My Team Leader has asked to send me a mail directly to the CEO of the Company wherein he has required a report on "urgent" basis,Kindly suggest a suitable draft
From India, Delhi
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1From India, Delhi
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Dear Ankita,
The draft could be as below:
Subject Heading: Corrected Report on "_____________"
Dear Sir (or Dear Mr. Arvind Sharma or Dear Arvind or Hi Arvind, choose as per your company's culture),
Yesterday, my team leader ________ advised me to send the report to you on _______. I sent this report through e-mail at ______ hours.
However, later, I realized that certain inaccuracies have crept into the report. Hence, I have prepared a fresh report, which is attached to this email.
I regret sending the wrong report. Hereafter, I will verify the correctness of the report before sending it.
Warm regards (or just Regards),
Ankita
Ok...
Dinesh V Divekar
From India, Bangalore
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The draft could be as below:
Subject Heading: Corrected Report on "_____________"
Dear Sir (or Dear Mr. Arvind Sharma or Dear Arvind or Hi Arvind, choose as per your company's culture),
Yesterday, my team leader ________ advised me to send the report to you on _______. I sent this report through e-mail at ______ hours.
However, later, I realized that certain inaccuracies have crept into the report. Hence, I have prepared a fresh report, which is attached to this email.
I regret sending the wrong report. Hereafter, I will verify the correctness of the report before sending it.
Warm regards (or just Regards),
Ankita
Ok...
Dinesh V Divekar
From India, Bangalore
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Well done sir...........I am sure Ms. Ankita Mishra purpose would have been solved and she should thank you for your inexpensive support. With profound regards
From India, Chennai
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From India, Chennai
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My team leader, Raj Mehta, has scheduled a meeting with me today to conduct a quarterly review of my performance. I had previously accepted the invitation for the meeting. However, I am suddenly not feeling too well and want to leave early. This would mean that I would now have to miss the meeting.
Suggested draft email response for this situation:
Subject: Apologies for Missing the Quarterly Review Meeting
Dear Raj,
I hope this message finds you well. I regret to inform you that I am feeling unwell today and need to leave work early. As a result, I will not be able to attend our scheduled quarterly review meeting. I apologize for any inconvenience this may cause.
I understand the importance of this meeting and would like to request if we could reschedule it for a later date at your convenience. I value your feedback and input on my performance and want to ensure that our discussion is fruitful.
Once again, I apologize for any disruption this may cause to our planned agenda. Thank you for your understanding.
Best regards,
[Your Name]
From India, Delhi
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Suggested draft email response for this situation:
Subject: Apologies for Missing the Quarterly Review Meeting
Dear Raj,
I hope this message finds you well. I regret to inform you that I am feeling unwell today and need to leave work early. As a result, I will not be able to attend our scheduled quarterly review meeting. I apologize for any inconvenience this may cause.
I understand the importance of this meeting and would like to request if we could reschedule it for a later date at your convenience. I value your feedback and input on my performance and want to ensure that our discussion is fruitful.
Once again, I apologize for any disruption this may cause to our planned agenda. Thank you for your understanding.
Best regards,
[Your Name]
From India, Delhi
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Dear Ankita,
For every small situation, you can't expect forum members to prepare a draft for you. What I did was an exception. I recommend you write on your own and upload it here. Someone like me or I will correct your draft. If you do this, you will come to know where you are making mistakes and will be able to improve your drafting skills.
Ok...
DVD
From India, Bangalore
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For every small situation, you can't expect forum members to prepare a draft for you. What I did was an exception. I recommend you write on your own and upload it here. Someone like me or I will correct your draft. If you do this, you will come to know where you are making mistakes and will be able to improve your drafting skills.
Ok...
DVD
From India, Bangalore
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Dear Ms. Ankita Mishra,
Kindly don't mistake me, but I want you to act proportionately to my advice on a top priority basis.
