Optimizing Online PF Payment Process and Salary Calculation for Efficient HR Management

Dear Seniors,

In my organization, we have a practice of calculating the working days from the 26th to the 25th and paying the salary by the 1st of the next month. Till now, we have been filing PF and ESI manually, which is why there have been no issues. However, now both processes have moved online. The system is not accepting the period because when we pay for the month of February, we calculate for 31 days, but the system only accepts 28 days. This discrepancy also applies to the following months due to the variation in the number of days in each month. Can you please advise on a solution?

Thanks,
Surekha

Hi Surekha,

In my view, for administrative convenience in your company, maintaining the attendance as mentioned above is crucial. You currently consider the salary period from the 1st to the 30th/31st of every month; however, you close the attendance by the 25th of each month. If an employee has taken any leave or is absent, you may consider it in the next month's salary generation. This approach can help solve the issue you are facing.

Ram

Almost all companies follow a procedure of closing the attendance by the 25th of every month. However, this is not a problem. You should consider the salary for the number of days in that particular month. After the 25th, if anyone has any leaves or absences, you can consider them for the next month only.