Letter Of Intent [Thread 425772]

I am jenny, 25years old. Working as a Documentation assistant in Hacorphil Coprporation-Food & Transportation services. I am in Equipment dept. wherein I make job orders of vehicle parts whenever there is a breakdown of vehicle units and endorse the job orders for purchase.
The HR talked to me about a promotion as purchasing officer and they feel I am suitable for that position since I am familiar with vehicle parts that is being purchased. The HR asked me to make a letter of intent that also states how am I qualified for the position and to be attached to my resume.
Please help me asap.
I need a sample of this.
I hope you could help me..
Thank you very much.
Kindly send me to my email address...I really need it. again thank you.

Essentially, what you've been asked to prepare is commonly referred to as a Competency Based Application.

Usually, such applications consist of 6 to 8 competencies, with 5 to 6 competencies related to behavioural traits and personal attributes that are required in an individual for consideration to that position. The remaining 1 to 2 competencies will relate to specific and key technical competencies that are required for that position.

My suggestion is that before you set about writing the letter of intent, you should research whether your organisation has a job description (JD) or position description (PD) for the Purchase Officer's position.

If they do, then take a copy and note the key attributes and skills mentioned therein. These competencies are what you need to address in your letter of intent. Remember to address each competency individually with clear headings for each. And, as far as possible, use between 5 - 7 bulleted lists for each competency. And, try to restrict each competency to no more than half an A4 page in size 11 font.

Ideally, each competency is addressed using the SOAR principle. This is as follows:

S - Situation: Refer to a situation in your work experience where that particular competency was called to action

O - Objective - What was the objective that was intended to be achieved in that situation

A - Action - What were the various actions you took to achieve the objective. (Note - this is where your bulleted list will be very handy)

R - Result - Did your actions culminate in the stated objective being achieved? If yes, then show how. If not, they why not and what was the learning for future similar situations.

In case your company doesn't have a formal Purchase Officer JD or PD, then my suggestion is to speak with the Purchase Manager. Ask them what are their key assessment criteria while selecting a Purchase Officer. While you are in that meeting, prepare a list of between 4 to 6 competencies. Make sure you get the manager's agreement that you're on the right track. Once you've got that list, then go about addressing those points with the SOAR principle I've outlined above.

I hope this helps you.

Good Luck & All the Very Best!