Hope you are accustomed to living a "spoon-feeding life." This will have a very bad impact on your professional life. The most simple thing in this world is seeking help without evaluating "how difficult it may be to extend help" on practical grounds.
I have come across many employees who are scared to discuss important issues/facts with their superiors or colleagues. Many are scared to reveal their weaknesses and rectify their shortcomings. This shows that interpersonal and intrapersonal skills are not in practice. Therefore, synergy between a superior and employee is missing. Yet, these employees behave as if they know everything, as they get things "outsourced" from someone else just to safeguard their reputation and continue to make their superior feel positive about their competencies which don't exist in reality. This community is an example of this, as many expect that "readymade answers are available in this forum." Just imagine the day when your superior comes to know "the real you"; you are gone.
I strongly suggest juniors seek true support from their superiors, and I do believe that there are very kind superiors who truly love training/educating their subordinates/team members. I don't know to what extent this is happening in various organizations.
Concentrate on the skills you need to develop. Develop the courage to travel the extra mile. Learn to take risks in life if you really wish to progress or climb the success ladder. We all learn from our mistakes, but don't commit them intentionally just to learn something.
Just imagine if your superior is a member of this community and is monitoring your activities in this forum... how would you feel?
With profound regards
From India, Chennai
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Kindly don't mistake me, but I want you to act proportionately to my advice on a top priority basis.
Hope you are accustomed to living a "spoon-feeding life." This will have a very bad impact on your professional life. The most simple thing in this world is seeking help without evaluating "how difficult it may be to extend help" on practical grounds.
I have come across many employees who are scared to discuss important issues/facts with their superiors or colleagues. Many are scared to reveal their weaknesses and rectify their shortcomings. This shows that interpersonal and intrapersonal skills are not in practice. Therefore, synergy between a superior and employee is missing. Yet, these employees behave as if they know everything, as they get things "outsourced" from someone else just to safeguard their reputation and continue to make their superior feel positive about their competencies which don't exist in reality. This community is an example of this, as many expect that "readymade answers are available in this forum." Just imagine the day when your superior comes to know "the real you"; you are gone.
I strongly suggest juniors seek true support from their superiors, and I do believe that there are very kind superiors who truly love training/educating their subordinates/team members. I don't know to what extent this is happening in various organizations.
Concentrate on the skills you need to develop. Develop the courage to travel the extra mile. Learn to take risks in life if you really wish to progress or climb the success ladder. We all learn from our mistakes, but don't commit them intentionally just to learn something.
Just imagine if your superior is a member of this community and is monitoring your activities in this forum... how would you feel?
With profound regards
From India, Chennai
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Many people have good spoken English skills, but they struggle with writing. I have observed many individuals in top positions who find it challenging to compose proper business letters or respond effectively to customers.
Pon
From India, Lucknow
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Pon
From India, Lucknow
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Dear All,
Since I have received so many allegations, suggestions, and complaints regarding the same, but believe me, the purpose of doing this was completely beyond your perception. I know I could have done it in a better way, but I believe in NO DECISION BEFORE DISCUSSION and NO DISCUSSION AFTER DECISION. Now there is no point in regretting this post. It will not change for sure. However, I want you to please forget my silly mistake of adopting a spoon-feeding life and wish me luck to perform better and better always.
Thanks
From India, Delhi
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Since I have received so many allegations, suggestions, and complaints regarding the same, but believe me, the purpose of doing this was completely beyond your perception. I know I could have done it in a better way, but I believe in NO DECISION BEFORE DISCUSSION and NO DISCUSSION AFTER DECISION. Now there is no point in regretting this post. It will not change for sure. However, I want you to please forget my silly mistake of adopting a spoon-feeding life and wish me luck to perform better and better always.
Thanks
From India, Delhi
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Dear Mr. DVD,
I am so sorry for taking advantage of your help, though I didn't mean to do so. Sir, my idea was to understand the difference between a draft to the CEO and the Team Leader, which I have not yet grasped. I know that if I had asked you the technical difference between the two, you would have surely informed me. I apologize once again.
