Effective Office Timings and Attendance Policy Implementation with Dress Code Guidelines

Hi Team,

This is to inform that all the employees should follow the office timings strictly. Employee’s violating the office timings will be noted & remarked.
So, you all are requested to mark your attendance with the accurate time on daily basis. As it's been observed that some of our team members are still in habit of coming late & not signing their attendance registers on daily basis & thereafter not filling their right time. As you all are aware that we have IN/OUT time machine recording to check the same.

The office timing starts exactly at 8.00 AM and everyone is instructed to come to office on time. As we have flexible timing option also an employee need to complete 9 hour’s daily.
Closing time of the office is 6.30 PM, maximum the timings can go up to 7.00 PM. So an employee needs to be in the office by 9.30 – 10.00 AM.
Employee coming late after 10.00 AM will be marked ABSENT on that day.
Employee's are expected to adhere to office timings. We need your cooperation on this and make the working environment healthy to work on.

I prepared a circular on the below areas.

· Proper information of late coming before 9.30am
· Lunch break should not be more than 1 hour







Thanks & Regards
Irfan Hanif
Administrator


If Anyone think that should be some change please REPLY.

Another format of Late Coming / Dress Code CIRCULAR:

This is further to the last circular regarding the captioned subject. All staff members (irrespective of the position held) are hereby once again requested to report on time in the office according to their respective reporting timings. It is further reiterated that for late RED markings, salary will be deducted as follows:

- 1st 3 red marks
- 2nd 4 red marks
- 3rd 4 red marks
- 4th 4 red marks
- 5th 4 red marks
- 6th 4 red marks

i.e., if somebody is late for the whole month, then he/she will not receive any salary.

This policy will be strictly enforced effective from 01.08.2010.

Please note that after 9.45 a.m., nobody will be allowed to mark attendance. Every staff member should mark their attendance immediately upon entering the office. No staff member is allowed to mark attendance from inside the reception, and if observed doing so, it will be considered a RED mark.

If any staff member wants to go on O/D, it should be communicated to either the reception or the HR department before 9.45 a.m. and should be duly marked in the Movement Register at the reception.

Reference the employment manual already sent to you. The dress code for all employees from Monday to Friday will be formal. All peons should wear the uniforms provided by the company within the office premises from 01.08.2010 onwards. They can keep the uniforms in the office itself. In the summer season, if a peon needs to go outside for a period exceeding 20 minutes, then they can change out of the uniform and wear regular clothing outside the office. However, within the office, all peons should be in uniforms.

This is for your kind information and implementation accordingly.

With regards,

C:Documents and SettingsAdministratorDesktop

Corrected:
C:Documents and SettingsAdministratorDesktop

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Please let me know if you need any additional assistance.

Hi Ameeta,

Thank you for your reply. The dress code is not a problem for me. However, the late-coming circular is really helping me out. As I am new to admin work, I hope I will get a lot of help from "U."

Thank you very much,
Erfan Hanif

Ma'am, I don't understand the deduction part of 4th - 4 = 4 days.