Background Verification - PPT Download [Thread 124740]

Dear all,

Recently we hired an employee. Who claimed that he was working as team lead in his previous company(X) in the interview. But when we saw his appointment letter form his previous company, it says he was appointed in the capacity of "Recruitment consultant".
When asked an explanation he said he was promoted to team lead position and was handling a team of 5. When asked about a "Letter of Appreciation/ Promotion" to that effect he says he doesn't have it as he didn't get it.
Also he took his own time to submit his documents from his previous employer.
The employee about whom i am refering worked in his previous company for just 7 months.
After I took this to my managements notice, they suggested i do a back ground verification. How should i proceed with the verification process?

I called up to his previous office and spoke to the Hr executive over there who said that she doesn't know why he left? When asked how come she doesn't have a record, then she answered very reluctantly, "for better prospects".
How should i extract the right information from his previous employers?

Waiting for your valuable suggestions and advice.

Regards
Vijaya

Dear all,
So many views but still no response.
Please suggest any other ways of extracting right information.
Regards
Vijaya

Hi Vijaya,

In the first place may I ask.. what is your title with your current organisation and is this your responsibility to check on the employees past profile.

If you are part of teh HR team, then I will suggest the below points.

1) If you are satisified with the employee(you have referred to) performance in his current position your organisation has given him/her, just see that the copy of the offer letter/relieving order is in place and we can keep a close tab on his performance versus the metrics for his position and then decide if we can keep him/her based on the performance.

2) The decision of hiring the employee was actually based on the documents given and also verified.

3) The employee can be called in and asked for references as we have certain criterias to verify and ask for can answers based on the documents you present to him/her.

4) Do not Hire to Fire as this is the main drawback the BPO market is currently facing.

Any suggestions or queries from all the other amazing brain people out here.

If u have anhy problems in background verification, u can go in for Background Verification Companies. these organisations for a fee checks the background of an employee from schooling till date confidentially.The names of this organisations depending on the palce are availabe in the magazine HRD for this month. Hope this proves useful

Hi,

As Hussain rightly said the best option will be handing over this to a background verification company.They will handle it perfectly.


Regards
Anitha

Hi Vijaya


Please contact to HR manger of his current employer & send the mail, as per below process!! you will definitely get the right answer of all the above problems


It works because nowadays this process only acceptable in all the MNCs...




From: Arun [mailto:arun@vishnusolutions.com]
Sent: Monday, September 08, 2008 5:34 PM
To: 'Rely Services - Human Resource Department'; [Login to view]; [Login to view]
Cc: 'Bush Pal'; 'Aditya Shah'; 'Manisha Murkute'
Subject: RE: Verification for Previous Employment of NILESH CHOPRA in Vishnu Solutions Pvt Ltd , Kolkata

Hello,
This is not our payslip, it manipulated and produced for verification.

Thanks & Regards
Vishnu Solutions


-----Original Message-----
From: Rely Services - Human Resource Department [mailto:hemant@relyservices.com]
Sent: Monday, September 08, 2008 5:01 PM
To: 'Arun'; [Login to view]; [Login to view]
Cc: 'Bush Pal'; 'Aditya Shah'; 'Manisha Murkute'
Subject: RE: Verification for Previous Employment of NILESH CHOPRA in Vishnu Solutions Pvt Ltd , Kolkata
Importance: High

Hi Arun

As per the salary slip (copy attached), His Employee number starts from WB Only

Please confirm for the same….


Thanks,
Hemant Hingmire
Human Resource Department
Rely Services Inc.

From: Arun [mailto:arun@vishnusolutions.com]
Sent: Saturday, August 23, 2008 4:15 PM
To: 'Rely Services - Human Resource Department'; [Login to view]; [Login to view]
Subject: RE: REMINDER 2: Verification for Previous Employment of NILESH CHOPRA in Vishnu Solutions Pvt Ltd , Kolkata

Hello,
Please mention the employee code of Mr. Nilesh Chopra for further details; employee code (WB/51550/93)as mentioned is not correct. Our code always starts with VS.