Thank you.
From India, Delhi
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I am so sorry for taking advantage of your help, though I didn't mean to do so. Sir, my idea was to understand the difference between a draft to the CEO and the Team Leader, which I have not yet grasped. I know that if I had asked you the technical difference between the two, you would have surely informed me. I apologize once again.
Thank you.
From India, Delhi
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Dear Ms. Ankita Mishra,
Since you wanted to change, kindly go through my thread https://www.citehr.com/336422-we-can...thodology.html. I am sure this will help you a lot only if you realize and feel the importance of respective positive changes that you need to undergo.
Regarding your query addressed to Mr. Dinesh about the difference between a draft, address for CEO, and TEAM LEADER, my practical views are listed below.
1) Understand the major difference between BUSINESS COMMUNICATION and PERSONAL COMMUNICATION... for example, PERSONAL and PROFESSIONAL LIFE.
2) Understand the AUTHORITY and powers associated with him. We need to respect the designation and the person holding it. We just can't write/address the way we address immediate superiors because we may be friendly with them but we cannot take our immediate superiors for granted, whomever he/she may be, because we hold only a PROFESSIONAL RELATIONSHIP between them and nothing else.
3) Be always formal (language), precise, and reflect PROFESSIONALISM in all your communication and activities/actions (decisions you may take) as well. Only then you can create a true image of a PROFESSIONAL.
4) You can't treat your TEAM LEADER as CEO and vice versa. For example, your communication pattern with the CEO will definitely differ when compared with what you had with your TEAM LEADER.
5) Always keep in mind 3 FACTORS while drafting a BUSINESS/OFFICIAL LETTER: 1. PURPOSE/SUBJECT 2. READER/AUDIENCE 3. CONTENT
There are many ebooks available online about BUSINESS COMMUNICATION SKILLS. I am sure you can learn if you pay FOCUSED CONCENTRATION. Alternatively, you can attend a workshop to gather PRACTICAL EXPERIENCE. If you need help to locate links, please do write to me; I will mail you.
For your kind information, in this community, we have come across many individuals requesting various drafts, but they failed to TRY FIRST AND THEN SEEK HELP. We are living in a competitive world, and we have to update our competencies as time progresses, or else we will face DEFEAT.
Kindly do learn from your superiors; it will help you to grow with them and develop a professional relationship. This journey will produce synergy and support productivity.
Good Luck.
With profound regards,
From India, Chennai
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Since you wanted to change, kindly go through my thread https://www.citehr.com/336422-we-can...thodology.html. I am sure this will help you a lot only if you realize and feel the importance of respective positive changes that you need to undergo.
Regarding your query addressed to Mr. Dinesh about the difference between a draft, address for CEO, and TEAM LEADER, my practical views are listed below.
1) Understand the major difference between BUSINESS COMMUNICATION and PERSONAL COMMUNICATION... for example, PERSONAL and PROFESSIONAL LIFE.
2) Understand the AUTHORITY and powers associated with him. We need to respect the designation and the person holding it. We just can't write/address the way we address immediate superiors because we may be friendly with them but we cannot take our immediate superiors for granted, whomever he/she may be, because we hold only a PROFESSIONAL RELATIONSHIP between them and nothing else.
3) Be always formal (language), precise, and reflect PROFESSIONALISM in all your communication and activities/actions (decisions you may take) as well. Only then you can create a true image of a PROFESSIONAL.
4) You can't treat your TEAM LEADER as CEO and vice versa. For example, your communication pattern with the CEO will definitely differ when compared with what you had with your TEAM LEADER.
5) Always keep in mind 3 FACTORS while drafting a BUSINESS/OFFICIAL LETTER: 1. PURPOSE/SUBJECT 2. READER/AUDIENCE 3. CONTENT
There are many ebooks available online about BUSINESS COMMUNICATION SKILLS. I am sure you can learn if you pay FOCUSED CONCENTRATION. Alternatively, you can attend a workshop to gather PRACTICAL EXPERIENCE. If you need help to locate links, please do write to me; I will mail you.
