DR.SUNDERAM,
THIS IS THE SECOND HALF OF THE REPLY,
as I COULD NOT FIT THE LOT IN ONE REPLY.
Mentoring
is a structured, sustained process for supporting
professional learners through significant career transitions.
Mentoring involves activities which promote and enhance effective
transitions between professional roles, including:
1. identifying learning goals and supporting progression
2. developing increasing learners’ control over their learning
3. active listening
4. modelling, observing, articulating and discussing practice to raise
awareness
5. shared learning experiences e.g. via observation or video
6. providing guidance, feedback and, when necessary, direction
7. review and action planning
8. assessing, appraising and accrediting practice
9. brokering a range of support
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Mentors
1.
relate sensitively to learners and work through
agreed processes to build trust and confidence
2.
model expertise in practice or through conversation
3.
relate guidance to evidence from practice and
research
4.
broker access to a range of opportunities to address
the different goals of the professional learner
5.
observe, analyse and reflect upon professional
practice and make this explicit
6.
provide information and feedback that enables
learning from mistakes and success
7.
build a learner’s control over their professional
learning
8.
use open questions to raise awareness, explore
beliefs, develop plans, understand consequences and
explore and commit to solutions
9.
listen actively:
• accommodating and valuing silence
• concentrating on what’s actually being said
• using affirming body language to signal attention
• replaying what’s been said using some of the same
words to reinforce, value and reframe thinking
10.
relate practice to assessment and accreditation
frameworks
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MENTOREE
respond proactively to modelled expertise to acquire
and adapt new knowledge
•
respond positively to questions and suggestions from
the mentor
•
take an increasingly active role in constructing their
own learning programme
•
observe, analyse and reflect upon their own and the
mentor’s practice and make this explicit
•
think and act honestly on their developing skills and
understanding
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HRM's interventionist ROLE.
-helping a learning conversation
structured professional dialogue, rooted in evidence from the professional
learner’s practice, which articulates existing beliefs and practices to enable
reflection on them
-setting up a thoughtful relationship
developing trust, attending respectfully and with sensitivity to the powerful
emotions involved in deep professional learning
-establishing a learning agreement
establishing confidence about the boundaries of the relationship by agreeing and
upholding ground rules that address imbalances in power and accountability
-helping to combine support from fellow professional learners and specialists
collaborating with colleagues to sustain commitment to learning and relate new
approaches to everyday practice; seeking out specialist expertise to extend skills
and knowledge and to model good practice
-evolving growing self direction
an evolving process in which the learner takes increasing responsibility for their
professional development as skills, knowledge and self awareness increase
-setting challenging and personal goals
identifying goals that build on what learners know and can do already, but could
not yet achieve alone, whilst attending to both school and individual priorities
-developing an understanding why different approaches work
developing understanding of the theory that underpins new practice so it can be
interpreted and adapted for different contexts
-acknowledging the benefits to the mentors and coaches
recognising and making use of the professional learning that mentors and
coaches gain from the opportunity to mentor or coach
-experimenting and observing
creating a learning environment that supports risk-taking and innovation and
encourages professional learners to seek out direct evidence from practice
-helping to use resources effectively
making and using time and other resources creatively to protect and sustain
learning, action and reflection on a day to day basis
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HERE IS SOME USEFUL MATERIAL.
THE MATERIALS ARE BROAD GUIDELINES.
EVEN WITHIN YOUR ORGANIZATION
THE REAL FORMS NEED TO BE TAILORED
FOR EACH CASE--DEPENDING ON THE NATURE OF
THE PARTICULAR MENTORING PROGRAM.
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Mentor Supervision Review
Mentor ………………………………………... Mentee….…………………………….
Date ………....…Caseload …… Co-ordinator………………..........
Summary of last supervision session
Explore the following, asking for examples
The relationship between mentor and mentee :
Any Problems/concerns
Achievements/setbacks relating to the action plan
Mentor Feedback or any other comments regarding the mentoring experience
Mentee comments / feedback
Mentor action points for the next 3 months
·
·
·
·
·
·
Mentee action points resulting from the supervision
·
·
·
·
·
Mentoring Co-ordinator Signature ………………………………………………………….
Mentor Signature ……………………………………………………………………………
Copy sent to mentor
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MENTOR'S COMMENTS
Name:
Mentee Name:
Please rate the following statements by circling the appropriate response.
• Overall, the mentoring program was a positive experience.
Strongly Agree /Agree Somewhat/ Unsure /Disagree Somewhat /Strongly Disagree
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• I believe my mentoring made the mentee’s job as a ......................... easier.
Strongly Agree /Agree Somewhat /Unsure/ Disagree Somewhat/ Strongly Disagree
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• I was able to give my mentee a solid understanding of the .............. profession.
Strongly Agree Agree Somewhat Unsure Disagree Somewhat Strongly Disagree
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• I was available to answer questions and help my mentee make decisions.
Strongly Agree Agree Somewhat Unsure Disagree Somewhat Strongly Disagree
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• I was available to my mentee when he /she needed me.
Strongly Agree Agree Somewhat Unsure Disagree Somewhat Strongly Disagree
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• My mentee was available for scheduled appointments.
Strongly Agree Agree Somewhat Unsure Disagree Somewhat Strongly Disagree
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• My mentee let me know if she was unable to meet with me.
Strongly Agree Agree Somewhat Unsure Disagree Somewhat Strongly Disagree
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• My mentee communicated with me on a regular basis.
Strongly Agree Agree Somewhat Unsure Disagree Somewhat Strongly Disagree
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• I would recommend the .................. Mentor Program to other new providers.
Strongly Agree Agree Somewhat Unsure Disagree Somewhat Strongly Disagree
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• If I were to grade my mentoring experience, I would give myself a: A B C D F
Why?
