Drafted mail for employee to announce table tennis tournament every weekend

Here is the corrected version of the user's input with proper spelling, grammar, and paragraph formatting:

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Here, I have drafted an email for employees to announce a table tennis tournament every weekend for one hour. It is part of an employee engagement activity in the company.

MAIL FORMAT:

Dear All,

🏓🏓🏓 Table Tennis Tournament 🏓🏓🏓

XXX XXXX has initiated a Table Tennis Tournament every weekend. We request all employees to join us tomorrow at 4:30 PM on the office terrace. Participation of all employees will be appreciated.

WOMEN'S SINGLES
Team List:
-[List of Women's Singles Teams]

MEN'S SINGLES
Team List:
-[List of Men's Singles Teams]

Please note that every Friday, each employee must wear their team's color.

RESULT ANNOUNCEMENT:

Dear Team,

We are pleased to announce the winners of our Table Tennis tournament:
🏓 WOMEN'S SINGLES - XXX XXX
🏓 MEN'S SINGLES - XXX XXXX
🏓🏓😊🏓🏓

Congratulations to both for the outstanding performance! A huge thank you to everyone who joined us at this tournament. We appreciate the time taken from your busy schedules to come along and support this event.

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I have made the necessary corrections in spelling, grammar, and formatting to enhance the clarity and professionalism of the email. Let me know if you need any further assistance.

Dear Rajani,

It is okay with the draft. Now, what do you want the forum members to do with the same? Is there any specific suggestion you need on this? If not, I think you can start off the activity. Unless an initiation is made, results cannot be known. It applies everywhere and in every field.

Hi Vamsi,

I just wanted to know if this draft is okay or not? I wanted to share some thoughts which may help others. I was one of those who directly search on Google and then draft an email. So, I also want to contribute and share knowledge. Here are some senior people who can guide me on email drafting skills. As an HR professional, always the face of the company, if I am communicating anything to employees, it should be correct.

Regards,
Rajani

Hi Rajani,

The draft is okay except for some grammatical and spelling errors.

Dear All,

🏓🏓🏓 Table Tennis Tournament 🏓🏓🏓

XXX XXXX has initiated a Table Tennis Tournament every weekend.

We request all employees to join us tomorrow at 4:30 PM on the office terrace. Participation of all employees is highly appreciated.

WOMEN'S SINGLES
Participants List:
1. xxxx
2. xxxx
3. xxxx
4. xxxx

MEN'S SINGLES
Participants List:
1. xxxx
2. xxxx
3. xxxx
4. xxxx

Please note that every Friday, employees participating in the tournament must wear their team color.

RESULT ANNOUNCEMENT:

Dear Team,

We are pleased to announce the winners of our Table Tennis tournament:

🏓 WOMEN'S SINGLES - XXX XXX
🏓 MEN'S SINGLES - XXX XXXX
🏓🏓😊🏓🏓

Congratulations to both for their outstanding performance! A huge thank you to everyone who joined us in this tournament! We appreciate everyone for taking the time from their busy schedules to support us in this event. We look forward to continuing the same for future activities.

Hi Venkata,

Thank you for your valuable feedback. Now I am drafting a Traveling and Food Reimbursement Policy. I will post it shortly. It will be great if you give your feedback on that.

Dear All,
Please correct
xxxxxx TRAVELLING AND FOOD REIMBURSEMENT POLICY
The purpose of this policy is to provide guidelines and establish procedures for employees incurring travel, food and other business-related expenses on behalf of xxxx xxxx.
Policy Objectives:
Ensure all employees have a clear and consistent understanding of policies and procedures for business related expenses incurred by the individual employee.
This Policy is subject to modification or revision in part or in its entirety to reflect changes in conditions subsequent to the effective date of this Policy.
Travel expenses reimbursement:
All the expense voucher must be claimed within 15 days of travel. Expenses that are incompletely, insufficiently or incorrectly documented will be returned for resubmission. Reimbursement will only be made upon presentation of the original receipts & to be submitted within above timelines.
General guidelines:
• The cheapest mode of transport or a combination of modes will be used.
• The cheapest available economy class ticket will be bought.
• Reimbursement amount cannot be taken in advance. Reimbursement will be made after presenting receipt or travelling ticket with other details required by Account department.
Eligibility to claim Travelling Expenses:
• Travelling expenses are given to employee when employee is travelling for company purpose and after intimating to their respective supervisor.
• When employee is working in office beyond 11 hours (9.30am to 8.30pm) and staying beyond 8.30 PM by mentioning said reason to his supervisor on mail then in this case he is eligible to claim reimbursement for travelling.
• When employee is leaving his/her office desk beyond 12 in midnight, he/she is eligible to travel by private transportation system. (For safety purpose of employee)
• Female employees are strictly avoided to working late beyond 11.30 PM in office due to safety reason. If any female employee planning to wait beyond 11.30 in office the she must have to take approval in advance from supervisor and from HR department by mentioning the reason for the same.
Food Reimbursement:
Objective of company to provide food facility to employee is when employee is working for extra hours in office they so person should not work with empty stomach and can have healthy lunch or dinner to avoid heath issues.
• Food expenses are eligible to the person who stays in office till 9.00 PM. Eligible to claim maximum up to 200 Rs. Per person.
• Employee is not eligible to claim following beverages for food reimbursement for lunch and dinner. Eg. Soft drinks, Sweets Like brownie, chocolates, milkshake.
• When Employee is asked to attend office on holiday or week off then employee is eligible to claim lunch for that day maximum up to 200 Rs.
Following is the mail format should be followed by the all employee to claim food and travel Expenses:
To: XXX and XXX (Account Department)
CC: XXXi and Respected supervisor (HR and Immediate supervisor)
Subject Line: Reimbursement of (Name of Employee), Date:
Mail details should be:
• Name and out time of employee who were working late.
• Food expenses details
• Travelling expenses details (mode of transportation used)
Kindly send all above details to maintain attendance and reimbursement expenses.
Note that Account Department will not approve reimbursement amount without all the above details