Works For IT Comp Want To Learn HR Letter Prepartion,Attendace Calculation,Payroll Et

Hi,

I am working for a newly started IT company in Chennai. I have to set up all HR processes from scratch, such as preparing HR letter formats (including font size, logo size, etc.), maintaining attendance, managing payroll, etc. Can someone assist me with this?

Thanks in advance.

Regards, Preethi

List of HR activities- for a start-up

1. Employee Handbook (A document to be submitted to the new joinees)

a. Short introduction of the company (2 pages max)

b. Code of Conduct (3 pages)

i. attendance/ punctuality

ii. absence without notice

iii. telephone and internet use

iv. dress code

v. tobacco products

c. Leave and holidays (2 pages)

d. Performance Policy (1 Page)

e. Grievance Policy (1 Page)

f. Termination Policy (1 Page)

g. One page document for new joinees checklist (documents to be submitted)

2. Recruitment Process (documented) and workforce planning (A standard document for the management use)

a. Manpower Requisition

b. Standard Procedures of selection

c. Hierarchy of selection

d. Orientation and probation

e. Work Hours / Shift timings, breaks

f. Personnel Information

3. Induction Management (A standard Document for the management use)

a. A chart of organization hierarchy

b. A gist of HR Policies – attendance, leaves, performance, office conduct and codes

c. A gist of compensation and benefits

d. A gist of performance review

4. Employee Records (Files with the set of documents one for each employee)

a. Interview details with correspondence

b. Complete and latest CV of the employee

c. Interview records

d. A completed employee form including references

e. Educational certificates and sheets

f. Any other required documents

g. Medical Reports

h. Relocation details if any

i. Work permits and related documents

j. Employment related letters

5. Performance Management

a. Objective of the Performance Reviews

b. Performance goals and criteria for reviews

c. Performance Review Procedure

d. Performance Reviews schedule

e. Performance Reviews Hierarchy

f. Performance Development meetings

6. Compensation and Benefit management

a. General Benefits offered to the employees

b. Rewards – temporary and permanent

c. Payroll

7. Training Management

a. Need Assessment

b. General Training

c. Topical Training

d. Skill enhancement

e. Advancement of knowledge

8. Exit Process

a. Hand over

b. Exit Interview and forms

c. Contact information

PFA, Salary Statement Format. Let me know what other forms and formats you need.

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PFA: Please find attached; Salary Statement Format. Let me know if you require any other forms or formats.

Hi. Thank you very much. I didn't expect such a quick reply. Thanks again.

We have changed some rules in our organization like working hours, leaves, and NDA, etc. I have to get the letters signed by the existing employees. Can you tell me what would be the title of the letter, and please tell me the sample format?

Regards,
Preethi

Hi,

You can email a circular stating the above, or you can prepare an employee handbook which includes the leave and attendance policy.

As you progress with the suggestions given by all and device manual processes to manage HR in your organization, you may consider automating these processes side by side by utilizing the best available indigenous HRM software which is fully customizable. Being an IT company, your workforce will be easily able to adapt themselves to the new technology tools. 'EmpXtrack' is one such solution which has been deployed by many startups, not only in India but also in many countries across the globe.

You can contact me for any specific policy or format you want to implement. I am using my own payroll system in Excel. Any changes in policy need to be communicated to employees, amended in the rules, and the employees' acceptance needs to be obtained in writing.

Hi,

Please find the attached steps involved in starting up an HR department from scratch. I hope you find this useful.

Hello Preethi!

Our company can help you with all your requirements. Please refer to the attachment for more information.

Hi,

Is there any existing HR process? If yes, is it documented? If no, what is the process being followed? Document (Process map) the same.

Even if the HR process is not documented, are there any templates/formats that they are using? If yes, compile them. If no, based on past record formats used consistently, prepare formats/templates with the same.