==============================
Mentor Feedback Form TO THE MANAGER
Top of Form 1
Thank you for taking the time to fill out this form. Your feedback and experiences as a mentor is our best tool for making this Mentee service program as effective as possible. Thank you!
Mentor/ Mentee Relationship
1) Now that the 6 months are up, do you still plan to stay in communication with your mentee?
Yes
No
2) Do you feel like you and your mentee were a good match?
Yes
No
If not, why?
3) Did you communicate by (check as many as apply):
Email
Phone
Other:
4) How often did you communicate:
One or more times a week
One or more times a month
Other:
5) What topics came up most frequently?
job advice
job tips
General encouragement
Personal issues
Career advice
Learning Issues
Time management
Other:
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MENTEE'S FEEDBACK
RATE EACH ITEM OUT OF MAXIMUM 5
A.Intellectual Growth and Development
A1.Encourages my
inventiveness including
identification of new
topics and
discovery of new
methodologies
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A2.Helps me develop my
capacity for theoretical
reasoning and data
interpretation
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A3.Helps me to be critical
and objective concerning
my own results and ideas
-----------------------------------------------------------
A4. Helps me become
increasingly independent
in identifying PROBLEMS/ FINDING SOLUTIONS.
--------------------------------------------
A5.Provides constructive
feedback on my WORK.
---------------------------------------------
A6. Provides thoughtful
advice on my JOB
progress and results
=================================
B.Professional Career Development
B1.Provides counsel for
important professional
decisions
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B2.Provides opportunities for
me to meet with PEERS/ DISCUSS.
--------------------------------------------
B3.Maintains balance
between supporting
his/her own JOB and
developing my own
career
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B4.Helps me to envision a
career plan
--------------------------------------------
B5.Provides guidance in
development and
presentation of
projects for outside
review groups
------------------------------------------------
B6.Provides training in the
skills needed to PERFORM BETTER ON THE JOB.
======================================
C.Academic Guidance
C1.Provides advice on my
work and academic
goals
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C2. Ensures that I am firmly
grounded in rules
regarding ethical behavior
and JOB responsibility
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C3.Helps me to work
effectively with other
individuals
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C4. Helps me to develop good
negotiating skills.
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C5.Provides constructive
feedback on my
presentation and writing
skills
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C6.Encourages me to present
my work at MANAGEMENT meetings
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C7. Involves me in peer
review of JOBS.
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D.Personal Communication
D1.Listens carefully to my
concerns
-----------------------------------------------------------
D2.Routinely monitors my
progress and reviews
proposed timelines and
milestones with me
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D3.Takes into account
gender, ethnic, and
cultural issues in
interacting with me
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D4.Does not take advantage
of my time and abilities
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D5.Provides timely feedback
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D6.Helps me to clarify my
responsibilities such as
contributing to team
effort, working diligently
and responding to criticism
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D7.Is appropriately
accessible to me
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E.Serves as Role Model
E1.Conveys high ethical
standards and concern for
JOBS.
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E2. Illustrates active
teamwork and collaboration
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E3. Illustrates good mentoring skills
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E4. Illustrates good work habits
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Mentee Feedback
This is intended as a guide to a phone or in-person conversation.
Date:
Name:
Mentor's Name:
How would you describe your relationship with your mentor so far? Circle one.
Great Good Fair No relationship
How often have you been getting together with your mentor?
How often do you talk by phone with your mentor?
What have you and your mentor been doing together?
Do you feed comfortable with your mentor?
Are you getting along?
Is there anything you would like to share about your relationship with your mentor?
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Mentor Feedback
Date:
Student's name:
Mentor's name:
Date of first contact:
How's your relationship going? Circle one.
Great Good Fair Poor Nonexistent
How often have you been meeting?
How often do you talk by phone?
What have you and your mentee been doing together?
Is there anything special you and your mentee are working on?
Is there something the program can do to support you (such as training or information, help from the program coordinator in facilitating contacts, etc.)?
Any other thoughts or comments?
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Evaluation Mechanism
Mentoring is an intentional relationship structured for a specific length of time around mutually agreed upon goals. Evaluating the experience for both the mentor and the mentee is a valuable tool for mutual learning. Your chapter’s mentor coordinator may wish to distribute the following form to participants in the mentor program. The form can be filled out independently by the mentor and the mentee or together. This form can also be used by the mentor/mentee as a launching point for each meeting, starting with the first item listed.
Evaluating Our Mentoring Relationship
Mentor:__________________________ Mentee: _______________________
Contact info: _____________________ ______________________________
________________________________ _______________________________
Date of mentoring partnership: ________
Meetings
1. When and under what circumstances did we get together?
2. What subjects or topics do we typically discuss in our meetings?
3. What objectives are we currently working on? What is our progress to date in achieving these objectives?
Relationship
1. What is going particularly well in our mentoring relationship right now?
2. What has been our greatest challenge in our mentoring partnership so far?
3. What do we need to work at to improve our mentoring relationship?
4. What assistance could we use?
Learning
1. What are we learning ourselves? Each other? The mentoring relationship?
2. What is being learned? What are of the conditions that promote that learning?
3. What are some of the personal insights? What would I do differently?
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Mentor Checklist
The following questions may be useful for mentors, primarily, as well as for mentees, to use when periodically evaluating their readiness to proceed.
· Am I providing adequate support to facilitate the learning of my mentee?
· Have we identified sufficient and varied opportunities for learning?
· Are we continuing to build and maintain a productive relationship?
· Is the quality of our mentoring interaction satisfactory?
· Are we continuously working on improving the quality of the mentoring interaction?
· Have we put in place a variety of mechanisms to ensure feedback?
· Is the feedback I am giving thoughtful, candid, and constructive?
· Do we make time to evaluate our partnership regularly?
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