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Leave Rules
Purpose of this document:
This document is aimed to bring in clarity on the existing leave rules and make necessary modifications / inclusions wherever necessary.
Applicability:
To all full-time associates of XXXX Ltd.
This document supercedes all the previous releases about Leave rules of XXXX Ltd and shall come in to force from the date of release.
Changes to this policy will need expressed approval of Executive Vice President HR & CA.
Type of Leaves:
1. Casual Leave
2. Privilege Leave
3. Maternity Leave
4. ESI Leave
5. Special Sick Leave
6. Education Leave
7. Leave on Loss of Pay
General Guidelines:
Associate should obtain prior approval of leave from his/her immediate superior.
Where prior approval could not be obtained due to exigencies, the same has to be obtained with in a reasonable time.
Associates availing Special Sick Leave or Educational Leave will have to submit necessary documents in proof along with leave application. Immediate superior after considering the genuineness of the issue has to make recommendation to Head of the Group / SBU / Dept. The same shall be sanctioned by the Head of the Group / SBU /Dept and Dy. General Manager HR jointly.
Year is to be reckoned as 1st Jan 31st Dec.
Clubbing of different types of leaves is allowed.
1. Casual Leave:
Eligibility:
All Full-time associates of XXX Limited
Eligibility starts from Date of Joining.
Quantum of Leave:
12 days per year.
Associates joining us on any date other than 1st Jan would be eligible for CL on pro-rata basis.
Others:
Intervening Paid Holidays / Weekly Off during the CLs period will not be counted as CL. In other words, an employee who avails CL on Saturday and on Monday will be debited with only 2 days CL in his credit and Sunday will not be considered as CL.
Unavailed CLs cannot be carried forward to next calendar year.
Unavailed CLs cannot be encashed.
2. Privilege Leave:
Eligibility:
All Full-time associates of XXX Limited
Eligibility starts on completion of 1 year of service with the company.
Quantum of Leave:
20 days per year.
Immediately on completion of 1-year service, an associate's leave account will be credited with 20 PLs and thereafter will be regularized to calendar year.
Availing Privilege Leave:
It is mandatory for every associate to avail at least 10 days (at least one instance 5 consecutive working days) of PL in a year. This provision is brought in to encourage people to take break from the work schedule and also to give the other team members a chance to exhibit their abilities.
While carrying forward un availed PL, irrespective of the fact whether an associate availed 10 days PL or not, short fall (if any) for 10 PL shall be deducted from the balance.
This mandatory clause shall not be applicable to those associates who are on on-site assignment for minimum period of three months in that calendar year and on return they did not have minimum three months time to avail 10 PL.
Intervening Paid Holidays/Weekly Off during the period will be counted as PL.
Encashment of PL:
Voluntary Encashment:
All associates are entitled to encash PL over and above 20 days once in a calendar year subject to minimum of 7 days.
Automatic Encashment:
For associates in and up to PM Level - PL balance in excess of 45 days in an associate's account will be automatically encashed.
For associates in and above AGM Level - PL balance in excess of 90 days in an associate's account will be automatically encashed.
Rate of Encashment:
Basic pay as on previous 31st December divided by 30 days multiplied by the number of Privilege leave to be encashed.
Payment:
Voluntary Encashment:
Duly filled and signed Application for voluntary encashment should be submitted in the month of March to HR and the payment shall be made along with April month salary.
Automatic Encashment:
HRD Dept. will take stock of all associates' PL balance as on 31st Dec and will process automatic encashment along with April salary every year.
3. Maternity Leave:
Eligibility:
All Full-time female associates who are not covered under ESI Act.
Eligibility starts after 6 months from date of joining.
Quantum of Leave:
12 weeks
All 12 weeks have to be utilized at once and the expected Date of delivery should fall during the period of leave.
It is advisable to plan the leave in such a way that
Leave period starts at least 3 weeks prior to Dt. Of delivery and
Leave period ends at least 3 weeks after Dt. Of delivery
In case of miscarriage, associate will be eligible for an additional 4 weeks leave.
Associates having two or more than two children shall not be eligible for maternity benefit.
4. ESI Leave:
Eligibility:
All associates who are covered under ESI Act.
Eligibility starts from Date of joining of an associate.
Pay while on ESI Leave
An employee who has availed ESI leave will be paid for that period by the ESI, as per ESI Act. No salary will be paid by IEL during ESI leave.
For further details regarding the benefits that can be availed, please contact Mr. Parthasarathy, in HRD.
Other formalities:
Associate who has availed ESI Leave has to submit all necessary documents in proof of treatment undergone by authorized ESI personnel.
5. Special Sick Leave:
As a goodwill gesture, it has been decided to extend Special Sick Leave to all associates (who are not covered under ESI) who were affected by serious diseases (to be read as those which are non recurring) or accident.
Sanction of leave is discretionary and the authority to sanction lie with Head of SBU & Dy. GM - HR.
Quantum of Leave:
12 days per year
6. Education Leave:
To encourage continuous learning and acquisition of knowledge in their relevant function / skill, It has been decided to extend Education Leave to all associates.
Eligibility:
Only full-time and confirmed associates are eligible.
Quantum of Leave:
15 days for calendar year.
This leave can only be availed for attending the classes (in case of distance learning) and / or writing the examinations relating to the course. (The Leave period should match with the date of examination / classes)
Indicative list of academic programs that can be pursued:
LoB / Dept Designations Degrees permissible for Educational Leave
CSD DET, GET, JCE, CE, SCE, TL, GL, PPE, PPL AMIE, BE, B.TECH, ME, M.TECH, PhD
PE, PL, SPE, SPL, SI, SSI, APM, PM, CM AMIE, BE, B.TECH, ME, M.TECH, MBA, PhD
PSD Trainee, Jr. Conslt, Conslt, Sr. Conslt BE, ME. M.SC(Remote Science, Geology, Geography Only), PhD
PL, APM, PM BE, ME. M.SC(Remote Science, Geology, Geography Only), MBA, PhD
SWD&S SWE, SSWE, TL, SQAE, SSQAE BE, B.TECH, ME, M.TECH, PhD
PL, APM, PM BE, B.TECH, ME, M.TECH, MBA, PhD
ENGG DE,SDE, TL BE, B.TECH, ME, M.TECH, PhD
PL, APM, PM, Consultant, Sr. Consultant BE, B.TECH, ME, M.TECH, MBA, PhD
Sys Admn All positions BE, B. Tech (ECE, E&E, Systems), PhD
MKTG,HR,
F&A, Admn All positions MBA, CA, CWA, CFA, PhD
7. Leave on Loss of Pay:
Leave granted on extraordinary grounds without salary to an associate who does not have any leave to his / her credit. This is allowed only once in a year up to a maximum of 10 days.
Leave on Loss of Pay may be granted only in genuine cases where the sanctioning authority is convinced with the reasons given for the leave.
8. Unauthorized Absence:
The following absences shall be treated as unauthorized absence:
Absence for which no leave application has been submitted for sanction of leave.
Any absence for which leave application has been submitted (irrespective of the type of leave), but not sanctioned by the authorized person.
Unauthorized Absence constitutes a major misconduct and attracts disciplinary action.