Form XIV Employment Card (Rule 76) and Form XIX Wage Slip (Rule 78(1)(b))

Dear all HR Professionals,

What is the time limit/period to issue Form XIV Employment Card (Rule 76) and Form XIX Wage Slip (Rule 78(1)(b)) to workmen under The Contract Labour (Regulation and Abolition) Act, 1970, and the Contract Labour (Regulation and Abolition) Central Rules, 1971? How can we maintain the office copy (O/C) for issuing Form XIV Employment Card (Rule 76) and Form XIX Wage Slip (Rule 78(1)(b)) to workmen? Please clarify the above things.

Thanks with Regards,
Thirumurugan
Location: Kunchanapalle, India
Tags: contract labour, central rules, wage slip, employment card, City-India-Hyderabad, Country-India

Time Limit to Issue Form XIV Employment Card and Form XIX Wage Slip

In accordance with The Contract Labour (Regulation and Abolition) Act, 1970, and the Contract Labour (Regulation and Abolition) Central Rules, 1971, it is essential to adhere to specific timelines for issuing Form XIV Employment Card and Form XIX Wage Slip to workmen.

- [Icon representing Time Limit]: Form XIV Employment Card (Rule 76) should be issued to the workmen within three days of the commencement of their employment.
- [Icon representing Time Limit]: Form XIX Wage Slip (Rule 78(1)(b)) must be provided to the workmen on or before the wage period during which the payment is made.

Maintaining Office Copy for Issuing Forms

Ensuring the proper upkeep of office copies (O/C) for Form XIV Employment Card and Form XIX Wage Slip is crucial for compliance and record-keeping purposes. Here’s a practical guide on how to maintain these office copies effectively:

1. [Icon representing Step]: Create a separate section in the employee files or records dedicated to holding copies of Form XIV Employment Card and Form XIX Wage Slip.
2. [Icon representing Step]: Clearly label and organize the office copies by date and employee name for easy retrieval and reference.
3. [Icon representing Step]: Regularly update and file new copies as per the issuance of the forms to ensure the documentation is current and complete.
4. [Icon representing Step]: Implement a secure storage system to safeguard these documents to maintain confidentiality and comply with data protection regulations.
5. [Icon representing Step]: Conduct periodic audits to verify the completeness and accuracy of the office copies and address any discrepancies promptly.

By following these steps diligently, you can ensure that the office copies of Form XIV Employment Card and Form XIX Wage Slip are maintained systematically and in compliance with the relevant regulations.

Remember, timely issuance and proper maintenance of these forms are crucial aspects of labor compliance and contribute to fostering a transparent and efficient work environment.