Suggestions Regarding Resignation During Probation

Dear Seniors,

I am in a fix of how should I take things forward. I have 8 years of experience, mainly in admin. I have recently joined this firm (4 months back) as an administrator, but I am not fine with the job profile and the environment. I had left my previous organization for better prospects. It was a big organization, but my job profile was restricted, and I wanted to learn.

Basically, this is a small architectural firm with only 24 employees. I have 3 staff working under me (2 office boys and a receptionist) in admin. However, all of them make me feel like I work under them. There were times when all of them have raised their voices at me, maybe because I am younger than them (I am just 24) and also because they have been working since the company was established.

I have not been given a specific job profile since I joined. The management (Owners - a husband and wife) hired me to maintain or make discipline in the office. When I asked about the profile, I was told that I would have to take initiative and work on my own. I was surprised to know that but thought maybe I would have to struggle until I settle down. They did not have any HR policies, so I took the initiative, worked on it, and proposed a set of policies with the help of the Cite HR site, but it was in vain. They complained that the staff were never on time, so I started noting timings and suggested that we implement late marks. I would create an Excel sheet and submit it every week. Even that was in vain. I maintained records of AMC, bills, staff details, scheduled interviews, handled mails, made offers, experience letters, etc., but I was never appreciated for my work. So, I started doing tasks they delegated to me. In 4 months, I have only been cleaning their office cabinets and filing documents (approximately 1500) all alone. If I delegate any work to the admin staff, they back answer me and literally refuse to do it. When I brought it up to my boss, she wouldn't believe me. At times, they have even lied in front of the boss, saying something else to me and something totally different to her.

I can understand that it's difficult for them to accept that they have to work under a younger woman. But I have never made them feel that I am senior to them; in fact, it has always been the opposite. Now, my boss taunts me every other day that I am not good at management and maintenance, that I am not organized, and so on. It hurts because I have always been praised for my work in all my professional career until now. I have not even received my appointment letter yet (the boss says she will give it tomorrow since the day I joined; I thought she was organized). She never liked me talking to the staff (I thought admin and HR were always there to hear the staff's grievances; they have set up cameras all over so that the staff do not chat and only work, which I was not okay with as I believe in enjoying my job rather than doing it just for the sake of it, and at the end of the day, performance is what matters, which I found they delivered). The only thing that has kept everyone going is the package the company offered. But now, I see many staff members submitting their resignations. I have learned from the entire staff that they have cried tears of blood as both owners are rude and make them work like slaves. They are never satisfied and always have complaints. The staff work until 9 and 12 pm at times and have not received any overtime pay or even breakfast or dinner.

Now, I have made up my mind to give up this job. It's better to leave if my bosses and I are not happy with each other. Also, I can't compromise my self-respect by listening to things that are not my mistake at all. I have understood that I can change my work pattern, but I cannot change people's attitudes.

My question now is, do I need to serve any notice period? I have not received an appointment letter; I was just sent an offer letter via mail before joining, which I did not sign as I never received a hard copy or replied to the email. However, my name is mentioned in their attendance register (that's the only proof of me working). Should I mention this 4 months' experience in my resume, or should I show it as a gap before I join somewhere else (which might affect my resume, but I am still doubtful if it would look good if I mention leaving a firm in such a short span of time)?

Also, I am attaching my resume for any suggestions and improvements.

Please suggest. I will be thankful.

Regards,

Rashi Shinde.

No replies yet??? Dear Seniors, this is very urgent, and I need your suggestions and advice on an immediate basis as I am on the verge of giving up. Hope you understand the urgency and reply. I will be grateful.

Dear Rashi,

Please find the answers to your queries:

You do not have a copy of the offer letter, and the organization does not have an acceptance copy from you. Having your name in the register is insufficient to bind you to your current job. Therefore, you do not need to submit a formal resignation letter since you did not receive an appointment letter and did not accept the offer from the company. Hence, the question of serving a notice period does not arise.

As I mentioned, since there are no proofs of this employment, you cannot include it on your resume. If someone requests your appointment letter, you will not be able to provide it.

Hope this helps :)

Take the appointment letter as well as the experience letter from them. You have to show your experience in your resume, irrespective of whether it is for 4 months or 4 years.

