Certainly! Here's a sample letter that you can use to inform employees about the requirement to provide prior leave intimation for cab services:
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[Your Company Letterhead]
[Date]
Dear [Employee's Name],
Subject: Prior Intimation Required for Availing Company Cab Services
I hope this message finds you well. This is to inform you about an important update regarding the use of company-provided cab services for commuting purposes.
Effective [Date], we kindly request all employees who avail themselves of the company cab services to provide prior intimation to the HR department whenever you plan to utilize this facility. This is necessary for better coordination and efficient allocation of resources.
Please note the following guidelines:
- **Advance Notice:** Please inform the HR department at least [mention time frame, e.g., 24 hours] in advance of your requirement to use the company cab service.
- **Mode of Intimation:** You can send your intimation via email to [HR contact email] or contact the HR team directly at [HR contact number].
- **Emergency Situations:** In case of emergencies or unforeseen circumstances, please inform us as soon as possible so that we can accommodate your request to the best of our abilities.
We appreciate your cooperation in adhering to this policy, which will help us streamline operations and provide better service to all employees.
If you have any questions or need further clarification regarding this matter, please feel free to reach out to the HR department.
Thank you for your attention to this important update.
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]
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Feel free to adjust the details and customize the letter according to your company's specific policies and procedures related to cab services.