Mastering Email Etiquettes: Insights and Best Practices for Effective Communication

Hello Members,

I have prepared a presentation on Email Etiquette. We all realize the importance of email communication in today's competitive business world. I have highlighted a few important points that can be useful for effective email communication.

Looking forward to your replies.

Thanks & Regards,
Kirti

Hey Kirti,

Amazing work!!! :)
It's always a pleasure to see your presentations. Keep up the good job.

Komal :) :)

To all CiteHR members,

Excellent presentation. Please, please read and copy this. It is really necessary to help you in phrasing your emails, especially those directed at CiteHR!

Jeroo

Dear Kirti,

You have done a good amount of spadework. Hats off to you! I would like to offer some suggestions.

First and foremost, you should determine the purpose of the email - is it formal or informal? A formal email is no different from writing a business letter. The only difference is that a business letter follows a certain format, while an email has a slightly different format.

One thing I have noticed recently is the use of SMS shortcuts in formal emails. These should only be used in informal emails. Secondly, the principles of business communication also apply to formal emails. The basic requirements are Accuracy, Brevity, and Clarity. As long as you keep these principles in mind, your communication will be effective.

Thanks for taking the initiative.

Dinesh V Divekar

Hi,

This is an article on email etiquette. It may be useful for all.

Regards,
Neha

Hey Kirti,

You have done fantastic work. I am working as an HR Trainee, and this article will help me a lot to have effective email communication. Good job!! Keep them flowing.

Nidhi

Hello Kirti,

Though the presentation is good, please adjust the timer setting as the slides disappear before one can read them through.

=Anil= :roll:

Dear Kirti,

Excellent presentation! Go ahead with such good stuff in the future also! All the best to you!

One small suggestion to change the title. Instead of 'Etiquettes' make it 'Etiquette' as this word itself is plural!

Regards,
Maneeshaa

Hi Kirti,

An elaborate presentation which will be useful for people who send junk mails, spam mails, good luck mails, etc. The way you presented it is nice. Keep it up and send such mails in the near future also.

Regards,

Bharathi

Hi Kirti,

It's really a nice presentation on email etiquettes. Good job. However, it would be even better if you could have explained the concepts by attaching some sample emails containing examples of poorly written and well-written emails. This practical approach would make it easier to understand. Anyway, nice work.

Bye,
Nitesh

Hello Kirti!!!
What a fine job!! :D

Very much essential in today's walks of life, especially when the SMS shortcuts are on fire...
Thanks for the same.
Shriya

Hi Kirti,

Your presentations are always a piece of good information and knowledge. Fabulously framed. Keep going.

Barkha.

Hey Kirti,

That was really a nice PPT. As a student, I know exactly what to do and what not to do with regard to official and formal emails.

Thank you.

Regards,
Radhika

Hi Kirti,

It was an excellent presentation. Keep posting such presentations.

Regards,
Aanandi

Hi Kirti,

Quite a useful and informative presentation, especially for training newcomers and team members.

Regards,
Shubhanjali

Hi Kirthi,

Most of the professionals were using the words "URGENT" and "IMPORTANT" when they send emails. May I know why these words should not be used and the reason behind it?

Regards,
Sivakumar

Hello Sivakumar,
I completely agree with you that most professionals use words like "URGENT" and "IMPORTANT" in the subject lines.
But, one should avoid using such words when they send mails because of few reasons:
· All messages should have clear and specific subject lines.
· Specify if there are any actions required.
. Only use this if it is a really, really urgent or important message.
I hope these all points will clear your doubt.
Thanks & Regards,
Kirti

Dear Kirti,

The PPT is informative, and as an HR professional, I believe it's important to keep such points in mind.

Regards,
Divya 💡

Dear Kriti,

After downloading, I have sent the same to my colleagues. Thank you; it has made some changes. E-mails reverting back to us came in a much nicer way. Hats off, Kriti!

Regards,
M. Peer Mohamed Sardhar.

Dear Kirti,

That was a great presentation! I would like to add, why we do not use capitals in an email is because writing in capital letters is considered rude as it feels like someone is shouting.

Regards,
Preeti

Hi Kirti,

Useful tips. But I am confused by the disclaimer point!!

Add disclaimers to your emails: It is important to add disclaimers to your internal and external mails, since this can help protect your company from liability.

Everyone uses it but how does it help?!

These disclaimers are like 'This e-mail message and attachment are confidential and are for the exclusive use of the intended recipient(s). If you are not the recipient, please do not read, distribute, or take any action upon this message. If you have received it in error, please return the email and promptly delete this message.'

If someone gets an official mail by mistake, then the following can happen.

1. Info he/she can use... If someone gets info that is useful for him/her, he/she would be stupid not to read and use that info... If this doesn't happen, then I am living in some other world!

2. Info useless for him/her... Definitely useless.

3. He/she gets offended... You cannot stop him/her from taking up the issue, however good or legally accurate your disclaimer is!!... And if this doesn't happen, then obviously the mail is not offensive enough!

4. He/she gets amused... The recipient will love your company.

I strongly feel that it is a herd mentality of using a general disclaimer in an email. Unless these disclaimers are as specific as those by a bank or stock market agent saying the rates quoted in this mail may change by the time you read it!

Regards,

Akhiil Mittal

I want to receive training in HR.

Thank you.

Hi,

Why should we not recall the message, ask for delivery and read receipt? I think we should use all these features provided by the mail program.

Regards,
Manish

Hi Kirti,

This is indeed a very good presentation and something that we, as HR professionals, should strictly adhere to. Thanks a lot and keep on posting such PPTs.

Thanks,
Preeti 😊

There seems to be a gender bias here... :) No one is commenting on what I have said here, neither negative nor positive comments!! :)

Hello Kriti,

Great work! However, try to avoid giving too many tips. Also, be a bit more careful about the background. Take care!

Roopali

Quote from Kirti Bajaj:
"Hello Members,

I have prepared a presentation on E-Mail Etiquettes. We all realize the importance of email communication in today's competitive business world. I have highlighted a few important points that can be useful for effective email communication.

Looking forward to your replies.

Thanks & Regards,
Kirti"

Hi Dinesh,

I have been involved in a lot of emails very recently. I would like to get some inputs from you on how to write business emails. Any help on this would be great.

Thank you,
R. Radha Krishnan