For your kind information, in this community, we have come across many individuals requesting various drafts, but they failed to TRY FIRST AND THEN SEEK HELP. We are living in a competitive world, and we have to update our competencies as time progresses, or else we will face DEFEAT.
Kindly do learn from your superiors; it will help you to grow with them and develop a professional relationship. This journey will produce synergy and support productivity.
Good Luck.
With profound regards,
From India, Chennai
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Dear Mr. DVD,
I am so sorry for taking advantage of your help, though I didn't mean that.
Sir, my idea was to understand the difference between a draft to the CEO and Team Leader, which I have not understood yet. But I know if I had asked you the technical difference between the two, you surely would have told me.
Sorry again.
Dear Ankita,
Now this is a good start - "the difference between a draft to the CEO and Team Leader."
Business communication, as you may have realized by now, is a bit different from friendly informal communication. The former is more formal, polite, and generally in the third person.
You can be more friendly with your Team Leader, but with the CEO, the tone of the letter should be formal, with a minimum use of the first person. (Although US business communication with the CEO may be informal, as there is a trend of calling even the CEO by their first name or nickname).
Kindly put up your drafts here, and as DVD has suggested, we can suggest changes/corrections.
About "Spoon-feeding," it is true that you'll never "learn" anything this way. Can anyone teach another person 'swimming' without making them enter the water?
Please do not let negative feedback discourage or offend you; instead, take advantage of them in correcting and improving yourself.
Also, feel free to interact intensively with members; we are a 'family'!
Warm regards.
From India, Delhi
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I am so sorry for taking advantage of your help, though I didn't mean that.
Sir, my idea was to understand the difference between a draft to the CEO and Team Leader, which I have not understood yet. But I know if I had asked you the technical difference between the two, you surely would have told me.
Sorry again.
Dear Ankita,
Now this is a good start - "the difference between a draft to the CEO and Team Leader."
Business communication, as you may have realized by now, is a bit different from friendly informal communication. The former is more formal, polite, and generally in the third person.
You can be more friendly with your Team Leader, but with the CEO, the tone of the letter should be formal, with a minimum use of the first person. (Although US business communication with the CEO may be informal, as there is a trend of calling even the CEO by their first name or nickname).
Kindly put up your drafts here, and as DVD has suggested, we can suggest changes/corrections.
About "Spoon-feeding," it is true that you'll never "learn" anything this way. Can anyone teach another person 'swimming' without making them enter the water?
Please do not let negative feedback discourage or offend you; instead, take advantage of them in correcting and improving yourself.
Also, feel free to interact intensively with members; we are a 'family'!
Warm regards.
From India, Delhi
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A "Dear Sir" letter is semi formal and should be avoided with CEO "Sir" would be more appropriate since one is talking to the CEO of the company
From India, Chandigarh
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From India, Chandigarh
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Dear Rohit,
Addressing senior authorities as "Dear Sir" is perfectly formal. It is formal not just today but since the British days. Can you please tell me the source of your information that says that "Dear Sir" is semi-formal and "Sir" is formal? This is a discovery to me!
Thanks,
Dinesh V Divekar
From India, Bangalore
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Addressing senior authorities as "Dear Sir" is perfectly formal. It is formal not just today but since the British days. Can you please tell me the source of your information that says that "Dear Sir" is semi-formal and "Sir" is formal? This is a discovery to me!
Thanks,
Dinesh V Divekar
From India, Bangalore
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In my 16 years as an administrator, professor, HOD, and now as an entrepreneur, this is what I have learned. While writing to a CEO, one has to be extra careful and should avoid "Dear Sir". If it is otherwise, I apologize, did not mean to start an argument, just was trying to help...
From India, Chandigarh
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From India, Chandigarh
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Dear Mr. Rohit Chawla,
Glad to know about you. We are having healthy and informative discussions. Arguments are part of discussions when one fails to agree with the information available and seeks further clarification. It's a NORMAL PROCESS.