Devesh,

I can understand that an experience of 4 months is also too much for us as an employee. However, if you look at it from a recruiter's perspective, you wouldn't want to hire someone who has left their recent job in 3-6 months, regardless of the genuine reasons they have to share for the same.

The explaining part comes second; first, you need to be called to explain the situation. Most recruiters would not consider such a resume unless they have no other option. I say this because I have worked in a consultancy myself, and we have certain procedures to follow. I have personally discarded such CVs. I am sharing my personal experience so that you can make a better decision.

I hope this was of some help :)

Dear Ms. Rashi,

Do your job there for at least six months. If you get any option in between this, then accept that. For the time being, do not mention this job on your resume. Look, it's a matter of your career. They are not asking you to hand in your resignation letter. So, try to manage there. You are the boss of your juniors; you have behaved in a decent manner with them until now, but it's time for you to prove that you are something. Until you respect yourself, others will not respect you. You have to assert your authority, and if they complain to your boss, explain the situation to them.

You need to learn this technique - how to run the organization with any subordinates. It may happen in the future that you will face a similar situation in another organization. This experience will help you at that time.

Do not join any organization where a family is running the business. It's not a business; it's just a pastime.

Dear Ms. Rashi,

Mr. A had suggested an excellent technique for handling subordinates, but this will work out only when your bosses are cooperative and supportive. If not, compromise with the situation and keep on trying to find an alternative as suggested by Mr. A.

In my view, it would be prudent to inform your employer prior to leaving the organization. Leaving without informing them could be considered as absconding, which is not desirable even if you have not been issued an appointment letter, but a verbal contract may exist.

Regards and best wishes,
T.M. Rao

Hi,

This had happened to me as well; some companies are like that. With 8 years of experience, you have to be honest with the new employer about the situation in this company. When it happened to me, I only had two years of experience, but I always told the truth in my interviews, and the employers understood. If they see honesty and truth in you, they will definitely choose you. However, I want to advise you to swiftly transition to another company instead of wasting more time in such an environment. It's better to make a decision and move forward, as I did within two months.

The sky is the limit, and you will surely find a good job. Remember, you are working in Nagpur.

Thanks and Regards,
Ritu Kadyan

Dear Ms. Rashi,

I agree with Ms. Ritu that these types of problems occur in small companies. Firstly, don't worry about the joining letter and other clearances from your current company. If you are honest about not being able to show the joining offer letter during the interview, they will definitely consider your explanation.

In a small-scale company, these situations arise, such as subordinates not following your instructions, etc. It is challenging to implement or apply HR policies in such companies because the rules can change based on the relationships subordinates have with the company's proprietor. Therefore, before taking any actions, please ensure to seek a small note approval for that particular task. At times, they may deny instructing you to do certain tasks.

Consider finding a job in another company. While you are still working in your current company, try to derive satisfaction from your work and don't fret about the joining letter as it is unlikely they will provide you with one.

Make sure to settle all your accounts so that if an opportunity arises tomorrow, you can leave the company without any outstanding issues like salary, advances, etc.

Best of luck, and don't feel like you are wasting your time. You may encounter similar subordinate issues in another company, so focus on managing your subordinates' responsibilities.

Pardeep

Dear Rashi,

Once you have not received the letter of appointment, there is no obligation on your part to tender resignation. Further, in the given circumstances:

1. Please make it a point not to go for a company as small as this, especially one run by the family.
2. Please leave the job forthwith and start looking for another one.
3. Ignore the period of service rendered in the current organization and show a gap in your service due to any valid reason such as medical grounds or so.

Regards,
S.K. Johri

Hi Rashi,

I fully agree with Johri; don't waste any more time. Please don't make the mistake of joining a small organization after working for a big firm. Mostly in a small firm, the main problem is the owner gives big talk about making rules like a big firm, but they don't want to lose power; hence, slowly go back on their word. Another problem is they always listen to the old staff as they feel they are faithful and can rely on them. So, before they make you feel useless, look for a change and don't mention the experience of your current firm.

All the best for your future.

Regards,
Anita

Don't showcase the experience of 4 months, as it doesn't aid in securing a job. It would be better to seek another job opportunity and make a switch there.

Dear Rashi,

Update your resume format. You can easily find one on the Internet.

