Format of notice for tabacco and mobile phones prohibition?

i want to circulate the notice for prohibition of tobacco and mobile in company premises, Need format

Hi

Why not you can try and prepare a draft? It is for your betterment I suggest!

For Circulars there is no pre defined formats. Just you need to inform employees that use of of tobacco and mobile phone is banned within office premises. You should also explain why it is banned and effective date of implementation.

If you were not able to prepare a draft will help you for sure

Very rightly pointed out by Mr LN. Its very simple and will give an opportunity to develop your writing skills as you will come across many such occasions in future.
However, you can mention that all employees of the are hereby informed that that chewing of tobacco and use of mobile phones is strictly prohibited and if anyone found chewing tobacco and/or operating mobile phone in the premises of the company,he will be liable for strict displinary action
R R Kapoor Vadodara

You also need to mention up front the penalties for non-compliance. No point having rules if there is no consequences for disobeying them.

Instead of putting circular on each and every issue which may have arisen in the workplace, frame some Standard Operating Procedures and exhibit in the notice board of the company. Issue warning memos to those who violate such SOPs. Do you have Certified standing orders in place? If not, refer Model standing orders and do the needful.

Why not use AI if not confident in drafting ?
Am appending the result as an example .

To: All Employees

Subject: Prohibition on the Use of Tobacco Products and Cell Phones in the Office

As a responsible and safety-conscious employer, we have always placed a high priority on the health and safety of our employees. In line with this, we would like to remind all employees of the company's policy on the use of tobacco products and cell phones in the office.

Tobacco products, including cigarettes, cigars, and smokeless tobacco, are strictly prohibited from being used or consumed on company premises. This includes all indoor and outdoor areas, as well as company-owned vehicles. The use of tobacco products is not only harmful to the user's health, but it can also negatively impact the health of others around them through secondhand smoke exposure.

Additionally, the use of cell phones in the office can be distracting and disruptive to the workplace environment. To maintain a professional atmosphere and ensure that all employees can work effectively and efficiently, we ask that cell phones be used only during breaks or in cases of emergency.

We appreciate your cooperation in maintaining a safe and productive workplace for all employees. Please take note of these policies and follow them accordingly. Failure to comply may result in disciplinary action.

Thank you for your attention to this important matter.

Sincerely,

[Your Name]
[Your Position]