Mail Format For Announcing Holiday For My Employees

Hi friends, I am working as an HR executive in an International BPO. I need email formats for announcing holidays and also for announcing the changed office shift timings to my employees. Friends, could you please help me to prepare these email formats?

Regards, Praveena

Hi,

You may send in the list of holidays as an attachment. If you are announcing the whole year holidays list, then sending a PDF document would be perfect. With this, you do not need to inform the employees every time a holiday comes up.

Regarding changed office shift timings, you need to post a circular on the Notice Board or send an inter-office memo to all via email.

The format for changing office shift timings may be as follows:

Name of the Company
Circular
Ref. No. Date:
This is to inform everyone that the (company's Name) timings for (Location) have been changed to the following with effect from (date). All employees are requested to follow the new timings accordingly.
Old timings:
New Timings:
Manager: HR Department
CC:

I hope this will help.

Regards,
Meena

Praveen,

You have to announce the list of holidays for the whole year or only the upcoming holiday? These are two different issues.

Regarding the acceptance of leave applications, if it is through email, you may send the acceptance by reply email simply stating that your leave application for the specified duration has been accepted. If you have a leave application format, there should be a column for the Authorized Manager, and they can sign the application if the leave is sanctioned.

Regards,
Meena

You need to circulate the following either by email or by putting a Circular.

This is to inform all that 13th August and 15th August 2011 have been announced as holidays respectively for Raksha Bandhan and Independence.

Or

This is to inform all that the following days have been announced as holidays for all:

- 13th August - Raksha Bandhan
- 15th August - Independence Day

HR Department

Hi Praveena,

If you want to inform your employees about holidays of the year, then make one PDF file of its list with your company standard header and footer pattern and attach it in an email to everyone.

Alternatively, you can also share this PDF file in Google Docs or on your server PC and inform everyone about it.

Hi,

You need to circulate a notice through mail or display it on the notice board. You can use the following format:

NEWS AND NOTICE
Date:
To,
All (Company name)
Subject: Holiday

We are pleased to inform you that there will be a holiday on ________ which will be compensated later. (If the holiday is not compensated, then you can delete that portion). Kindly take note of the same.

Regards,
HR Dept.

For a change in timing, the format may be:
This is to inform you that the new office timing will be 10.00 a.m. to 6.30 p.m. with immediate effect from __________. Kindly take note. Hope this will serve your purpose.

Regards,
Ms. Suvarna

Dear Paraveena,

The simplest email for circulation purposes can be in the following format:

"This is to inform everyone that the office will remain closed on (Date/Day) on account of (reason/holiday)."

Thank you.

You can also prepare a one-shot presentation containing some pictures that suit the theme of the festival, along with quotes and best wishes for your employees from your company.

ALL EMPLOYEES
13th January, 2011
Our factory will remain closed from 14th January 2011 to 17th January 2011 on account of ‘PONGAL’.
The Management wishes to all our employees that, the PONGAL brings good luck, Prosperity and joyous fills days ahead with happiness
The Factory will be reopened on Tuesday, i.e. 18th January, 2011
All are requested to follow the shift list from Production Department accordingly.
All are requested to co operate.
Manager - HR

Hi friends,

I am working as an HR Executive in a manufacturing company. I need email formats for announcing a half day. Could you please help me to prepare these email formats?

Regards,
cv