To me, a CEO is a DESIGNATION and, at the same time, he/she can also be an owner (entrepreneur) of an organization. Age may not be a criterion for one to become a CEO. I also hope he is a HUMAN BEING like all of us. Of course, we need to respect everyone on this earth, but do we RESPECT individuals (irrespective of their designation, age, gender, experience, and more) from THE BOTTOM OF OUR HEART, or is it just limited to the WORDS spoken in the form of a sound produced by our vocal cords?
When we respect individuals honestly without a second thought, we build a formal relationship with them, and trust is formed. I have even come across these kinds of RESPECT - FORMAL & INFORMAL.
I have a query about our Indian culture:
1) Why do we treat the CEO as something more than an EXTRAORDINARY PERSONALITY rather than relating to him proportionately?
Is this because a FORMAL RELATIONSHIP doesn't exist between the CEO and his TEAM, or he doesn't want to maintain it for certain reasons?
2) Why are many employees scared to meet or talk to the CEO? Who has created this kind of environment?
This could be due to the following reason: "Maybe or most probably CEOs are dictating their terms rather than demonstrating/absenteeism of MENTORING & COACHING SKILLS, which can definitely help their TEAM perform beyond their limits.
Perhaps, you could share your experience with us.
With profound regards
From India, Chennai
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Glad to know about you. We are having healthy and informative discussions. Arguments are part of discussions when one fails to agree with the information available and seeks further clarification. It's a NORMAL PROCESS.
To me, a CEO is a DESIGNATION and, at the same time, he/she can also be an owner (entrepreneur) of an organization. Age may not be a criterion for one to become a CEO. I also hope he is a HUMAN BEING like all of us. Of course, we need to respect everyone on this earth, but do we RESPECT individuals (irrespective of their designation, age, gender, experience, and more) from THE BOTTOM OF OUR HEART, or is it just limited to the WORDS spoken in the form of a sound produced by our vocal cords?
When we respect individuals honestly without a second thought, we build a formal relationship with them, and trust is formed. I have even come across these kinds of RESPECT - FORMAL & INFORMAL.
I have a query about our Indian culture:
1) Why do we treat the CEO as something more than an EXTRAORDINARY PERSONALITY rather than relating to him proportionately?
Is this because a FORMAL RELATIONSHIP doesn't exist between the CEO and his TEAM, or he doesn't want to maintain it for certain reasons?
2) Why are many employees scared to meet or talk to the CEO? Who has created this kind of environment?
This could be due to the following reason: "Maybe or most probably CEOs are dictating their terms rather than demonstrating/absenteeism of MENTORING & COACHING SKILLS, which can definitely help their TEAM perform beyond their limits.
Perhaps, you could share your experience with us.
With profound regards
From India, Chennai
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Hi all, The salutation 'Dear' is most commonly used in both British & American english, in both formal & informal correpondence. Pon
From India, Lucknow
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From India, Lucknow
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Dear Mr. Rohit Chawla,
I have the Oxford Advanced Learner's Dictionary. In Appendix 3, there is a format for a formal letter. The authority to whom that letter was written was addressed as "Dear Sir."
Secondly, in the famous Wren and Martin grammar book, also, in formal letters, the authorities have been addressed as "Dear Sir."
In most of the government offices in India, senior authorities are addressed as "Dear Sir."
[BBC English]: - Check the "Layout" paragraph of the following webpage:
BBC - Standard Grade Bitesize English - Letter: Page 2 (Search On Cite | Search On Google)
The above paragraph says that "the greeting is normally 'Dear Sir' or 'Dear Madam' or full title if you are supposed to have met the person or spoken on the phone, or written before. For example, 'Dear Mr. Brown' or 'Dear Dr. Jones.'"
Hope this satisfies you why I had asked for reference from you!
