Step One
Date
Mr. Ram Kishan
S/o Shri. Ram Lakhan
Machinist
Machine Shop
Employee Code: 10906
Sub: Charge Sheet
Mr. Ram Lakhan,
It has been reported that while you were on duty in the Machine Shop on 26th August 2009, at about 3.30 p.m., when your Supervisor approached you and asked why you were not doing the work assigned to you, you suddenly flared up. Without any reason or provocation whatsoever, you started abusing him (your Supervisor) in the name of Mother & Sister (mention the exact language used by the worker) and slapped him on his face. Even after that, you continued to physically assault him and shouted loudly that you would see him outside the factory.
You even threatened him with dire consequences and harm to his life.
The other workers and staff members present there at that time came to the rescue of the Supervisor. With difficulty, they managed to separate you from him (the Supervisor) and take you to the Security Room. You were then handed over to the Security Officer.
Such violent behavior on your part in physically assaulting your Supervisor and acts of threatening him with harm to his life amount to acts of Gross Misconduct as per Clause 10(a) of the Company's Standing Orders which read as follows:
(Mention the exact clause as written in the Standing Orders)
You are, therefore, hereby called upon to explain in writing within 48 hours of receiving the Letter of Charges as to why appropriate disciplinary action should not be taken against you for your above-mentioned acts of gross misconduct.
Should you fail to submit your written explanation within the stipulated time, it will be inferred that you admit the charges leveled against you and that you do not have any explanation to offer in your defense.
In such an eventuality, the management will be at liberty to take necessary disciplinary action against you, as it deems proper, under the circumstances.
However, since the charges leveled against you are extremely serious in nature and since your presence in the factory premises is detrimental to the overall discipline of the establishment, it is deemed expedient to suspend you from your duties with immediate effect.
You shall be entitled to receive a subsistence allowance as per the provisions of applicable law during the period of your suspension, from the date of your suspension.
You are also advised to report at the Security Room/Gate at 10 am daily.
For ABC Co.
Authorized Signatory
Very Important Steps to be taken:
1. Without wasting a moment, take written statements about the incident from:
a. Supervisor
b. The Workers and Staff present there at that time
c. Security Guard and S.O.
2. The written statements will be important documents that will be used to establish the charges leveled against the Charge Sheet worker.
The concerned employees will be the Management Witnesses.
3. Date, Time, Place, language used by the workers when he threatened the Supervisor, etc., should be clearly mentioned in the written reports.
4. All reports should be separately written and signed by each worker, Staff who was a witness to the incident.
5. All this should happen NOW. Tomorrow will be late. Afterthoughts and a change of mind, etc., are bound to happen.
Step Two
Once you receive the written explanation of the worker:
Date
Mr. Ram Kishan
S/o Shri. Ram Lakhan
Machinist
Machine Shop
Employee Code: 10906
Mr. Ram Lakhan,
Your written explanation dated... in response to the Charge Sheet dated... issued to you has been received on...
The explanation offered by you has been carefully considered by the management, and it finds your reply unsatisfactory.
It has, therefore, been decided to institute a Domestic Enquiry to investigate the charges leveled against you via the Charge Sheet dated... and to grant you a full and fair opportunity to defend yourself against the same.
Mr. Ram Lal Ahuja of the Legal Section of the Company has been appointed as the Enquiry Officer to conduct the Domestic Enquiry. He will communicate with you directly and inform you about the date, time, and venue of the Enquiry.
For ABC Co.
Authorized Signatory
Step Three
Then issue a letter to the Enquiry Officer formally appointing him as the EO, requesting him to inform the Charge Sheeted worker about the date, time, and venue of the enquiry. Send him a copy of the Charge Sheet along with the letter as an annexure.
Step Four
The EO will then issue a letter to the workman giving details about the date, time, and venue where he will conduct the Enquiry.
Both these letters will be worded very carefully to make the management's case strong.
Then the Domestic Enquiry will start.
It is quite common to confuse between a Charge Sheet and a Show Cause Notice. Both have different implications. A draft by one of our CITE members suggesting that the Charge Sheet is being issued since the worker's reply to the Show Cause Notice was not acceptable is not quite right.
Please feel free to call me for any clarifications anytime.
Vasant Nair
09717726667
Email: [Login to view]