Re: Offer Letter Templates

Hello! I am working on drafting job offer templates. Can you please tell me how I should form a template?

Thanks and regards,
Alankrita

Hi Alankrita,

There are a number of differing letters you could use, depending on the seniority of the position. However, you should mention some basics such as:

1) Start/Commencement Date
2) Length of probation period (if any)
3) Hours of Work
4) Pay details and frequency of pay (Weekly or Monthly)
5) Leave entitlements
6) Bonus scheme details (if any)
7) Expenses reimbursement
8) First-day induction procedure (if any)
9) Company expectations and details of performance reviews
10) Confidentiality agreement

It is good practice to send two copies of the offer letter and ask for one to be signed and returned.

Hope the above helps.

Regards,
Harsh

Hello, sir,

Thank you so much for the reply. Could you please send me a sample for both an offer letter and an appointment letter?

Thanks and regards,
Alankrita

Hi Jyothi,

I am currently working in sales support. Could you please send me draft letters that will assist me in my work?

Regards,
Jyothi

Hi,

The offer letter template:

Date: [Insert Date]

Ref: [Insert Reference Number]

<Name>

<Address>


Offer Letter

Dear <Name>,

We are pleased to offer you employment as <designation> on the following terms and conditions:

Your total compensation package (CTC) shall be in Indian Rupees. This includes Basic, Allowances, Statutory contributions, and other benefits as governed by company policies, subject to Income Tax regulations in force from time to time.

A detailed appointment order, outlining the break-up of your salary and terms and conditions, shall be issued when you join the organization.

You will be on probation for a period of 45 days from <date>. The probation period may be extended, at the sole discretion of the management.

This offer is subject to acceptance from your end, clearances of your reference check, and pre-employment medical test.

Please sign and return a duplicate copy of this letter in acceptance of the above. You are required to join our organization within one week of the issue of this offer; failing which, this offer stands withdrawn.

We look forward to your joining our organization.

For <company name>,

<Hr Name>

<Designation>

This template is extracted from greytHR https://www.greythr.com/in/. This software offers a great letter generation tool that eliminates manual errors and automatically maps letters against the employee for better record-keeping.