Format of notice for tabacco and mobile phones prohibition?

I want to circulate the notice for the prohibition of tobacco and mobile phones on company premises. Can you provide a format for this notice?

Hi,

Why don't you try to prepare a draft? It is for your betterment, I suggest!

For circulars, there are no predefined formats. You simply need to inform employees that the use of tobacco and mobile phones is banned within office premises. You should also explain why it is banned and the effective date of implementation.

If you are unable to prepare a draft, I will help you for sure.

Very rightly pointed out by Mr. LN. It's very simple and will give an opportunity to develop your writing skills as you will come across many such occasions in the future.

However, you can mention that all employees of the company are hereby informed that chewing tobacco and use of mobile phones are strictly prohibited. If anyone is found chewing tobacco and/or operating a mobile phone on the premises of the company, they will be liable for strict disciplinary action.

R R Kapoor
Vadodara

You also need to mention upfront the penalties for non-compliance. No point in having rules if there are no consequences for disobeying them.

Instead of putting circulars on each and every issue that may have arisen in the workplace, frame some Standard Operating Procedures and exhibit them on the notice board of the company. Issue warning memos to those who violate such SOPs. Do you have Certified standing orders in place? If not, refer to Model standing orders and do the needful.

To: All Employees

Subject: Prohibition on the Use of Tobacco Products and Cell Phones in the Office

As a responsible and safety-conscious employer, we have always placed a high priority on the health and safety of our employees. In line with this, we would like to remind all employees of the company's policy on the use of tobacco products and cell phones in the office.

Tobacco products, including cigarettes, cigars, and smokeless tobacco, are strictly prohibited from being used or consumed on company premises. This includes all indoor and outdoor areas, as well as company-owned vehicles. The use of tobacco products is not only harmful to the user's health, but it can also negatively impact the health of others around them through secondhand smoke exposure.

Additionally, the use of cell phones in the office can be distracting and disruptive to the workplace environment. To maintain a professional atmosphere and ensure that all employees can work effectively and efficiently, we ask that cell phones be used only during breaks or in cases of emergency.

We appreciate your cooperation in maintaining a safe and productive workplace for all employees. Please take note of these policies and follow them accordingly. Failure to comply may result in disciplinary action.

Thank you for your attention to this important matter.

Sincerely,

[Your Name] [Your Position]