Rules For Employees Travelling In Company Transport

Dear seniors and fellow members,
I have prepared the following set of "Rules for employees while travrlling in Company Transport"
Request you to correct me, and if you have any further points which you think i can add, please share. It would be of great help to me in framing these rules. Please find the rules below:

· All details with regards to cab will be dealt with by admin person. Any change in contact details will be informed to employees by management from time to time.
· As a rule a male employee will be the first person to be picked up and the last person to be dropped in all the routes in which the company cabs operate.
· Company is not responsible for any loss or damage of personal belongings of employees while they are travelling in company provided cab. Employees are expected to be careful with regards to their personal belongings while using cab facility.
· All the employees are expected to carry their Id cards while travelling in company provided cabs for safety and security reasons.
· Employees should inform about change in pick up one day in advance to the concerned Office Administrator . Any deviation in this regard will be treated as breach of company rule and the company will not be responsible for the safety and pickup or drop of that employee for that particular day.
· Employees are expected to behave in a cordial manner with drivers but also should ensure not to get into any personal affiliation with the drivers.
· Employees are expected not to discuss any of their work/ Personal life while in the cab or with cab drivers.
· Employees are not allowed to change the route while commuting to and fro from office for safety and security reasons. Any deviation will be treated as violation of company rules and company will not be responsible for the safety of the employees in such case.
· Employees are expected to be on time for the pickup and should not delay the process of pickup by cabs as it would cause inconvenience to fellow employees in the cab and also to the productivity for that day.
· Any change in route as a result of strikes/ Bandhs/ Rasta Roko/ Road repair/ Vehicle repair etc, should be promptly informed to the concerned Admin In charge.
· Management will also inform all the employees of any change in route as a result of strikes/ Bandhs/ Rasta Roko/ Road repair/ Vehicle repair/ emergencies etc, at least one hour before pickup time.
· Employees are expected to maintain cleanliness with in the cab. They should not inflict any damage to company provided cabs.
· At any point of time employees should not get into personal arguments/ arguments/ scuffle with cabdrivers. Any Problem with respect to cabdriver should be informed to the admin In charge.

Any deviation will be treated as violation of company rules and company will not be responsible for the safety of the employees in such case.
Management has all the rights to change/ amend the above rules at their discretion and on par with government regulations and rules from time to time which will be communicated to employees.

Dear All,
will be requiring your valuable suggestions and feedback in order to frame the RULES as it is for Safety and Security of employees.
Regards
Vijaya

Dear Vijaya,

Please do not take my observations personally. However I have some concerns. Please see my comments inline.

1)· Any change in route as a result of strikes/ Bandhs/ Rasta Roko/ Road repair/ Vehicle repair etc, should be promptly informed to the concerned Admin In charge.
Comment - Do not expect the employees to be aware of change in routes. Either the vendor who provides the transport / company admin should own up the change in route and inform employees as correctly mentioned in your next point.

2) Any deviation will be treated as violation of company rules and company will not be responsible for the safety of the employees in such case.

3) · Employees should inform about change in pick up one day in advance to the concerned Office Administrator . Any deviation in this regard will be treated as breach of company rule and the company will not be responsible for the safety and pickup or drop of that employee for that particular day.

4· Employees are not allowed to change the route while commuting to and fro from office for safety and security reasons. Any deviation will be treated as violation of company rules and company will not be responsible for the safety of the employees in such case.

Comment - In points 2,3 and 4 you are correct about the initial part of the guideline. Please go ahead and treat these cases as violation which can take the path of counsilling / corrective actions.

However; in no case can the company shed away its responsibility from the Safety of the employees. Statements like "Company will not be responsible for the safety" should be eliminated here. In case the employees do not obey the guidelines the best approach is not to avail the transport and its employees responsibility to come to office.

Otherwise you can intimate the immediate supervisor with an official report which in turn can demand action.

A company should take initiatives and invest time to inculcate discipline and build the culture which will avoid any deviations. However I reemphasize: SAFETY IS NOT OPTIONAL.

Regards,

Kaustubh Naik

Can anyone assist me to prepare cab pickup and drop time sheet or schedule? I have recently joined in a MNC and here they use to prepare manually in excel format but it is not effectively good. I am requesting your opinion / suggestion for the same.
Regards,
Rajesh D

Dear Rajesh12
Preparing a time sheet for cab pickup is necessary and it is helpful to get the required data fast also u can monitor the employees login timings capturing in an excel, also would help the same to share to management

Specific precaution for lady employees need to be spelt out in detail.
These orders should be consistent with police guidelines for women safety.
Asking taxi company to fix GPS on each cab and centrally monitoring travel of vehicle could be considered.