Thanks & Regards
Vishnu Solutions


-----Original Message-----
From: Rely Services - Human Resource Department [mailto:hemant@relyservices.com]
Sent: Saturday, August 23, 2008 12:57 PM
To: [Login to view]; [Login to view]; [Login to view]
Subject: RE: REMINDER 2: Verification for Previous Employment of NILESH CHOPRA in Vishnu Solutions Pvt Ltd , Kolkata
Importance: High

Hello,

Request you to give the required information as early as possible??


Thanks & Regards

Hemant Hingmire – Human Resource Department, [IMG]file:///C:/DOCUME%7E1/Hemant/LOCALS%7E1/Temp/msohtml1/01/clip_image002.gif[/IMG]

From: Rely Services - Human Resource Department [mailto:hemant@relyservices.com]
Sent: Friday, August 22, 2008 5:19 PM
To: 'arun@vishnusolutions.com'; 'hrd@vishnusolutions.com'; 'callvishnu@vsnl.net'
Cc: 'hr@relyservices.com'; 'bpal@relyservices.com'
Subject: REMINDER1: Verification for Previous Employment of NILESH CHOPRA in Vishnu Solutions Pvt Ltd , Kolkata
Importance: High

Arun,


Awaiting for the urgent reply


Thanks & Regards

Hemant Hingmire –

From: Rely Services - Human Resource Department [mailto:hemant@relyservices.com]
Sent: Tuesday, August 19, 2008 8:14 PM
To: 'arun@vishnusolutions.com'; 'hrd@vishnusolutions.com'; 'callvishnu@vsnl.net'
Cc: 'hr@relyservices.com'; 'bpal@relyservices.com'
Subject: Verification for Previous Employment of NILESH CHOPRA in Vishnu Solutions Pvt Ltd , Kolkata
Importance: High




Dear Arun

It was nice talking to you!!

It’s a regarding employee verification of Mr.Nilesh Chopra, who was working in Vishnu Solutions Pvt. Ltd, Kolkata as Campaign Coordinator
from 28th September, 2005 to 30th June, 2008

His Employee no. is WB/51550/93 in Vishnu Solutions Pvt. Ltd, Kolkata

Mr.Nilesh Chopra has joined in our organization, Rely Services Inc. pune, from 08th August, 2008 onwards


Kindly give the below details for the purpose of his Current employment verification


Tenure with the Company?
(Starting and ending dates of employment)

Title of last position held with the company?

Starting and ending salary?

Dues with the company, if any?

Reason for leaving the company?

Strength?

Weakness?

8
Is he, eligible for rehire with your company?

9
Is there anything else you can tell me about his employment with your company?

Attendance

KRA Achievement

Over all Satisfaction to his Employment

Feedback of Reporting level to his supervisor

Behavior with Collogues



Can you please confirm that he has resigned or not and if, he has resigned then what is the status of his full & final settlement i.e. experience letter??



Note: Request you to give above information latest by tomorrow morning



Thanks & Regards

Hemant Hingmire – Human Resource Department, [IMG]file:///C:/DOCUME%7E1/Hemant/LOCALS%7E1/Temp/msohtml1/01/clip_image002.gif[/IMG]

Dear Vijaya,
If it is really a serious matter, then either you yourself visit that organisation where he was working earlier or if you can support then hire a detective for the verification.as in foreign companies all the organisations generally tie up with the detective agency in order to hire the genuine employees.or if the incumbent is highly good or productive then leave it if it is feasible to avoid.
Regards
Fakhra

Hi Vijaya,
After reading your problem and post by all the HR people, i would suggest you to send a employee verification form to his previous employer, i am sure they would coordinate, in case this employee verification is been delayed write another e mail to them stating that there reply will decide the candidature of the employee status and give them time frame if they delay - this could be one option.
another one you could try is that, you can do the reference check with other employees or colleagues of his previous employer, this could be informal, as its sources may not be creditable all the the time, ask for at least 3 to 4 numbers.
another option would be - try getting in touch with his earlier employer and get the verification from them, you can look at this option only when you feel the hired employee is worth giving this chance :)
wish you good luck

Hi Vijaya,
why dont you approach to Careercruise HR Pvt.Ltd.They are very good in doing the background verification but not sure will they be conducting this for one employee.
write to [Login to view]

Hi All,
can u help me, i search a job in HR department, i have done MBA in HR (2008) and my backgroud is B.Tech(IT).
Regards
Rajesh Saini