Understanding Leave Approval Procedures & HR Responsibilities in Company Policies

Dear Seniors,

Greetings. I work as an HR in a Pvt. Ltd. company. Recently, the Director of Operations' Assistant has started granting leaves to employees of the operational department directly. I am only receiving a CC of their approved email. Is this okay?

As far as my knowledge is concerned, approving leave is the job of HR.

Leave approval is the responsibility of the team manager. HR should only have the information.

Dear Poonam000,

Thank you for your information. I just need a little clarification regarding what happens if the team manager grants leave (CL) to an employee who has already taken it twice in the same month. Can the same employee be granted leave as "CL" for the third time in the current month?

Please advise.

Thank you.

Dear friend,

First of all, the leave sanction/approval authority is the direct supervisor/TL or manager of the employee. HR/Time Office function is only a record keeper.

Secondly, the number of leaves, availing leave, and its limits are all set by the organization as per their leave policy, in line with certain guidelines set by the prevailing laws.

If your company does not have any restrictions on availing CL on multiple occasions in a single month itself, let the employee enjoy his/her leaves.

So far, I have not come across any kind of restrictions organizations impose on taking CLs on multiple occasions in a month, provided the concerned department does not have any problem with that.

Certainly, PL/EL has a restriction on availing it - not more than 3 occasions in a year.

Hope I could clear your doubts.

Suresh