Regarding the resignation, I suggest for the time being, keep an active feedback on your appointment letter and do this job as long as you don't find an alternative. Because due to the market condition, the companies are not really hiring as of now. So I suggest continuing the job, and when you get an alternative job, give resignation. Try to keep things formal and official.

Warm Greetings,

Dear Rashi, if you want to learn and grow, then this is the best place because you have an opportunity to implement a lot of things. First of all, have a meeting with your team and discuss all the problems with them; don't treat them as juniors, treat them as colleagues.

Speak with other line managers and work as a team player in the organization. Share your learning with others and appreciate their work.

And most importantly, whatever problems you face in a system, treat it as an area of improvement and create a policy to enhance the system. Discuss all the problems with the top management and tell them how we can solve it and how it's going to help us in the future. Also, discuss these issues with the employees and take their opinions too.

Take it as a challenge and change the system. It may take years, but with time, you will realize you made a difference. You are only a 24-year-old guy; this is the perfect age to take on big challenges.

All the best to take on the challenges. Trust me, after this experience, you will never face any problem in life because you will know and learn the things that people will learn in years!

Regards,

Vikas Verma

Hi Rashi - I was in a similar situation, but it wasn't that bad. I at least had proper joining formalities done. As someone suggested above, continue there for some more time, find a better job outside, and then resign. The best time to hunt for a job is when you already have one. In the meantime, persuade your boss to provide you with the joining letter, etc., and try to make amends with your current reportees so that they understand what you are trying to achieve.

Shoeb

Hi Rashi,

I also suggest you to stay there until you find another good job. Winning this situation will definitely be a lifetime experience for you in terms of your learning, facing challenges, conflict resolution. Try to strategize with both your boss and subordinates. If an intranet is available, communicate with your juniors through emails, keeping the bosses in the loop. Ask them to acknowledge task completion by replying to the emails. Then, provide verbal instructions. Since they have been working in a small company for a long time, inspire them with the benefits of being organized and following policies like larger companies do. Explain that they won't have the opportunity to work for a big-name company without experience in modern practices. Be kind to them.

Hi Ms. Rashi,

This is what happens with all small companies. They don't have any specific policy for their staff, and bosses don't want to implement any HR activity. HR is a vital part of the company; you can say it acts as a middleman between employees and employers. If the staff and bosses are not well managed, how can they understand these concepts? In case you are trying to force anything new and it completely goes against their activities, they will never accept your idea. But don't give up your self-respect. Don't compromise with your profession.

Regarding your present situation, they have not issued you any appointment letter, or you have not signed an offer letter. Legally, it will not cause any problem in the future. If you are going for any interview, state the facts about the problems you have with your company and the work atmosphere there.

Ok, all the best.

I just went through with the your write up, I would like to advise you, that you need not to serve notice period, as you're not a permanent employee of that freaking company, however you should mark your resignation to company Director's via your personal email id, so that if in future you would have a proof in your hand that they have not fired you; it was the one you who choose to move on. Rashmi I'm also enclosing the Resignation format fyr..

Out of sheer grief & displeasure I’m forced to resign. I am resigning effective on the DATE. I will be pursuing other financial opportunities.



Please accept this message as my resignation. It was an enriching cum worst experience to work with. However thank you for giving me the opportunities for my professional and personal development during my stint at Company Name.

I’ve been treated like bonded laborer, forced to oblige our seniors who are in the system for a longer period, Any clerical errors in our work domain are treated with utmost scrutiny .I’ve obviously succumbed to these threats for quite some time now, but things have actually taken a very negative shape over a period of time.

Thank you for showing trust & faith in me & bestowing me the responsibilities that formulate a part of my KRA’s.



The tasks that I’ve fulfilled against my Key Responsibility Areas Are:



1) I’ve abided by all the Codes of Conduct set under the NIFA Guidelines & ensured integrity raining & education for myself & the rest of the unit. I’ve been a team player & worked with utmost dedication & sincerity even during the time of manpower crunch. I’ve always maintained a seamless audit posture.



2) I’ve made sure that all the processes are audit ready throughout my tenure so far. Management of Data & preparation of the given reports within a stipulated timeframe has been one of my key achievements so far.

Apart from these KRA’s I’ve been given several other responsibilities many a times, which I have fulfilled with equal dedication & sincerity. Request you to initiate my full and final settlement.

I hereby convey with my deepest regards for you & the organization!







Thanks & Regards,

Rashmi