Confused About Managing Attendance for Employees Across Multiple Locations – Any Advice?

Hello everyone, I have just been appointed in a Pvt Ltd company where around 350 employees are working. However, I am very confused about the attendance record here.

Attendance System Overview

Firstly, there is one head office where an attendance machine is installed. Approximately 30% of employees punch attendance using the machine, including both permanent and casual employees. The remaining employees sign the attendance sheet kept at the guard, which again includes both casual and permanent employees.

Secondly, there are 7 branches cum outlets in different cities where machines are installed. Data is received in the first week of every month, including attendance from both casual and permanent employees.

Current Challenges

Currently, the system is quite disorganized for me. I am looking to establish a proper system for this and have attempted to use an Excel sheet.

Clarification Needed

I also want to clarify if it is necessary to maintain an Attendance Register for all employees or if I can keep it only for permanent employees.

Thank you.

Just check with the older individuals, and you might discover that the employees who signed in have not been registered at all on the biometric system. Create different codes for permanent and casual workers to simplify the download process in Excel.

Connect the attendance machine at the branches to your computer so that you can also access those reports. This is achievable through a fixed IP address.

If you are maintaining computerized attendance, the register is not necessary, but you must provide the necessary notification to the labor office. This will help you address the issue.

Regards,
Ashutosh Thakre

Thank you, Ashutosh ji. I am exploring whether machines from other locations can also be operated through my computer to generate reports for branches. I am currently in the process of recoding the employee codes to simplify my Excel sheets. It would be a significant relief if I no longer have to maintain the attendance register; I will notify the Labor office accordingly. Thank you, everyone.