How to define a HR process/ Process Study /Redefining a process

Hey Guys,

I have worked for five years in HR. I have worked in different functions of HR like payroll, recruitment, training, performance management system, HR MIS, etc. What I want to know is that earlier, whatever I used to do was only through manual Excel charts and MS-Word. But now, since my company is moving towards SAP-HANA, I need to define each and every minor process, right from sourcing to interviewing to each and every aspect of HR function, define the process in a detailed manner so that the IT team can develop a version that is convenient for us.

Defining a process is quite easy, but elaborating it and making it convenient for the software team to understand is quite difficult. To make it easy for the third party to understand, I need to take care of the pain points, time taken, and reduce the number of screens to one screen, all under one. Can anybody help me out on what points I should take care of while making the process document?

This is how i m planning to do it (Any further suggestions are welcomed)
 Map your current Process
 Map your sub process
 Record if it is done through SAP/ Manual
 If Manual on what platform is it done through MS- Office/ Notepad/ Email / Calls etc…
 What are the bottle necks/ Pin Points?
 Who are the stakeholders involved? (Internal Stake Holders / External Stake Holders)
 No of Approvals required for the process
 Any reports generated out of the process
 Does the process at end record the lead time taken?
 Involvement of any other software required
 Count the No of screens involved to get your end result
 Record the no of clicks involved to get you end result
After looking at the current process look at it and see where does it take more time, and how it can be simplified.