Setting Up a Provident Fund for Our New India Office: Where Do I Start?

Hello, I am a Human Resources professional from London. My company has opened a new office in India, and I am required to set up a new Provident Fund for the employees.

Does anybody have information on how I can do this? Which companies should I talk to?

Thank you,
Mitesh

You can directly deduct 12% from the employee and 13.61% from the employer, and make a DD for the same in the name of SBI A/c EPF A/c. Then, you fill out the PF Form 9 for the employee's name and submit it to the PF Authorities. You will receive the PF No. within a month.

Otherwise, you should contact the Employer Federation of South India at [Login to view]. If you contact this email ID, they will help you.

Thanks & Regards,

R. Vivek
[Phone Number Removed For Privacy Reasons]

If your company is opening a branch in India, it would be better for you to conduct an interview and appoint a person as HR (from that area) who will take care of all legal matters, including PF, due to the many formalities in government offices. Another option you have is to consider consultancy or outsourcing.

Thanks & Regards,
Pradeep Kumar
[Phone Number Removed For Privacy Reasons]

Please visit the EPFO website or contact your local PF office to submit the application for an EPF code along with the list of employees, wages, date of joining, and relevant documents such as company/office address proof. They will contact you within a week to start working on this issue. You can also directly contact the PF inspector in your factory office area.

It is really true that you need to appoint an HR person who can handle all HR activities in India. This person should be able to manage all statutory work such as PF, ESIC, AMC, etc. If you need any help related to ESIC or PF, especially in Mumbai, India, please let me know. I work as an HR professional and I may be able to assist you.

Regards,
Jyoti Chitambare
[Phone Number Removed For Privacy Reasons]

Provident Fund Assistance for New Delhi Office

I can help you with PF matters provided you have opened an office in New Delhi. Please note, all employees whose basic + DA (Dearness Allowance) salary is less than Rs. 6500 are required to be covered under this act. Moreover, even those drawing more than this can also be provided with this facility, but it is not compulsory for them.

All organizations using power and employing a minimum of 10 employees need to apply for the PF Membership. In case you do not use power, a minimum of 20 employees is required.

If you need any assistance, please write to me at [Email Removed For Privacy Reasons] or visit the EPFO website. Hope this information is useful for you.

Regards

Hi Mitesh,

Please let me know in which part of the country your company has started this new office.

Regards,

Fellow CiteHR members have given you a lot of advice; further, I want to highlight a few points.

- In the case of India, employers do not have to set up a Provident Fund. There is an Employees Provident Fund Organisation set up by the government under the Provident Fund Act, and employers have to register with EPFO and complete all the compliances and payments of contributions. This registration is not very difficult, and one can use the services of consultants or even do it on their own.

- Apart from PF Registration, there will be other registrations and compliances needed such as ESIC, Professional Tax, Factories Act, Shop & Establishments Act, etc. I suggest you ensure all compliances from day one. Maybe you can negotiate a package with a legal consultant for all compliances.

Thanks & Regards

Hello, I am a Human Resources professional from India. My company has an office in London, and I am required to set up a new pension plan for the employees. Can you help me with the information?

Thank you,
Radha