Understanding Administrative Responsibilities and Functions in Organizations

Hi to all the HR gurus,

This is Ankitha. Please help me regarding this. Please tell me what are the works, duties, and responsibilities of the administrative department. I'm working in an MNC but I don't have any experience in the A/C's field. I am interested in the admin department, so please help me.

Waiting for your reply.

Thanks & regards,
Ankitha

Dear Ankitha,
Admn responsibilities:
·Housekeeping Services.
·Security Management.
·Cafeteria and Pantry Management.
·Liasioning with government agencies (BMC,Police,Telephone,Landlord,Electricity).
·Handling Shop & Establishment License.
·Labor Policy.
·Procurement and Vendor Development. (Capex & Opex)
·Travel & Travel Related Matters (Ticket booking – Flight, Train & Cars).
·Hotel bookings for all levels of Employees.
·Ensuring Payments to Vendors. (Daily Activity)
·Assets Management.
·Event Management.
·Providing Medical Assistance.
·Printing & Office stationary.
·Monthly Expenses Provision
·Identification of Workstation for new Employees.
·Access Cards.
·Fire System
·Infrastructure Management.
·Annual Maintenance Contract renewal and follow up.
·Miscellaneous Functions: Newspaper, Magazines, Couriers etc
Regards,
Yashesh

Hi Ankita,

Yashesh has covered everything... If you're interested in admin,

First of all, please note it is not a 9 to 5 job. You should be aware of lots of government activities, laws, be quick thinkers, have wonderful contacts in markets, be familiar with every corner of the office, and most importantly, it is a thankless job, etc.

If you are still interested, then please discuss with your HR, spend some time in the Admin department, start doing some small jobs like checking vendor bills, be a part of admin meetings with vendors. Practical knowledge is the most important thing in admin. Knowing how to negotiate well is a quality that you will learn through your practical experience only; it is not available in any books.

So, my suggestion is to take permission from your HR, spend at least 2 hours a day in the admin department, start learning small things, and observe how the admin department functions.

Don't get scared; I don't mean to scare you. This is a wonderful department. I take care of my office like my home. It is a wonderful experience to work in the admin department; it is the most important and heart of the organization.

Welcome to the admin world.

Regards,

Jayshree

Asst. Mgr. - Admin

Hi Sir,

This is Nitesh. I also work in a firm as an admin executive. Despite being in an administrative role, I feel that there is still so much for me to learn about admin functions. I do not know much about policies such as government regulations and BMC guidelines, which makes it challenging for me to handle any BMC-related issues due to my limited knowledge.

There are many things I still need to understand. Currently, my company is planning to open a new branch in Mumbai, and the responsibility for this task has been assigned to me. Since I have no prior experience in this area, I am concerned about whether I will be able to handle it effectively.

I kindly request your assistance with this matter. If possible, could you please provide me with a list of suppliers that can be utilized for administrative functions? I eagerly await your response.

Thank you,
Nitesh Singh.

Additionally, I am also worried about not having contacts with suppliers.

Dear Sir/Madam,

I am from Visakhapatnam (AP) in the Retail Industry. The profile given by [company name] is correct for the Admin role. We are also looking for a similar profile for our company. We are searching for an Assistant Manager/Admin Manager with 3-5 years of experience in core Administration. Only male candidates, at least graduates.

If any of our friends are interested, please email your resume to hrd@vaibhavempire.in. Website: [VAIBHAV EMPIRE PVT.LTD. - INDEX](http://www.vaibhavempire.in)

Thanks,
Rameshwar

If you serve in the Manufacturing Industry, then the following are also part of Administration:

GENERAL ADMINISTRATION
• Liaison with neighboring industries, police, fire, water, electricity departments, and district administration.
• Represent the Company during inspections by Dignitaries from Foreign Countries.
• Negotiations with schools, hospitals, and retailers for discounts.
• Coordinate with the landlord, sarpanch, and the local community.
• Liaison with government regulatory bodies to obtain necessary sanctions.
• Monitoring of security, transportation, canteen, and horticulture.
• Interact with the Project team to oversee major renovation and construction projects.
• Tie-up with rail/air travel agents, car hire agencies, hotels, and travel management.
• Organize company events, birthday parties, farewells on retirement, Officers club functions, etc.

Regards

Hi Friends,

Is there any forum to discuss Administration, Facilities, and infrastructure activities just like CITE HR?

Please reply.

Regards,

Sat.

Hi all,

I am very pleased with your suggestion. I need to know more about Admin activities. Is legal knowledge necessary for an admin? As an admin, do we need to have good contact with vendors? Please advise me on the list of vendors who can be useful for us.

Dear Yashesh,
I am new to this site. Can i get SOP's for the above things.
Prasanth

Dear friends,

I have been working as an admin executive for the past three years, and now my role has been expanded to include liaising with the BMC and Police for agreement renewals related to properties. This is a new responsibility for me, and I have never done it before. Can anyone please help me learn how to handle this task effectively?

Thank you.

Hello Sir,

This is Snehal. I need to know all about statutory compliance and the types of statutory compliance, for example, the due date for PF return compliance.

Thank you,
Snehal Bakal