Resignation issue - on email - You have to come to the office and complete your handover formalities to move forward

Dear all,

I need help to resolve my dispute with my MNC Company regarding my resignation.

The case is as follows:

I went to my hometown on 10 April as I suddenly fell ill. I took approved leave up to 30 April 2013. I submitted my resignation via email on 3 May while I was still in my hometown, voluntarily due to personal and family reasons. I sent the resignation email to my Boss, senior boss, and HR, requesting them to approve my resignation via email.

They did not reply until 15 May. I then called each of them individually. They informed me that they had not approved it yet and were discussing internally. The next day, I emailed them to request an update on the issue.

After two days, my boss replied with the following comments:

"With reference to your absence of more than 1 month and the subsequent email trail, I have the following comments:

1) You were absent from the office citing medical reasons for 10 days and did not return after that.

2) You did not complete any handover formalities as per the company's HR process.

3) According to the company's process, a one-month legal notice period needs to be served for a smooth handover, which you did not do.

4) Your approach to leaving the organization is deemed unprofessional and unacceptable.

Under the current circumstances, your resignation is not accepted. You must come to the office and complete your handover formalities to proceed. For any further clarification, please contact HR."

No one is behaving well with me on calls now.

Please help. I am facing difficulties as I need the relieving letter from the next company, and they will surely ask for it.

Also, one more thing, I can't go to that city for 3-4 months, which means I can't visit the office due to personal reasons.

Dear Priya ji,

Your company - your bosses and HR are right in their approach in your case.

This is an unprofessional way of separation. One must inform the employer and complete the handover activities. What if it happens the other way round?

Best wishes,

Respond to the mail as early as possible with an apology and state the medical reason. Attach your medical documents and, if possible, a fitness certificate from the doctor stating your incapability to join. Stay put until they revert.

There would be a downside to it. Once they record the separation based on medical reasons, you may need to explain it to the new employer to prove your productivity with them. Offer to buy the notice period and communicate for the clearance. Knowledge transfer may still remain a challenge. If needed, prepare your own knowledge transfer (KT) documents with all the task flows, reporting, escalation points, and every other detail as per your role. Email it to your reporting manager, offering support through phone if required. Keep your HR department marked in this communication.

Meeting them would be productive only when they are ready to consider your request. Stay focused on an amicable exit and think of nothing else.

Wish you all the best!

Hi,

Please complete all the company's formalities required before quitting the job.

Good luck in your next job.

Hello,

It is mandatory for all employees, when submitting their resignation, to provide the employer with a notice period along with reasons and to ensure, while tendering the resignation, about a personal meeting regarding handing over their duties. In this case, you may be stating the truth, but the law does not support your position. According to the standing order act, the appointment rules and regulations were provided to you, and you are bound to follow them.

In your situation, where the reason for resignation is medical, and it is evident that illness has kept you away from work, you must submit concrete proof in the form of documents certified by a government doctor, civil surgeon, etc., to substantiate your position.

Regards,

Dear Mr. X,

Your resignation is not lawful. First, you need to report to your organization for the regularization of your leave by submitting supporting medical evidence. Then, you may decide about continuing your employment or getting relieved as per the norms of your company. Your boss's decision is correct.

Regards

Dear friend,

Any commercial organization will have its rules and regulations. In this case, you are bound by these rules since you would have signed a letter of contract, or the same might have been mentioned in your appointment letter. It is only right on the part of your bosses. You could have given them a notice period if that was required. There was no need to play hide and seek. It is always better to part in a nice way, lest it would only be detrimental to you. Maybe you can discuss with them and sort out the issue amicably.

Dear Anonymous,

Your boss is right. You must serve your notice period or compensate as per the company policy.
If you have proper medical evidence to prove your point, provide them with the same.

Regards