Hello,
It's great that you've been assigned a new role as Facilities Manager. You will need different types of reports to effectively manage various aspects of your project. Here's a simple structure you could follow for your daily, weekly, and monthly reports.
📊 Daily Reports:
1. Maintenance Report: Include details about any maintenance work done, the status of ongoing work, and any pending maintenance tasks.
2. Catering Report: Document the number of meals served, food quality ratings, and any feedback received.
3. Pest Control Report: Record any pest sightings, areas treated, and the effectiveness of treatments applied.
4. Horticulture Report: Mention the health condition of plants, any new plantings, and maintenance done.
📆 Weekly Reports:
1. Maintenance and Repair Summary: Give a roundup of maintenance works completed, ongoing, and upcoming.
2. Catering Summary: Provide an overview of meals served, customer satisfaction ratings, and suggestions for improvement.
3. Pest Control Summary: Summarize pest control activities, effectiveness of treatments, and plans for the next week.
4. Horticulture Summary: Highlight any changes in the garden area, new plantations, and maintenance tasks for the upcoming week.
📆 Monthly Reports:
1. Monthly Maintenance Report: Include a detailed summary of maintenance tasks completed, cost involved, and plans for the next month.
2. Monthly Catering Report: Provide a comprehensive view of meals served, customer satisfaction, and improvements made based on feedback.
3. Pest Control Monthly Report: Summarize the month's pest control activities, results, and future plans.
4. Horticulture Monthly Report: A detailed report on the health of the plants, new additions, and plans for the upcoming month.
Remember, these reports should be concise, clear, and actionable. They should provide an overview of the facility's operations and help in planning future activities.
As you are in India, ensure that your practices comply with the Indian Factories Act 1948 and the Contract Labour (Regulation and Abolition) Act 1970. These laws provide guidelines for maintaining a safe and healthy working environment.
I hope this helps you in executing your role effectively! 👍🎶