Can somebody guide me about Late arrival policies?

Employees are being late for some reason. How can I make sure that I restrict them?

Hi,

First of all, through counseling, educate them about the importance of punctuality and how timely reporting to the office will benefit them in kick-starting their work.

If there is no significant improvement, please formulate a policy for tardiness. Allow for some grace period, such as 15 minutes, so that individuals will not be penalized if they arrive on time or within the grace period.

In case of repeated violations, consider implementing a rule such as deducting 0.5 leave or salary for every 3 instances of being late. The deduction can increase in multiples with each subsequent late arrival. This approach should help reduce tardiness as individuals may fear losing leave or salary.

Please let me know if you need further assistance or clarification.

You can make a policy, give a grace period, and ask him to get approval for reporting to his boss. Also, approval from the employee's boss's boss and then the HR department will be helpful to protect against such habits.

I have a slightly different take on this. I suggest making out a policy that up to 2 late comings, that also max 15 minutes, will be condoned. Late coming beyond that will result in deductions from salary. One deduction and suddenly late coming will come down. I am sure some members will not support me on this, but see this from the employer's angle.
Col. Rathi

Lateness Policy

Supervisors must require punctuality from employees in the interests of department morale and fairness to other employees. When lateness occurs, a warning interview should be held promptly on the same day. Subsequent and continued lateness warrants placing the individual on probation. If sufficient improvement is not shown during the probationary period or if excessive lateness recurs within two years, the employee may be dismissed without further probation.

Company policies do not allow for either a grace period of five or ten minutes during which an employee who arrives late will be excused or for a supervisor to excuse lateness, without prior arrangement, occasioned by a transit delay or any other reason.

Best regards,
John Chiang

Hello Fatima,

I have a different question. Have you analyzed why people are coming late?

Some of them will be undisciplined, lethargic but not everyone else. Try to find out the area/reason which will make them feel excited about reaching on time. Interview a few of them informally to know the real reasons (e.g., are they working long hours in the office every day?).

Check the location of your office/factory and where most of them are staying. Is it too far? Allowing a grace period is a good suggestion but that should be practical. If the location is in the outskirts, people are bound to be somewhat late, especially when driving through their means.

Applying a penalty for frequent latecomers is obvious. Yes, negative motivation is necessary to maintain decorum.

Nevertheless, I would like to suggest you devise something that works as positive motivation, e.g., bonus points if an employee attends the office within the given time in a month. You may convert these bonus points into some sort of gift or a vital point connecting to the Appraisal parameters.

Hope it helps. All the best!