What Is Induction And Orientation And Why Is It Needed?

Hello Dear,

Please tell me, what is Induction and Orientation, and why is it needed?

Thank you.

To make employees aware of the company, job profile, and location, as well as the rules and regulations for new entrants.

Cut and Pasted from our procedure Oil & Gas Project Papua New Guinea

5.2 New Start Induction

5.2.1 All employees, regardless of position, on being assigned to the project will receive a new start induction. This induction shall take place as soon as practicable after arrival, but in any case before starting work, covering the followings as a minimum:

• Project overview, a description of the project and an understanding of the hazards.

• CONTRACTOR and its’ Subcontractors commitment to Safety and an overview of their SHES Management Systems.

• Site organization and a description of how the project is structured.

• Individual responsibilities

• Zero accident philosophy

• The PPE Program including the need for snake gaiters and types of snakes

• Principle hazards in construction.

• Site Security arrangements including finding unexploded ordinances (UXO)

• Disciplinary and Incentive procedures

• Overview of general site safety rules and regulations

• Risk assessments, Job Safety Analysis (JSA)

• Task and toolbox talks

• Incident / Accident / near-miss reporting

• Emergency procedures

• Housekeeping and waste management

• Environmental considerations including local cultures and archeological findings

• Health and welfare including regional specific health hazards such as Malaria and its control

• Waste Management program

• Chemical safety (MSDS)

• Plant and equipment

• Confined space entry

• Permits to Work

• Material handling

• Fire prevention

• Defensive driving and rules of the road

• Excavation Safety

• Scaffolding safety

• Working at heights / fall protection

• First Aid

The first step after getting your joining kit and completing all other formalities in an organization is induction. Organizations conduct induction to make new joiners aware of what the organization is all about. This includes information about the number of departments, the organization's various businesses, and how operations are managed across different locations. During induction, new employees meet with business heads, department heads, and other key personnel. Presentations are given to provide an overview of the organization's business operations and different departments.

Induction is crucial for both the organization and new employees. It offers new joiners an insight into the organization and helps them understand what they should take pride in.

Hi,

Induction is training given to new employees to help them understand the company or organization. This includes:
1) Company policies
2) Vision and Mission
3) Company rules and regulations
4) Company activities, procedures, and processes
5) Interaction with all departments

When an employee joins a new organization, they should not panic about their work. Before starting work, they should understand the company.

Dear Samsamay,

I can see that in the previous replies, all have written about Induction only. When a new employee joins a company, he is led into an induction/orientation or an induction and orientation program. This really confuses many in HR, as some believe it is induction while others refer to it as orientation.

Let me make it clear that these two are interrelated but different concepts that are parts of any initiation program designed to make a new employee feel relaxed and learn the rules and regulations of a company in an easy manner.

Induction comes first, and then it is followed by Orientation. Introducing the New Employee to all in the Organization, Issuing Appointment Letter, Entering the name of the New Joiner in Attendance, Leave Management System, Salary Program, and all other joining formalities including familiarizing the new employee with the Company Profile, HR Policies and Processes, Organization Structure, etc., come under the Induction Process. We can take the help of a Presentation to explain some of the aforementioned stuff to the new joiner. Induction is shorter, mostly of a day or two.

Orientation is a more formal program and usually consists of familiarizing the new employee with his work environment, the job, and tasks that the new employee is expected to perform. Initial on-the-job training can be a part of Orientation. The entire process can take 1 Week to 2 Weeks.

Induction is done to get the new employees acquainted to the company norms and policies. For this the new entrants have to undergo various sessions, for example:
•HR Session- Wherein someone from the HR department explains the HR policies and functions to the new entrants
•Finance Session- Here someone from the finance team explains the various functions they perform. E.g.: Salary structure, deductions, benefits…
•Risk & Compliance Session- Here they are explained about the company’s do’s and don’ts
•Bank Session- A member from the bank that is associated with the company takes a session to open a new bank account
Other sessions would be- Social sessions, admin session, health and welfare session, etc… Depending on the size of the company these sessions may vary.
I hope this information helped you.

I agree with some of the points; however, in some organizations, the joining procedure is the first priority step, followed by induction and orientation within the first week after joining.

Dear Samsamay,

I hope you have received the information you were looking for and that your thirst for knowledge has been quenched. If you still require further clarification, please refer to the attached document. I trust it will provide the necessary details.

Thank you.

Induction and Orientation are most important and vital roles at the time of introducing a new employee to the organization. Induction involves the introduction of the company, while Orientation provides a practical overview of the company. This includes introducing the employee to different people within the organization to make them more familiar with everyone. The aim is to give the new employee an idea of the kind of company they will be working for and to generate a level of comfort within the organization.

The organization's reputation can be positively impacted by a well-executed Induction process. Through Induction and Orientation, employees are integrated into the organization so that they can become productive as soon as possible.