Email format to the concern departments about the new employee joining?

Certainly! Here is the corrected text with proper spelling, grammar, and paragraph formatting:

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Can somebody help me out with an official email format that I can send to the concerned departments about the new employee joining?

I would like to inform my higher officials about the new employee joining. Please help me.

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If you need further assistance or have any other questions, feel free to ask.

Dear All,

We are happy to inform you that Mr. Dheeraj Kumar Shukla has joined us on 21.03.2016 as an Officer-Engineering. Mr. Shukla holds a degree in arts from Mahatma Gandhi Kashi Hindu Vidhyapith, Varanasi. He has 7 years of experience and was previously employed at M/s. [Previous Company Name]. Mr. Shukla will report to Mr. [Head-Engineering]. We welcome Mr. Shukla to the [Company Name] team.

Thank you.

Hi Arun,

Are you a qualified employee in HR? Do you have any templates, or should we expect to send you formats and templates daily for your official duties? If you have any technical queries or encounter situations where, due to your inexperience, you are unable to make a decision, please post them here. It's concerning that you struggle with drafting even simple standard two sentences. This decline in educational standards is alarming. Could you at least provide a draft format here for us to review and correct? When do you plan to attempt that? While some of my colleagues may not agree with my approach, how long can they continue to assist you? Instead of giving you a fish every day, as we currently are, the goal should be to teach you how to fish. That's the direction I aim to take here. Let's see how many will oppose my stance! LOL

Best wishes

What is your designation? How many employees work in your organization? What is the nature of the industry you work in? What does the concerned department mean? What are the designations of the higher officials you have mentioned in your post? All the above questions need to be answered before any suggestions are given.

Most importantly, the members of this forum do not know the culture of your organization, the hierarchy you maintain, etc. So, it is advisable that you compose the email on your own; members may correct where necessary. Spoon-feeding does not go a long way.

Hope this will help.

Regards.

Thank you, Arun, for your query on CiteHR regarding forms for introducing a new joinee to other HODs. I can provide you with all rules, policies, procedures, and formats for all HR works to set up the HR department. This includes a circular format to introduce the new joinee to other HODs, guide them for duty, and brief them about immediate superiors, place of work, duties (JD), etc.

I have set up HR departments, framed standard operating procedures, HR manuals, leave and service rules, policies, and formats for all HR jobs in soft copy for easy adoption in new companies. With 35 years of experience in HR, IR, legal, and administrative works across seven manufacturing companies in steel, power, chemical, electronics plants, and mines totaling 2000+ employees.

Please provide your email id to send details of 65 HR forms and 150 policies that can help solve most of your HR problems. The fee will be as per your company's policy. You can contact me at khanvsl_56@rediffmail.com or 09535470460 for further information.

Best regards,
C. Neyimkhan
HR Consultant, Ex-AGM-HR&A
14.4.16
Hiriur, Bengaluru

Ex-Member NIPM, Ex-Trainee-Member, Indian Institute of Management, Bengaluru

Hi Arun,

Sharing with you a very simple format for the same:

Dear All,

We take immense pleasure in introducing (Name - First Name, Last Name), who has joined us as (Designation). She/He will be operating from (Location). (Here - Add a passport-size picture) (Name of the joiner) has over (Number of years of experience) years of experience in the field of (Department or role name) and has previously worked with (Ex-Employer's name). She/He has completed her/his (Educational Qualification) from (University Name).

(Name of the joiner) can be reached at [E-Mail ID] and [Mobile Number]. We wish her a long and meaningful career at (Current Organization's name).

Regards,

Your Name

Designation

Contact Details.

Hope this helps you when in need. All the best.

Hi all,

First of all, I would like to thank Mr. Mehta, Mr. Neyimkhan, and Ms. Kapita for their prompt replies and appreciation for posting on what they understood from the request. Especially, Ms. Banarjee for showing the willingness to understand the actual requirement. I sincerely apologize for the inconvenience caused since the query wasn't posted by me. The employee who worked under me, as my assistant, did this without my knowledge. The username and password have already been saved on my machine, which helped him to log in to my citehr account to access the mentioned template.

Mr. Sundaram, if you are curious to know about my designation, experience, and educational qualifications, I am currently working as an HR manager with 5.5 years of experience and an MBA from a well-known and reputed university in India. The professionals whom you mentioned in your post are doing a great job. Let them continue their work as it will benefit many participants. Trust me! About 70% of the participants on this site are newcomers or have 1-2 years of experience at most, with a lack of knowledge in different areas.

I have noticed professionals posting templates, even simple PF and ESI calculations, and suggesting things that we may consider silly or stupid on the same site. It doesn't really matter whether it's simple or complex; what matters is if it will help them. Google does not verify the inputs we enter in the search tab for meaning. Let's help those who truly need it.

Criticizing and denying help doesn't make sense. If you think something is possible, then you should definitely do it.

Hi, Mr. Sundaram Ji,

Nobody opposes your suggestion. Actually, your intention is very good. After your comment, we hope Mr. Arun Ji will give us some draft samples he created himself about the subject line. It will help build his confidence.

Best of luck.

Thank you, everyone. I have made it a policy not to engage in disputes with people regarding matters where there is a difference of opinion. Everybody has the right to their own opinion. I have mine, and others have theirs. It is up to those who read all the comments to decide and judge. I simply expressed my opinion that individuals with impressive credentials and experience may still lack in something, such as communication skills—whether written or spoken. However, with a positive attitude, one can dedicate extra hours to develop this skill as well.

In my view, seeking input from others is akin to asking for something despite having sufficient knowledge—like begging for something despite one's wealth. One's knowledge can only open the first door, such as a job opportunity. To open the other doors ahead, such as career growth and recognition from others, one must have a positive attitude to step out of their comfort zone and put in extra hours to develop the necessary skills.

I have noticed a trend among youngsters where they increasingly seek help from others, despite having access to the internet and other sources. They find time to take numerous selfies and share them on social media but claim they have no time to read materials related to their work. They have time to download, save, and listen to the latest songs but no time to write a few sentences. It's as if they want everything handed to them like ordering pizza, without any effort.

Youngsters may not agree with me, and that's fine. I have been reading books for over 50 years, customizing modules for every training program as if it were my first. I never feel lazy to read or write. Recently, from the 24th to the 26th, I conducted two soft skills training programs in Riyadh, Saudi Arabia, and they were well-received as the entire content was developed from scratch. I take pride in the excellent feedback I received, knowing that I did all the content development by myself. I also serve as a mentor to many aspiring trainers, sharing the same principles I have mentioned here.

Best wishes

The requirement project by the poster/querist was very simple. A draft could have been put up for corrections, additions, amendments, etc. That way, it makes life easier and provides a better learning experience. Some of the drafts put up above cover the requirement of welcoming new joiners. The draft can now be edited for organizational requirements and used.