Thanks,
DVD
In my 16 years as an administrator, professor, HOD, and now as an entrepreneur, this is what I have learned. While writing to a CEO, one has to be extra careful and should avoid "Dear Sir." If it is otherwise, I apologize. I did not mean to start an argument; just was trying to help.
From India, Bangalore
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I have the Oxford Advanced Learner's Dictionary. In Appendix 3, there is a format for a formal letter. The authority to whom that letter was written was addressed as "Dear Sir."
Secondly, in the famous Wren and Martin grammar book, also, in formal letters, the authorities have been addressed as "Dear Sir."
In most of the government offices in India, senior authorities are addressed as "Dear Sir."
[BBC English]: - Check the "Layout" paragraph of the following webpage:
BBC - Standard Grade Bitesize English - Letter: Page 2 (Search On Cite | Search On Google)
The above paragraph says that "the greeting is normally 'Dear Sir' or 'Dear Madam' or full title if you are supposed to have met the person or spoken on the phone, or written before. For example, 'Dear Mr. Brown' or 'Dear Dr. Jones.'"
Hope this satisfies you why I had asked for reference from you!
Thanks,
DVD
In my 16 years as an administrator, professor, HOD, and now as an entrepreneur, this is what I have learned. While writing to a CEO, one has to be extra careful and should avoid "Dear Sir." If it is otherwise, I apologize. I did not mean to start an argument; just was trying to help.
From India, Bangalore
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Dear Ankita, can u tell me , we want to write the mail in our superior so what kind of word we can write there for very impressing & profesionaly mail so please tell me .
From India, Lucknow
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From India, Lucknow
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Dear Mr. Divakar,
The system in Britain (Oxford Dictionary) and India is different. In Chicago, we used to call our superiors as well as colleagues by their first names, but unfortunately, not in India. There is a significant difference between what is stated in writing and what is practiced.
Anyway, I had just posted a suggestion that one is free to accept or reject. If what you say is correct, it is a new thing I learned, and I thank you for that. There is no age limit to learning.
I didn't mean to defy you or cause any offense. When you sent me a message and asked for a prompt reply, I thought you might have been hurt. My intentions were to assist so that there would be no issues with the CEO.
With Warm Regards,
Rohit Chawla
From India, Chandigarh
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The system in Britain (Oxford Dictionary) and India is different. In Chicago, we used to call our superiors as well as colleagues by their first names, but unfortunately, not in India. There is a significant difference between what is stated in writing and what is practiced.
Anyway, I had just posted a suggestion that one is free to accept or reject. If what you say is correct, it is a new thing I learned, and I thank you for that. There is no age limit to learning.
I didn't mean to defy you or cause any offense. When you sent me a message and asked for a prompt reply, I thought you might have been hurt. My intentions were to assist so that there would be no issues with the CEO.
With Warm Regards,
Rohit Chawla
From India, Chandigarh
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Dear friend,
I think the discussion, or rather argument, over Rohit's response (Sir or Dear Sir) is too trivial to let it cloud the entire issue. One may prefer to address a CEO only with a "Sir" if he belongs to that particular species - cold, formal, insensitive, etc., who would like to make others feel uncomfortable. It is perfectly alright. In general, one addresses "Dear sir" to make it sound warmer and friendlier, but there can always be a few exceptions. The difference between British and American usage of language and words is well understood and known.
Let us close this aspect of official communication here and proceed with other aspects of writing an email to the CEO.
Warm regards.
From India, Delhi
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I think the discussion, or rather argument, over Rohit's response (Sir or Dear Sir) is too trivial to let it cloud the entire issue. One may prefer to address a CEO only with a "Sir" if he belongs to that particular species - cold, formal, insensitive, etc., who would like to make others feel uncomfortable. It is perfectly alright. In general, one addresses "Dear sir" to make it sound warmer and friendlier, but there can always be a few exceptions. The difference between British and American usage of language and words is well understood and known.
Let us close this aspect of official communication here and proceed with other aspects of writing an email to the CEO.
Warm regards.
From India, Delhi
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