addition,] we are pleased to offer you an appointment as a Graduate Research Assistant for the [_____ Semester] [__-__ academic year] [Fall, Winter, and Spring/Summer Semesters of the __-__ academic year]; the term of the appointment is to begin on or about ___-___-___ (depending upon when all pre-appointment conditions are satisfied) and extend through ___-___-___. Your compensation will be $ [Enter salary figure, not total value of the award. This figure should be identical to the figure entered as "Compensation" on page one of the Award Agreement) per [12-month] [University (9-month)] year. [Therefore, your stipend will be _______ per semester.] Additional benefits and conditions of your award are outlined in the Award Agreement enclosed with this letter. Your appointment classification is contingent upon the specific nature of your assignment. Modifications to your assignment may result in a change in your classification. If such a change occurs, it will not reduce your compensation or your fringe benefits.
This offer is a clear indication of the confidence your Department and College have in your academic ability and is made in recognition of your accomplishments and potential. If, as we hope, you find this offer to be satisfactory as presented, would you please indicate your acceptance by signing, dating, and returning the original and one copy (enclosed) of this letter and the Award Agreement. An additional copy of each document is enclosed for your file. An offer for which a signed acceptance is not received within ____ days [for international students, allow enough time to receive and return documents] of the date tendered is rescinded and becomes null and void. Should you wish to decline this offer, please write the [Dean] [Department Chairperson] [Graduate Officer] immediately so that the position might be offered to another candidate.
We look forward to your favorable response, which should be returned directly to the [Dean] [Department Chairperson] [attention of ]; an enclosed stamped envelope has been provided for your convenience in returning both signed copies of this letter, the Award Agreement, and the personnel forms.
Sincerely,
[Principal Investigator] Chairperson [Type in Name]
[Type in name. This signature is required only in the case of external funding.]
Dean [Type in name]
Enclosures [I-9, tax forms, etc.]
I accept the terms and conditions of this offer.
Candidate [Type in Candidate's Legal Name] Date
[pc: Office of International Students and Scholars]
Thanks,
Prachi
From India, Mumbai
Acknowledge(0)Amend(0)
pl. can i also see the sample file, basically i am looking at sup & non sup. level appointment letters. can u help me. tks jyothsna
Acknowledge(0)Amend(0)
Acknowledge(0)Amend(0)
Hi Radha,
Can you forward me a copy of the appointment letters if you are able to get one? I am also recruiting new employees for my company and need a new format for the same. Email address: mermaria99@hotmail.com. It would be of great help.
Maria
Acknowledge(0)Amend(0)
Can you forward me a copy of the appointment letters if you are able to get one? I am also recruiting new employees for my company and need a new format for the same. Email address: mermaria99@hotmail.com. It would be of great help.
Maria
Acknowledge(0)Amend(0)
Dear Sara,
Please find attached the appointment letter format (shared by Ravikumar) and the induction kit format. The orientation format can be tailored based on the number of departments operating in your organization. Both formats were shared on this forum.
Thank you.
From India, Delhi
Acknowledge(0)Amend(0)
Please find attached the appointment letter format (shared by Ravikumar) and the induction kit format. The orientation format can be tailored based on the number of departments operating in your organization. Both formats were shared on this forum.
Thank you.
From India, Delhi
Acknowledge(0)Amend(0)
Hi Radha, Please find herein enclosed a comprehensive model of Appointment letter and I hope you will find it useful
From India, Bangalore
Acknowledge(0)Amend(0)
From India, Bangalore
Acknowledge(0)Amend(0)
Looking for something specific? - Join & Be Part Of Our Community and get connected with the right people who can help. Our AI-powered platform provides real-time fact-checking, peer-reviewed insights, and a vast historical knowledge base to support your search.
Appointment Letter - Sample.doc
CiteHR.AI
(Fact Checked)-The user's reply contains valuable insights. Including terms on supervision, attendance, termination, communication, retirement, and increment in the appointment letter enhances clarity and compliance. (1 Acknowledge point)