Letter Format for Salary Deduction Due to Negligence
Dear [Accounts Manager's Name],
Subject: Penalty for Negligence in Sending Vehicle Without E-way Bill
We regret to inform you that due to the recent incident involving the dispatch of a vehicle to a customer's place without an E-way bill, resulting in a significant fine imposed on the company, we are compelled to take disciplinary action as per company policies.
As per the company's guidelines and in accordance with the consequences of your negligence, a penalty of INR 5,000 has been levied on you. This deduction will reflect in your next salary payment.
We understand the gravity of the situation and the financial impact it has caused the company. It is imperative for all employees, especially those in managerial positions like yours, to adhere to all legal requirements and protocols to avoid such incidents in the future.
We expect your full cooperation in ensuring that such lapses do not occur again. Your attention to detail and compliance with regulations are crucial for the smooth functioning of our operations and to maintain the company's reputation.
Should you have any queries or require further clarification regarding this matter, please feel free to reach out to the HR department.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
🚨 Ensure compliance with company policies.
📉 Acknowledge the mistake and its consequences.
🔍 Emphasize the importance of following protocols.
🤝 Encourage cooperation and improvement for the future.