Streamlining and setting up the HR of a broken service organisation

Hi Everyone,

I have been appointed as HR (First) in an Service Organisation. Here, there are no systems followed till now. Payroll is done by accounts with mistakes and several other admin work done in bits and pieces. We have around 200 employees. Employee Here submits no leave form they will take leave and get full salary. No. attendance monitoring system. Our biometric machine works in such a way as it captures only the in time and so employees are making their punches punctually in the morning and leave after half an hour to one hour with out recording anywhere and later claims for full day salary.

Almost all the employees are grievanced of the payroll process done by accounts department as they are having partiality issues

I have been appointed to streamline all this .

Expecting your immediate advise and support .

Hello Jeyarani,

You have presented many problems and finally concluded with payroll.

A large number of "Payroll" service providers are available.

It is not clear how many of the problems that you have highlighted is known to your top management.

One Action that you can take immediately is to keep a manual attendance register alongside biometric.

The attendance must have provision for "Entry Time" date wise.

Then create one more column for " Leaving Time" date wise.

If possible you be available when employees report for duty.

Should there be shifts, then you must entrust the work to other responsible people.

Make a suggestion to your management on the above lines for immediate implementation before a permanent solution could be found.

Once attendance and leaves are controlled and monitored payroll problems will get streamlined

Please note that it is possible only with the support of your management.

V.Raghunathan

Hi Jayarani,

Most of the companies are going for automation of their HR system .This is for the simple reason highlighted by you .Earlier and even today in many companies every thing is done manual ,which give a chance of irregularities in attendance &leave favoring the friends and colleagues.

Take a HRMS system ,get it implemented for leave ,attendance and processing payroll everything will be perfect .

Your absenteeism and late coming both will have a significant improvement and Payroll will be streamlined .

You can have a demo from us ,we are the HRMS solution provider .Brief about our company is as under ,

FlexiEle HR suit is complete Hire to Retire (CORE HR/ Attendance/Leave/ Payroll/ Recruitment/Learning/Talent/Survey/Online Helpdesk/Expense/Exit etc.) process automation solution which can cater needs of any organization across any industry. Our current clients are across globe from industries like – IT, Education, ITES, Online Travel portals, Infrastructure, Insurance, KPOs NGOs. This system is extremely flexible as well as scalable to serve any size of employee strength.

Thanks & Regards,

Arvind Pandey



FlexiEle Consulting Services

U 51, Plot 8/9 DLF 3, Gurgaon

Cell - 8860551708

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Ragunathanji &Arvindji thank you both for your valuable& immediate suggestions.
Let me start addressing one by one the issues with your inputs.
Arvindji,
Can you inform me the cost of your payroll software so that i will discuss with my management.

Pls share yr email I'd. Even you can take the demo from us on goggle hangouts. The costing would be approx 1 lac implementation charges one time. 30 k recurring charges per month.
Regards Arvind

Hi Jayarani,
I am vinoth ,We running Training and placement service and manpower under payroll system,plz share your email email id,We can give assiastance by our training and placement team or else we can give suggestion from our manpower maintanance team.

Dear Mr. Sam,
Your information was so useful. Wants to know more about this software and implement .

Hi Jayarani,
Please share your email id or contact details so that I can contact you to discuss more about this software.

Please share your email if for a payroll software demo which is 100 Rs. per employee as it is cost effective and has all the features according to your needs.